Contract notice
Section I: Contracting
authority
I.1) Name and addresses
South Lanarkshire College
College Way, Scottish Enterprise Technology Park,, East Kilbride
Glasgow
G75 0NE
UK
Contact person: Sue Hampshire
Telephone: +44 1355807780
E-mail: procurement@slc.ac.uk
Fax: +44 1355807781
NUTS: UKM95
Internet address(es)
Main address: http://www.south-lanarkshire-college.ac.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00469
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
THE PROVISION OF THE SUPPLY, INSTALLATION & MAINTENANCE OF A HUMAN RESOURCE INFORMATION SYSTEM (HRIS) For South Lanarkshire College
Reference number: 2022/17
II.1.2) Main CPV code
72212450
II.1.3) Type of contract
Services
II.1.4) Short description
South Lanarkshire College are seeking a Contractor(s) for the provision of the Supply, Installation & Maintenance of a Human Resource Information System (HRIS)
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48450000
II.2.3) Place of performance
NUTS code:
UKM95
Main site or place of performance:
Scottish Enterprise Technology Park, College Way, East Kilbride, Glasgow G75 0NE
II.2.4) Description of the procurement
South Lanarkshire College is seeking to purchase a new system providing a single integrated System with full payroll functionality which enables staff and managers to access the system through a variety of devices, as appropriate.
II.2.5) Award criteria
Criteria below:
Quality criterion: Service Delivery - Methodology
/ Weighting: 25%
Quality criterion: Operation and Management of the Agreement
/ Weighting: 2%
Quality criterion: Responsible Procurement
/ Weighting: 5%
Quality criterion: Business Continuity
/ Weighting: 8%
Quality criterion: System Demonstration
/ Weighting: 30%
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
24 month + 24 months extension based on performance
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Minimum level(s) of standards required:
Insurance Levels
Minimum level(s) of standards required:
The appointed Contractor must have the following in place prior to the commencement of the Contract
Employer's (Compulsory) Liability Insurance (legal requirement) = 5m GBP
Public Liability Insurance = 5m GBP
Professional Indemnity Insurance = 10m GBP
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Sustainability and social responsibility are key drivers within the Authority. Amongst other things this includes fair and ethical trade, minimising environmental impact and promoting equality, diversity and inclusion. These drivers reflect the concerns of the Authority and their staff, customers and of the wider communities they serve.
The Contractor is encouraged to act at all times in an ethical, environmentally sustainable and socially responsible manner in the conduct of their business, as well as striving to improve quality standards and overall value for money. The Authority is seeking Contractors who are able to demonstrate a commitment to these values.
The Contractor will work with the Authority to assist in compliance with the Sustainable Procurement Duty outlined in the Procurement Reform (Scotland) Act 2014.. This will include consideration of environmental, social and economic issues and how benefits can be delivered through the procurement activity.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
05/09/2022
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
05/09/2022
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Tenderers must complete SCM RP: Section 1. It is for information only and will not be scored but is a requirement of this tender and will be included in the contractual terms.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 21934. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Community benefits are included in this requirement.
A summary of the expected community benefits has been provided as follows:
As part of this tender, the service provider is requested to consider how they can improve the social, environmental and economic
wellbeing of the area in which it operates, through the use of community benefits. For this tender requirement the service provider may
consider community benefits that lend to improving outcomes for children, young people and families in the community.
Other areas to consider are:
- generating employment and training opportunities for priority groups; i.e. through offering work experience or young apprenticeships
- up-skilling the existing workforce;
- equality and diversity initiatives;
- to build capacity in community organisations;
- educational support initiatives;
- working with schools, colleges and universities to offer work experience
- minimising negative environmental impact
(SC Ref:700799)
VI.4) Procedures for review
VI.4.1) Review body
Hamilton Sheriff Court
Sheriff Court House, 4 Beckford Street
Hamilton
ML3 0BT
UK
Telephone: +44 1698282957
E-mail: hamiltoncivil@scotcourts.gov.uk
Fax: +44 1698201366
Internet address(es)
URL: https://www.scotcourts.gov.uk/the-courts/court-locations/hamilton-sheriff-court
VI.5) Date of dispatch of this notice
27/07/2022