Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Conwy County Borough Council
Bodlondeb, Bangor Road
Conwy
LL32 8DU
UK
Contact person: Sarah Martin
Telephone: +44 1492574000
E-mail: procurement@conwy.gov.uk
NUTS: UKL13
Internet address(es)
Main address: http://www.conwy.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0389
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Asset Management System
II.1.2) Main CPV code
48100000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Conwy County Borough Council will migrate the existing locally hosted Insight Asset Management System, to an external hosted environment on a managed service.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
795 254.92
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48326000
48330000
48482000
48430000
90710000
II.2.3) Place of performance
NUTS code:
UKL13
Main site or place of performance:
Conwy County
II.2.4) Description of the procurement
Conwy County Borough Council use an existing asset management system supplier, Symology Ltd, and now wish to migrate the existing locally hosted Insight Asset Management System, to an external hosted environment on a managed service. There is no change in systems, only a change to where the existing system is stored and how it is accessed and managed.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
Symology Ltd already provide the Authority with full support and maintenance of the Authority’s Insight Asset Management System, its associated licences and support contract. A new contract is being awarded without prior publication due to the service being migrated from the existing locally hosted system to an external hosted environment on a managed service.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
17/06/2022
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Symology Ltd
Vanguard House, Cotswold Park, Millfield Lane
Caddington
LU14AJ
UK
NUTS: UKH21
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 795 254.92
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Contract extension to be confirmed.
(WA Ref:123085)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
20/07/2022