II.2.3) Place of performance
NUTS code:
UKL21
Main site or place of performance:
Monmouthshire and Newport
II.2.4) Description of the procurement
The successful Supplier will be required to provide catering services for Caldicot School (the Client).
The contract covers the scope for the provision of all catering services within the school, which also includes all hospitality and free issue requirements.
The duration of the contract being offered is three years commencing on 1 August 2023 and concluding on 31 July 2026 and will be on a guaranteed performance basis offering a fixed annual return to Caldicot School. There will be the option to extend the contract for a further term excluding the right to further extend. The contract being offered and will be guaranteed performance in nature.
The contract currently offers a zero-cost option to Caldicot School with all hospitality and free issues being charged at net food cost only, this is approx. £20k per annum.
It is expected that the successful contractor will have experience in the requirements of the Healthy Eating in Schools (Nutritional Standards & Requirements) (Wales) Regulations 2014 ~ http://gov.wales/topics/educationandskills/schoolshome/foodanddrink/healthy-eating/?lang=en ~ and be able to offer innovation and forward thinking during this contract term.
The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of all catering services within the school. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a new food service offer with consistent high standards of food operations within the School.
Regular customer and parental engagement will be required to ensure this is the case moving into the contract term
These new standards of operation should meet the needs of the pupils’ moving forwards into this contract term. The current range of foods needs to be expanded along with the service provision. It is one of the objectives of this tender that the successful contractor will utilise the local supply chain and farming” belt” in Monmouthshire and Wales to source all fresh produce, namely being:
Bakery Products
Meat
Fruit and Vegetables
Dairy Products
As you can appreciate, working with the local community is something that the School strives to do at all times and to this end we would like to ensure that all your fresh produce is sourced from Welsh local suppliers (within a 20-mile radius of the School):
Caldicot School also seeks to ensure that the catering operation will have the following objectives from 1 August 2023:
1.The provision of a healthy balanced menu that meets nutritional guidelines and is enjoyed by our students
2.Better value for money to be provided ensuring that the students are consistently provided with a quality meal with reasonable portion sizes
3.A series of theme days are organised and run throughout the year with an exciting and robust marketing plan.
4.The successful contractor’s management team show a real interest in the School and its students moving into this contract term
5.Clear and transparent accounting
The successful contractor is expected to maximise the use of all catering facilities through the adoption and employment of effective marketing policies and techniques. It will be the responsibility of the Contractor to develop specific marketing proposals to encourage a healthy approach to eating all signage, labels and menus should be bi-lingual in nature at all times.
In addition, the successful contractor will be expected to put forwards both innovation and their proposals for making this contract more environmentally sensitive and carbon neutral moving into this contract term both by way of contract delivery, and also within the successful contractor’s organisation, thus working to deliver to Caldicot School’s environmental policies. Your approach to sustainability should mirror that of Caldicot School’s.
Please see the SQ document for more details.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
78 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2023
End:
31/07/2029
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No