Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Lighthouse Schools Partnership
Gordano School, St Mary’s Road
Portishead
BS20 7QR
UK
Telephone: +44 1276673880
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKK1
Internet address(es)
Main address: https://www.lsp.org.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://litmustms.co.uk/tenders/UK-UK-Portishead:-School-catering-services./E28TR5Q86H
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Lighthouse Schools Partnership ~ Catering & Hospitality Tender
II.1.2) Main CPV code
55524000
II.1.3) Type of contract
Services
II.1.4) Short description
The successful Supplier will be required to provide catering and hospitality services for the Lighthouse Schools Partnership.
Thirty schools are part of this tender and are split into four hubs (please see below) we are seeking tender submissions on a hub-by-hub basis or for the whole contract (four hubs), however the Lighthouse Schools Partnership reserves the right to award the contract should it be deemed prudent in lots of one, two, three or four hubs.
II.1.5) Estimated total value
Value excluding VAT:
5 400 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKK1
Main site or place of performance:
Gloucestershire, Wiltshire and Bristol/Bath area
II.2.4) Description of the procurement
The Lighthouse Schools Partnership is well established Multi Academy Trust situated in North Somerset and Bath & North East Somerset, will include at the commencement to this contract the following schools where the successful contractor will be required to deliver a service and meet the requirements of the specification at each school from the contract commencement.
The contract being tendered is for three years in duration from 1 April 2023 until 31 March 2026, with the option to extend for a further term excluding the right to further extend. The contract being offered and will be guaranteed performance in nature.
The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of all catering services within the Trust. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a new food service offer with consistent high standards of food operations across all Schools.
Regular customer and parental engagement (using digital platforms and social media) will be required to ensure this is the case moving into the contract term
These new standards of operation should meet the needs of the pupils moving forwards into this contract term. The current range of foods needs to be expanded along with the service provision. It is one of the objectives of this tender that the successful contractor will utilise a truly local supply chain and the farming” belt” in the North Somerset/BANES/Bristol area to source all fresh produce, namely being:
Bakery Products
Meat
Fruit and Vegetables
Dairy Products
The contract at each school will operate on a guaranteed basis (return or subsidy) with all universal free school meals and free school meals charged to the client monthly at net food cost only. All hospitality is to be charged on a net food cost basis.
The approximate cost of the contract currently per annum is £900,000.00 plus VAT
The successful contractor will be expected to put forwards both innovation and their proposals for making this contract more environmentally sensitive and carbon neutral moving into this contract term both by way of contract delivery, and also within the successful contractor’s organisation, thus working to deliver the Lighthouse Schools Partnership’s environmental policies. Your approach to sustainability should mirror that of the Lighthouse Schools Partnership.
The terms and conditions of employment and recognition offered to the catering operatives should be both progressive and forward thinking ensuring that the staffing establishment is complete at all times and staff turnover is kept to a minimum
The Multi Academy Trust is expected to grow in the number of schools becoming part of the trust during this contract period, and the provision of catering services within these schools when they have joined the MAT will fall under the scope of this contract. The successful contractor will be expected to provide this service within these additional schools using the same costing model, ratios etc. that they applied to their successful tender submission for the Lighthouse Schools Partnership at the point of tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the MAT.
Please note: Further schools may be added to the contract during the tender process and during the life of the contract as detailed above.
See the SQ document for more details.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
5 400 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2023
End:
31/03/2029
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
09/09/2022
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
24/10/2022
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Portishead:-School-catering-services./E28TR5Q86H
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/E28TR5Q86H
GO Reference: GO-2022722-PRO-20654434
VI.4) Procedures for review
VI.4.1) Review body
Lighthouse Schools Partnership
Gordano School, St Mary's Road
Portishead
BS20 7QR
UK
VI.5) Date of dispatch of this notice
22/07/2022