Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
London School of Hygiene & Tropical Medicine
RC000330
Keppel Street,
London
WC1E 7HT
UK
Contact person: Paul Pester
Telephone: +44 02079272471
E-mail: paul.pester@lshtm.ac.uk
NUTS: UKI31
Internet address(es)
Main address: http://www.lshtm.ac.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104519
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Computer Aided Facilities Management (CAFM) and Safety Management System (SMS)
Reference number: LSHTM-2021-01
II.1.2) Main CPV code
48420000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The project aim is to select and implement a CAFM and Safety Management System to consolidate and coordinate multiple Estates and Health & Safety functions, ideally, within a single centralised solution.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
410 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Computer Aided Facilities Management (CAFM)
II.2.2) Additional CPV code(s)
48421000
72253000
II.2.3) Place of performance
NUTS code:
UKI31
Main site or place of performance:
Keppel Street, London, WC1E 7HT
II.2.4) Description of the procurement
To streamline LSHTM Estates facilities management on maintenance, operations, standards, quality and compliance procedures to be utilised in the most cost effective way throughout the asset lifecycle. To increase and monitor the utilisation of space and facilities, reduce moves and re-allocations, plan preventative and reactive maintenance, improve safety management, and deliver improved customer service
II.2.5) Award criteria
Quality criterion: Business Requirements
/ Weighting: 30
Quality criterion: PM Requirements
/ Weighting: 20
Quality criterion: IT Requirements
/ Weighting: 20
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Safety Management System (SMS)
II.2.2) Additional CPV code(s)
71317200
72253000
II.2.3) Place of performance
NUTS code:
UKI31
Main site or place of performance:
Keppel Street, London, WC1E 7HT
II.2.4) Description of the procurement
To enable LSHTM Safety Team to report more comprehensively and efficiently on high risk/hazardous activities and providing assurance of legislative compliance, a suitable and sufficient risk assessment, reporting of incidents and acting to prevent recurrence routine. To deliver a consistent approach to safety across the organisation whilst improving both the ‘user experience’ and the quality of the general standards of safety management.
II.2.5) Award criteria
Quality criterion: Business Requirements
/ Weighting: 30
Quality criterion: PM Requirements
/ Weighting: 20
Quality criterion: IT Requirements
/ Weighting: 20
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-031917
Section V: Award of contract
Contract No: 1
Title: Computer Aided Facilities Management (CAFM)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
25/07/2022
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Planon Ltd
3752925
1st floor, Victoria House, 125 Queen's Rd
Brighton
BN1 3WB
UK
E-mail: robert.williams@planonsoftware.com
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 415 253.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Contract No: 2
Title: Safety Management System (SMS)
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
The Royal Courts of Justice
The Strand
London
WC2A 2LL
UK
VI.4.4) Service from which information about the review procedure may be obtained
London School of Hygiene & Tropical Medicine
Keppel Street
London
WC1E 7HT
UK
E-mail: procurement@lshtm.ac.uk
VI.5) Date of dispatch of this notice
28/07/2022