Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Board of Trustees of the Royal Botanic Gardens Kew
Kew Green
RICHMOND
TW93AB
UK
Contact person: Sarah Jandu
E-mail: procurement@kew.org
NUTS: UKI75
Internet address(es)
Main address: www.kew.org
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://defra.bravosolution.co.uk/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://defra.bravosolution.co.uk/web/login.html
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
Environment
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
RBGKEW1084 - Venue Hire & Commercial Filming Security Services
Reference number: RBGKEW1084
II.1.2) Main CPV code
79710000
II.1.3) Type of contract
Services
II.1.4) Short description
Royal Botanic Gardens, Kew is looking for a supplier to provide security services at the majority of its Venue Hire Events and Commercial Media Shoots.
The majority of the events broadly fall into the extended 'wedding season' of April to October, during which time there are frequently multiple events taking place on the same day. Events often take place on Friday, Saturdays and Sundays, but can occur any day of the week including Bank Holidays.
Along with Kew's Venue Hire events there is also the opportunity to provide services for our Foundation Events department. They require Event security staff to support with a variety of member and donor events including official visits to the Gardens they host across the year. These services will be required on an ad hoc basis and are not always hosted within our venue portfolio.
II.1.5) Estimated total value
Value excluding VAT:
1 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79710000
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
Kew Gardens
II.2.4) Description of the procurement
Royal Botanic Gardens, Kew is looking for a supplier to provide security services at the majority of its Venue Hire Events and Commercial Media Shoots.
The majority of the events broadly fall into the extended 'wedding season' of April to October, during which time there are frequently multiple events taking place on the same day. Events often take place on Friday, Saturdays and Sundays, but can occur any day of the week including Bank Holidays.
Along with Kew's Venue Hire events there is also the opportunity to provide services for our Foundation Events department. They require Event security staff to support with a variety of member and donor events including official visits to the Gardens they host across the year. These services will be required on an ad hoc basis and are not always hosted within our venue portfolio.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 65
Cost criterion: Cost
/ Weighting: 35
II.2.6) Estimated value
Value excluding VAT:
1 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
2 options to extend of 12 months each
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
18/08/2022
Local time: 09:30
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
06/09/2022
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
To be confirmed
London
UK
VI.5) Date of dispatch of this notice
19/07/2022