Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Crown Commercial Service
The Capital Building, Old Hall Street
Liverpool
L3 9PP
UK
Contact person: The Minister for the Cabinet Office acting through Crown Commercial Service
Telephone: +44 3450103503
E-mail: supplier@crowncommercial.gov.uk
NUTS: UKC
Internet address(es)
Main address: www.gov.uk/ccs
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://crowncommercialservice.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://crowncommercialservice.bravosolution.co.uk
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://crowncommercialservice.bravosolution.co.uk
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Vehicle Lease, Fleet Management & Salary Sacrifice
Reference number: RM6268
II.1.2) Main CPV code
34100000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Crown Commercial Service (CCS) as the Authority intends to put in place a pan Government framework agreement for the provision of vehicle lease, fleet management and vehicle salary sacrifice car schemes to be utilised by Central Government Departments and all other UK Public Sector Bodies, including Local Authorities, Health, Police, Fire and Rescue, Education, Devolved Administrations, British Crown Dependencies and British Overseas Territories, nationalised industry, voluntary bodies, charities and private sector organisations procuring on behalf of these bodies.
This framework agreement will replace the previous CCS agreement Vehicle Lease, Fleet Management and Flexible Rental Solutions Framework RM6096.
The scope of the framework covers the provision of lease vehicles up to 3.5 tonnes; the lease of specialist, commercial and municipal vehicles up to and including 7.5 tonnes (and over 7.5 tonnes); and the provision of independent fleet management services and salary sacrifice vehicle car schemes in the United Kingdom of Great Britain and Northern Ireland (UK).
II.1.5) Estimated total value
Value excluding VAT:
2 342 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 4
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Bidders may bid for multiple lots. However, if successful, Bidders will only be awarded a Framework Contract on individual lots, OR a combination of lots as set out below.
Bidders can be awarded a Framework Contract for:
• Any combination of Lots 1-2; and Lot 4
OR
• Lot 3 and Lot 4
II.2) Description
Lot No: 2a
II.2.1) Title
Lease of specialist, commercial and municipal vehicles up but not including 7.5 tonnes
II.2.2) Additional CPV code(s)
09000000
31158000
31158100
31610000
34100000
34144900
34200000
50111000
50117100
50118100
50118200
50118300
50118400
50118500
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
This lot provides the lease of specialist, commercial and municipal vehicles up to and including 7.5 tonnes including related lease management services and other associated services.
Suppliers on this lot will provide leased vehicles on an ad hoc basis or for a fixed term as specified by individual Buyers. Suppliers may choose to provide fleet management services under this lot, although this is not a mandatory requirement.
The deliverables for Lot 2a are described within Attachment 1a - Framework Schedule 1 (Specification) of the bid pack.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
250 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
A framework contract will be awarded to 10 suppliers. The maximum number
of suppliers for this lot may increase where two (2) or more bidders have tied
scores in the last awarded position only.
Lot No: 2b
II.2.1) Title
Lease of specialist, commercial and municipal vehicles 7.5 tonnes and ove
II.2.2) Additional CPV code(s)
09000000
31158000
31158100
31610000
34100000
34144900
34200000
50111000
50117100
50118100
50118200
50118300
50118400
50118500
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
This lot provides the lease of specialist, commercial and municipal vehicles over 7.5 tonnes including related lease management services and other associated services.
Suppliers on this lot will provide leased vehicles on an ad hoc basis or for a fixed term as specified by individual Buyers. Suppliers may choose to provide fleet management services under this lot, although this is not a mandatory requirement.
The deliverables for Lot 2b are described within Attachment 1a - Framework Schedule 1 (Specification) of the bid pack.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
50 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
A framework contract will be awarded to 10 suppliers. The maximum number
of suppliers for this lot may increase where two (2) or more bidders have tied
scores in the last awarded position only.
Lot No: 1
II.2.1) Title
Lease of vehicles up to 3.5 tonnes
II.2.2) Additional CPV code(s)
09000000
31158000
31158100
31610000
34100000
34144900
34200000
50111000
50117100
50118100
50118200
50118300
50118400
50118500
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
This lot provides the lease of passenger and light commercial vehicles up to 3.5 tonnes, including related lease management services and other associated services.
Suppliers on this lot will provide leased vehicles on an ad hoc basis or for a fixed term as specified by individual Buyers. Suppliers may choose to provide fleet management services under this lot although this is not a mandatory requirement.
The deliverables for Lot 1 are described within Attachment 1a - Framework Schedule 1 (Specification) of the bid pack.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
2 000 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
A framework contract will be awarded to 25 suppliers. The maximum number
of suppliers for this lot may increase where two (2) or more bidders have tied
scores in the last awarded position only.
