Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
VIVID
Peninsula House
Portsmouth
PO2 8HB
UK
Contact person: Mr Luke Stone
Telephone: +44 1256368722
E-mail: luke.stone@vividhomes.co.uk
NUTS: UKJ3
Internet address(es)
Main address: http://www.vividhomes.co.uk
Address of the buyer profile: http://www.vividhomes.co.uk
I.4) Type of the contracting authority
Other: Housing Association
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
VIVID - Insurance and Related Services for VIVID Housing Limited
Reference number: DN647506
II.1.2) Main CPV code
66000000
II.1.3) Type of contract
Services
II.1.4) Short description
Insurance and related services for Property, legal liability and other general (non-life) insurable risks, as required by VIVID Housing Limited
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Lowest offer:
9 000 000.00
GBP/ Highest offer:
14 500 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Insurance and related services for Property, legal liability and other general (non-life) insurable risks, as required by VIVID Housing Limited
II.2.2) Additional CPV code(s)
66515100
66515200
66515410
66516400
66516500
66517300
66518300
II.2.3) Place of performance
NUTS code:
UKJ
II.2.4) Description of the procurement
A programme of General (non-life) insurance and related services for VIVID Housing Limited. The programme will require Insurance and related services for risks that may include but not be limited to: property damage and business interruption, employers, public, products and property owners liability, business combined/office, money, all risks, computer, contract works, group personal accident and employment practices liability. This list is to be decided at the sole discretion of VIVID Housing Limited. This Lot excludes: Motor (See Lot 2), Engineering Insurance (See Lot 3), Cyber (See Lot 4), Terrorism (Pool Re Basis) (See Lot 5), Terrorism / Political Violence (Non Pool Re Basis) (See Lot 6), Directors and Officers Liability (See Lot 7), Professional Indemnity (See Lot 8) and Crime (See Lot 9)
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
Description of these options: VIVID Housing Limited entered into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Insurance and related services for Motor vehicle risks (possibly including Motor Legal Expenses and Occasional Business Use)
II.2.2) Additional CPV code(s)
66514110
II.2.3) Place of performance
NUTS code:
UKJ
II.2.4) Description of the procurement
Insurance and related services for motor vehicle risks (possibly including Motor legal expenses and Occasional business use extensions).
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
VIVID Housing Limited entered into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Insurance and related services associated with items of Engineering Insurance for VIVID Housing Limited
II.2.2) Additional CPV code(s)
66000000
II.2.3) Place of performance
NUTS code:
UKJ
II.2.4) Description of the procurement
Insurance and related services associated with items of Engineering Insurance for VIVID Housing Limited
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
VIVID Housing Limited entered into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Insurance and related services associated with Cyber risks for VIVID Housing Limited
II.2.2) Additional CPV code(s)
66000000
II.2.3) Place of performance
NUTS code:
UKJ
II.2.4) Description of the procurement
Insurance and related services associated with Cyber risks for VIVID Housing Limited
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
VIVID Housing Limited entered into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Insurance and related services associated with Cyber risks for VIVID Housing Limited
II.2.2) Additional CPV code(s)
66000000
II.2.3) Place of performance
NUTS code:
UKJ
II.2.4) Description of the procurement
: Insurance and related services associated with Terrorism (Pool Re Basis of Cover) risks for VIVID Housing Limited
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
VIVID Housing Limited considered entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Insurance and related services associated with Terrorism (Non Pool Re Basis) Risks for VIVID Housing Limited
II.2.2) Additional CPV code(s)
66000000
II.2.3) Place of performance
NUTS code:
UKJ
II.2.4) Description of the procurement
.Insurance and related services associated with Terrorism (Non Pool Re Basis) Risks for VIVID Housing Limited
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
VIVID Housing Limited entered into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
Insurance and related services associated with Directors and Officers' Liability
II.2.2) Additional CPV code(s)
66510000
II.2.3) Place of performance
NUTS code:
UKJ
II.2.4) Description of the procurement
VIVID Housing Limited entered into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
VIVID Housing Limited entered into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 9
II.2.1) Title
Insurance and related services associated with Crime / Fidelity Guarantee
II.2.2) Additional CPV code(s)
66510000
II.2.3) Place of performance
NUTS code:
UKJ
II.2.4) Description of the procurement
Insurance and related services associated with Crime / Fidelity Guarantee
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
VIVID Housing Limited entered into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2022/S 000-035546
Section V: Award of contract
Lot No: 1
Contract No: 1
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/06/2023
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Marsh Limited
1 Tower Place West
London
EC3R 5BU
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
7 000 000.00
GBP
/ Highest offer:
12 300 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: 2
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/06/2023
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Arthur J. Gallagher Insurance Brokers Ltd, SC108909
Spectrum Building, 7th Floor, 55 Blythswood Street
Glasgow
G27AT
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
1 200 000.00
GBP
/ Highest offer:
1 275 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: 3
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/06/2023
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Marsh Limited, 01507274
1 Tower Place West, Tower Place
London
EC3R 5BU
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
35 000.00
GBP
/ Highest offer:
37 500.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Contract No: 4
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/06/2023
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Weald Insurance Brokers Ltd, 00957953
Knighthood House, Imberhorne Lane, East Grinstead
West Sussex
RH19 1LB
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
13 500.00
GBP
/ Highest offer:
166 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 5
Contract No: 5
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section V: Award of contract
Lot No: 6
Contract No: 6
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/06/2023
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Weald Insurance Brokers Ltd, 00957953
Knighthood House, Imberhorne Lane, East Grinstead
West Sussex
RH19 1LB
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
255 000.00
GBP
/ Highest offer:
320 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 7
Contract No: 7
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/06/2023
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Weald Insurance Brokers Ltd, 00957953
Knighthood House, Imberhorne Lane, East Grinstead
West Sussex
RH19 1LB
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
110 000.00
GBP
/ Highest offer:
165 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 8
Contract No: 8
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/06/2023
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Marsh Limited, 01507274
1 Tower Place West, Tower Place
London
EC3R 5BU
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
295 000.00
GBP
/ Highest offer:
300 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 9
Contract No: 9
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/06/2023
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Marsh Limited, 01507274
1 Tower Place West, Tower Place
London
EC3R 5BU
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
30 000.00
GBP
/ Highest offer:
65 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
The High Court of England and Wales
London
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Precise information on deadline(s) for review procedures: The Contracting Authority entered into these contracts following a 10 calendar day standstill period starting on the day after the notification of the result. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or who are at risk of harm by a breach of the Regulations to bring proceedings in the High Court. Any such proceedings must be brought within the limitation period specified by the Regulations according to the remedy sought.
VI.5) Date of dispatch of this notice
03/07/2023