Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Department of Finance
303 Airport Road West
BELFAST
BT3 9ED
UK
Contact person: Collaboration.CPDfinance-ni.gov.uk
E-mail: Collaboration.CPD@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etendersni.gov.uk/epps
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
DoF – Collaborative Arrangement – Supply and Delivery of Vehicle Spare Parts 2024 – 2028 (ID 4896413)
Reference number: ID 4896413
II.1.2) Main CPV code
34330000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The Department of Finance (DoF) (Contracting Authority) on behalf of a number of Contracting Authorities has a requirement to contract for the Supply and Delivery of Vehicle Spare Parts to various locations across Northern Ireland. It is intended that, via these arrangements, Clients will be able to source all Vehicle Spare Parts necessary to enable the effective repair and maintenance of the fleet of vehicles. The overall objective is to deliver value for money and cash releasing savings for each organisation. Tenderers should refer to the Specification of Requirements for details relating to these contracts including details of the Lots structure. The Contracts will be for an initial period of 2 years, with the potential to extend up to a total potential duration of 2 years.
II.1.5) Estimated total value
Value excluding VAT:
12 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
34300000
34320000
34913000
34900000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
The Department of Finance (DoF) (Contracting Authority) on behalf of a number of Contracting Authorities has a requirement to contract for the Supply and Delivery of Vehicle Spare Parts to various locations across Northern Ireland. It is intended that, via these arrangements, Clients will be able to source all Vehicle Spare Parts necessary to enable the effective repair and maintenance of the fleet of vehicles. The overall objective is to deliver value for money and cash releasing savings for each organisation. Tenderers should refer to the Specification of Requirements for details relating to these contracts including details of the Lots structure. The Contracts will be for an initial period of 2 years, with the potential to extend up to a total potential duration of 2 years.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
A renewal may be required on expiry of this arrangement.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Up to a further 24 months.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The Contracting Authority reserves the right to award the Contract following submission of Initial. Tender. Responses and the right to down-select Economic Operators following each round of negotiations.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Contract monitoring: the successful contractor’s performance on the contract will be........ regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting........ what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to..... improve.... If, after the specified time, they still fail to reach satisfactory levels of contract performance the matter will be escalated to..... senior... management in Construction and Procurement Delivery (CPD) for further action. If this occurs and your performance does..... not improve... to satisfactory levels within the specified period, this can be considered grounds for termination of the contract at your..... expense as... provided for in the Conditions of Contract. In lieu of termination, CPD may issue a Notice of Written Warning or a Notice... of.. Unsatisfactory... Performance. A supplier in receipt of multiple Notices of Written Warning or a Notice of Unsatisfactory Performance... may,.. in accordance... with The Public Contracts Regulations 2015 (as amended) be excluded from future public procurement... competitions for. a. period of up. to.. three years.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 27
IV.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
03/08/2023
Local time: 15:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
24/08/2023
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
01/11/2023
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The following information in this section supersedes the response to section II.1.6) “Information about lots”. The framework includes 27 Lots and full details of the Lots is contained in the “ID 4896413 - CPN - Specification of Requirements – DRAFT document”.
VI.4) Procedures for review
VI.4.1) Review body
The UK does not have any such bodies with responsibility for review/appeal or mediation procedures.
Belfast
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
CPD will comply with the Public Contracts Regulations 2015 (as amended)...... and,... where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information is...... communicated... to tenderers. That notification will provide full information on the award decision. This provides time for the..... unsuccessful. tenderers to... challenge the award decision before the contract is entered into.
VI.5) Date of dispatch of this notice
30/06/2023