Lot No: 3
II.2.1) Title
Independent fleet management services
II.2.2) Additional CPV code(s)
09000000
31158000
31158100
31610000
34100000
34144900
34200000
50111000
50117100
50118100
50118200
50118300
50118400
50118500
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
This lot provides independent fleet management services for passenger and commercial vehicles including, but not limited to, the sourcing of purchased vehicles from RM6060 (or the new agreement RM6244) and leased vehicles from Lots 1, 2a and 2b of this agreement. Suppliers are not permitted to fund vehicles themselves.
Suppliers on this lot will offer:
i) a managed service to the Buyer, with sole responsibility for providing Fleet Management services for the Buyer’s fleet. Suppliers will provide vehicles on contract hire (or other funding arrangements)
ii) a fully inclusive, end to end fleet management service which is not connected to a leasing contract.
The deliverables for Lot 3 are described within Attachment 1a - Framework Schedule 1 (Specification) of the bid pack.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 80
Price
/ Weighting:
20
II.2.6) Estimated value
Value excluding VAT:
40 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
A framework contract will be awarded to 15 suppliers. The maximum number
of suppliers for this lot may increase where two (2) or more bidders have tied
scores in the last awarded position only.
We reserve the right to award a framework contract to any bidder whose final
score is within 1% of the last awarded position.
Lot No: 4
II.2.1) Title
Salary sacrifice car schemes
II.2.2) Additional CPV code(s)
09000000
31158000
31158100
31610000
34100000
34144900
34200000
50111000
50117100
50118100
50118200
50118300
50118400
50118500
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
This lot provides salary sacrifice car schemes that are tailored to meet the Buyer’s organisational needs and promote the uptake of ultra low and zero emission vehicles to eligible employees.
Suppliers on this lot will implement, manage and market the Buyer’s scheme and support the Buyer to meet their organisational policy and environmental commitments as well as their obligations under the Government's Road to Zero targets.
The deliverables for Lot 4 are described within Attachment 1a - Framework Schedule 1 (Specification) of the bid pack.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 80
Price
/ Weighting:
20
II.2.6) Estimated value
Value excluding VAT:
2 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
A framework contract will be awarded to 8 suppliers. The maximum number
of suppliers for this lot may increase where two (2) or more bidders have tied
scores in the last awarded position only.
We reserve the right to award a framework contract to any bidder whose final
score is within 1% of the last awarded position.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Candidates will be assessed in accordance with Section 5 of the 2015 Public Contract Regulations (implementing the directive) on the basis of information provided in response to an invitation to tender (ITT) registering for access.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-029502
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
05/09/2022
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
05/09/2022
Local time: 12:01
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
As part of this contract notice the following documents can be accessed at: https://www.contractsfinder.service.gov.uk/Notice/52d2b4aa-c4f5-4a41-b903-4a3b33f5ac95
1) Contract notice transparency information for the agreement;
2) Contract notice authorised customer list;
3) Rights reserved for the CCS framework.
On 2.4.2014 the Government introduced its Government Security Classifications (GSC) scheme which replaced the Government Protective
Marking Scheme (GPMS). A key aspect is the reduction in the number of security classifications used. All bidders should make themselves aware of the changes as it may impact this requirement. This link provides information on the GSC at: https://www.gov.uk/government/publications/government-security-classifications
Cyber Essentials is a mandatory requirement for Central Government contracts which involve handling personal information or provide certain ICT products/services. Government is taking steps to reduce the levels of cyber security risk in its supply chain through the Cyber Essentials scheme. The scheme defines a set of controls which, when implemented, will provide organisations with basic protection from the most prevalent forms of threat coming from the internet. To participate in this procurement, bidders must be able to demonstrate they comply with the technical requirements prescribed by Cyber Essentials, for services under and in connection with this procurement. Refer to https://www.ncsc.gov.uk/information/cyber-essentials-faqs for more information. Some purchases under this Framework Agreement may have requirements that can be met under this Framework Agreement but the purchase of which may be exempt from the Procurement Regulations (as defined in Attachment 1 – About the framework within the invitation to tender documentation). In such cases, Call-offs from this Framework will be unregulated purchases for the purposes of the Procurement Regulations, and the buyers may, at their discretion, modify the terms of the Framework and any Call-off Contracts to reflect that buyer’s specific needs.
Registering for access:
This procurement will be managed electronically via the eSourcing suite. This will be the route for sharing all information and communicating with
bidders. If you have recently registered on the eSourcing suite for another CCS procurement you can use the same account for this new procurement. If not, you will first need to register your organisation on the portal.
Use the following link for information on how register and use the eSourcing tool: https://www.gov.uk/government/publications/esourcing-tool-guidance-for-sup pliers
For assistance please contact the eSourcing Help desk operated by email at eEnablement@crowncommercial.gov.uk or call 0345 410 2222.
VI.4) Procedures for review
VI.4.1) Review body
The Minister for the Cabinet Office acting through Crown Commercial Service
9th Floor, The Capital, Old Hall Street
Liverpool
L3 9PP
UK
Telephone: +44 3450103503
E-mail: supplier@crowncommercial.gov.uk
VI.5) Date of dispatch of this notice
25/07/2022