Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Rushcliffe Borough Council
Rushcliffe Arena, Rugby Road
West Bridgford, Nottingham
NG2 7YG
UK
E-mail: pawilliams@melton.gov.uk
NUTS: UKF1
Internet address(es)
Main address: http://www.rushcliffe.gov.uk
Address of the buyer profile: http://www.rushcliffe.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.eastmidstenders.org/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.eastmidstenders.org/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Rushcliffe Borough Council - Provision of Temporary Staff for Loaders and Drivers
Reference number: DN675927
II.1.2) Main CPV code
79000000
II.1.3) Type of contract
Services
II.1.4) Short description
The Council wishes to invite tenders of Services for the supply of Temporary Agency staff for its Neighbourhood Services dept. as and when required for the roles of HGV Driver/Loader and Refuse Loader
II.1.5) Estimated total value
Value excluding VAT:
750 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79600000
II.2.3) Place of performance
NUTS code:
UKF1
II.2.4) Description of the procurement
The Council wishes to invite tenders of Services for the supply of Temporary Agency staff for its Neighbourhood Services dept. as and when required for the roles of HGV Driver/Loader and Refuse Loader. The tender is an Open process based on a 24 month core contract with 3 possible extensions, each for 12 months, making a maximum potential contract period of 60 months and estimated cost of £750,000 over the 60 month period.
The need for staff constantly fluctuates throughout the year and statistics have been given for a typical 12 month period within the specification to give a guide as to the amount of staff that are typically provided for each role. It is important to note that the Council does not have a consistent or permanent requirement for temporary staff, and the timely provision of staff to provide temporary staff is crucial to this contract, and often staff are required at very short notice, often within a couple of hours to cover staff absences.
Bidders are required to provide cost information on hourly rates within the pricing document provided, and the price evaluation will multiply these rates by the estimated number of hours required for each role, and an annual charge will then be multiplied by the full 60 month period to give an accurate pricing score. The mechanism for price rises is explained within the specification and terms for contract. All potential suppliers must comply with the Employment Agencies Act 2010 and Equalities Act 2010, and Pass/Fail criteria applies to this procurement. Details on Pass/Fail and the criteria is outlined within Document One and the Evaluation Templates.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
750 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The core contract for this procurement is for an initial 24 months, and is subject to 3x extensions of 12 months each, making a maximum contract period of 60 months. The expected budget for this contract is £750,000 over the 60 months. Site visits are not required and the Council believes that TUPE does not apply to this contract.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
04/08/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
04/08/2023
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
The contract may be re-tendered at the end of the initial 24 month core contract period in June 2025, however subject to agreement and satisfactory performance, the Council may invoke 3x 12 month contract extensions, one at a time if the Council wishes to, and therefore the contract will likely be re-tendered in June 2028 if all extensions are utilised.
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
Rushcliffe Borough Council
Rushcliffe Arena, Rugby Road
West Bridgford, Nottingham
NG2 7YG
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the Contract is communicated to tenderers (please see the tender pack for further details and the indicative timetable). This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the Contract is entered into. Such additional information should be requested from the Contracting Authority, via the e-tendering portal.
VI.5) Date of dispatch of this notice
03/07/2023