Contract notice
Section I: Contracting
authority
I.1) Name and addresses
AHDB
Stoneleigh Park
Kenilworth
CV8 2LZ
UK
Contact person: Sarah Waters
Telephone: +44 2476478600
E-mail: procurement@ahdb.org.uk
NUTS: UKG13
Internet address(es)
Main address: https://defra.bravosolution.co.uk/
Address of the buyer profile: https://defra.bravosolution.co.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://defra.bravosolution.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://defra.bravosolution.co.uk/
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://defra.bravosolution.co.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Other: Agriculture and Horticulture
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
AHDB Print Services requirement (Lot 1 General Print Services, Lot 2 POS, Lot 3 Labels)
Reference number: 2022-548
II.1.2) Main CPV code
22000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The print framework must capture the print requirements of AHDB and its divisions in relation to digital and lithographic print production, point of sale material and labels. The framework will cover a wide range of items from business cards, variable data letters, flyers, to high-quality technical publications, promotional literature, large format event display items and chilled meat pack labels.
Please note we are not looking for print management companies as we have an internal Print team.
Lot 1 – General printing services
This Lot comprises AHDB’s digital and lithographic print requirements, fulfilment, and personalised mailing.
An example of our requirements is as follows:
- 1pp, 2pp, 4pp, 6pp leaflets
- Multi-page brochures
- Perfect bound brochures
- Print on plastic/PVC (UV print)
- Kit Fulfilment
- Personalised mailing from variable data (Excel)
- Web2Print, ordering system for AHDB business cards
- Technical guides and publications
- NCR pads and forms
- Wire-o bound brochures
- Magazines/periodicals
- Wallet folders
- Export publications – sometimes produced in Arabic, Mandarin, and other languages
Lot 2 – Point-of-sale services
This lot comprises large format printing for AHDB’s range of banners, posters, and point-of-sale items onto various substrates
An example of our requirements is as follows:
- Pull-up cassette banners
- ‘A’ frame pavement furniture
- Event flags/sails
- One-off posters/display boards
- Pop-up display graphics
- Large format graphics direct to substrate
- Vinyl window stickers
Lot 3 – Label services
This lot comprises AHDB’s adhesive on pack label requirement for chilled/frozen meat packs printed on to paper or plastic substrate using an appropriate freezer adhesive.
An example of our requirements is as follows:
Single page circular labels 38mm (on reels)
Single page circular labels 44mm (on reels)
Peel and reveal multi page 38mm dia labels (on reels)
Peel and reveal multi page 44mm dia labels (on reels)
II.1.5) Estimated total value
Value excluding VAT:
1 300 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 3
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Suppliers may apply for all lots, AHDB reserve the right to award suppliers just one lot, or multiple depending on the skill set and capabilities against each lot
II.2) Description
Lot No: One
II.2.1) Title
General Printing Services
II.2.2) Additional CPV code(s)
22000000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
AHDB Offices (7 in total, 1 being overseas), details of which can be found here: ahdb.org.uk/about/officeaddresses.aspx . Approximately 1–3 deliveries per year are required to our overseas offices.
II.2.4) Description of the procurement
Lot 1 – General printing services
This Lot comprises AHDB’s digital and lithographic print requirements, fulfilment, and personalised mailing.
An example of our requirements is as follows:
- 1pp, 2pp, 4pp, 6pp leaflets
- Multi-page brochures
- Perfect bound brochures
- Print on plastic/PVC (UV print)
- Kit Fulfilment
- Personalised mailing from variable data (Excel)
- Web2Print, ordering system for AHDB business cards
- Technical guides and publications
- NCR pads and forms
- Wire-o bound brochures
- Magazines/periodicals
- Wallet folders
- Export publications – sometimes produced in Arabic, Mandarin, and other languages
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
28/02/2023
End:
28/02/2027
This contract is subject to renewal: Yes
Description of renewals:
Initial contract period is for 2 years with the option to extend 1+1
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: Lot Two
II.2.1) Title
Point of Sale (POS)
II.2.2) Additional CPV code(s)
79810000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
AHDB Offices (7 in total, 1 being overseas), details of which can be found here: ahdb.org.uk/about/officeaddresses.aspx . Approximately 1–3 deliveries per year are required to our overseas offices.
II.2.4) Description of the procurement
Lot 2 – Point-of-sale services
This lot comprises large format printing for AHDB’s range of banners, posters, and point-of-sale items onto various substrates
An example of our requirements is as follows:
- Pull-up cassette banners
- ‘A’ frame pavement furniture
- Event flags/sails
- One-off posters/display boards
- Pop-up display graphics
- Large format graphics direct to substrate
- Vinyl window stickers
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
120 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
28/02/2023
End:
28/02/2027
This contract is subject to renewal: Yes
Description of renewals:
Initial contract is for 2 years with the options to extend for 1+1
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: Lot Three
II.2.1) Title
Labels
II.2.2) Additional CPV code(s)
79800000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
AHDB Offices (7 in total, 1 being overseas), details of which can be found here: ahdb.org.uk/about/officeaddresses.aspx . Approximately 1–3 deliveries per year are required to our overseas offices.
II.2.4) Description of the procurement
Lot 3 – Label services
This lot comprises AHDB’s adhesive on pack label requirement for chilled/frozen meat packs printed on to paper or plastic substrate using an appropriate freezer adhesive.
An example of our requirements is as follows:
Single page circular labels 38mm (on reels)
Single page circular labels 44mm (on reels)
Peel and reveal multi page 38mm dia labels (on reels)
Peel and reveal multi page 44mm dia labels (on reels)
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
180 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
28/02/2023
End:
28/02/2027
This contract is subject to renewal: Yes
Description of renewals:
Initial contract is for 2 years with the option to extend 1+1
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As per tender specification
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As per tender specification
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 14
Justification for any framework agreement duration exceeding 4 years: Not Applicable
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
30/08/2022
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
30/08/2022
Local time: 13:00
Place:
AHDB HQ
Information about authorised persons and opening procedure:
Procurement Managers
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Summer of 2026 new tender requirements
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
AHDB
Stoneleigh Park
Kenilworth
CV8 2LZ
UK
E-mail: procurement@ahdb.org.uk
VI.4.2) Body responsible for mediation procedures
Defra
17 Noble House
London
SW1P 3JR
UK
VI.5) Date of dispatch of this notice
26/07/2022