Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Home Office
Peel Building, Marsham Street
LONDON
SW1P4DF
UK
Contact person: Lyn Severn
E-mail: collaborativeprocurement@homeoffice.gov.uk
NUTS: UKI32
Internet address(es)
Main address: www.gov.uk/home-office
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://homeoffice.app.jaggaer.com/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://homeoffice.app.jaggaer.com/web/login.html
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Police and Fire Medical Appeals Board 2023
II.1.2) Main CPV code
85000000
II.1.3) Type of contract
Services
II.1.4) Short description
This procurement will be managed electronically via the Home Office's e-Sourcing Portal (JAGGAER). To participate in this procurement, participants must first be registered on the e-Sourcing Portal. If you have not yet registered on the e-Sourcing Portal, this can be done online at https://homeoffice.app.jaggaer.com by following the link 'To register click here'. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Once you have registered on the eSourcing Portal, a registered user can express an interest for a specific procurement. This can be done by searching for the procurement title - 'Police & Fire Medical Appeal Boards Framework 2023'
The Secretary of State for the Home Department ('the Home Office') has overall responsibility for policing in England and Wales and for the fire service in England only. Policing in Scotland and the fire service in both Wales and Scotland are devolved powers. However, the requirements under the framework being tendered relate to both policing and fire in England, Scotland and Wales. As part of this responsibility, the Home Office is empowered to consider any appeal by a pension scheme member against a decision made by a police force or fire authority in relation to an ill-health pension or injury benefit award. In order to administer such appeals, the Home Office appoints a contractor with the capability to appoint and manage independent appeal boards staffed by qualified medical practitioners.
The current framework expires on 30.09.2023 and the Home Office is inviting bids from organisations for the replacement framework.
Services:
The Home Office requires a provider to manage boards of medical referees who will conduct medical appeals under the appropriate police and fire pension regulations in England, Wales, and Scotland. The required services comprise the provision of regional Medical Appeal Boards for the police and fire services in England, Wales, and Scotland, in accordance with relevant pension and injury benefit regulations.
Scope:
The scope of the Framework Agreement includes the following:
• Administering Police and Fire Medical Appeal Boards,
• Recruitment and training of board members with appropriate expertise,
• Monitoring and reporting of key performance indicators,
• Producing annual and quarterly reports submitted formally to the Home Office,
• Access to legal advice both before and after the hearings, whether from providers own legally qualified staff or through external legal advisers' and 'post decision casework,
• Providing stakeholders, such as pension authorities, selected medical practitioners, fire trades unions and the Police Federation with at least one day of training per year in relation to Medical Appeal Boards. Training will be based on stakeholder needs and feedback from board members and is distinct from training provided by parent organisations,
• To ensure independence of the appeal board process.
II.1.5) Estimated total value
Value excluding VAT:
2 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79000000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The Home office is seeking to create a Framework Agreement with the appointment of one supplier to manage boards of medical referees who will conduct medical appeals under the appropriate police and fire pension regulations in England, Wales, and Scotland. The required services comprise the provision of regional Medical Appeal Boards for the police and fire services in England, Wales, and Scotland, in accordance with relevant pension and injury benefit regulations.
The framework shall cover a period of three (3) years, with an option to extend the framework at the Home Office's discretion for a further one-year period (up to a maximum of 4 years). The framework agreement is primarily intended for use by UK Police and Fire Services who will call off from the framework agreement.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Indicative Procurement Timetable:
Competition commences on e-Sourcing Portal: 03/07/2023
Clarification Questions close: 26/07/2023 at 15:00
Deadline for Receipt of Bids/Tender closes: 07/08/2023 at 10:00
Evaluation/Clarifications of Bids: 07/08/2023 - 14/08/2023
Standstill Period ends: Tuesday, 29/08/2023
Award/Signing of Contract: from 30/08/2023
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
Justification for any framework agreement duration exceeding 4 years: The framework shall cover a period of three (3) years, with an option to extend the framework at the Home Office's discretion for a further one-year period (up to a maximum of 4 years).
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
07/08/2023
Local time: 10:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
07/08/2023
Local time: 10:10
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
The Secretary of State for the Home Department (The Home Office)
London
UK
VI.5) Date of dispatch of this notice
03/07/2023