Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Edinburgh Leisure
Meadowbank Sports Centre, 139 London Road
Edinburgh
EH7 6AE
UK
Contact person: Mark Tunnicliff
Telephone: +44 1314582124
E-mail: marktunnicliff@edinburghleisure.co.uk
NUTS: UKM75
Internet address(es)
Main address: http://www.edinburghleisure.co.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA16125
I.4) Type of the contracting authority
Other: Charity
I.5) Main activity
Recreation, culture and religion
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Edinburgh Leisure ERP System
Reference number: EL-23-065-DA
II.1.2) Main CPV code
72212600
II.1.3) Type of contract
Services
II.1.4) Short description
Edinburgh Leisure ERP System covering Asset management, Purchase Orders and multiple other processes.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
570 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
72212213
72212217
72212311
72212330
72212422
72212333
72212400
72212441
72212442
II.2.3) Place of performance
NUTS code:
UKM75
II.2.4) Description of the procurement
ERP System including asset management, purchase orders, analytics, finance, facilities management and others. All in one system that can interface with suppliers via punch out.
II.2.5) Award criteria
Quality criterion: Quality (functionality)
/ Weighting: 90
Cost criterion: Cost
/ Weighting: 10
II.2.11) Information about options
Options:
Yes
Description of options:
We may over time add additional units to this requirement.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
The award of this contract is permitted under The Public Contracts Regulations (Scotland) 2015, Pert 2, Chapter 1, Section 1, 13-(b) In that the procurement is not subsidised by any public funds/ public sector authority by more than 50%. It have been deemed by Edinburgh Leisure that for both commercial and operational reasons, cutting short our current contract with the incumbent supplier in order to facilitate a new contract on implementation of new suits of services is the best option for the following reasons. The cost of implementation, set-up and training, to name a few areas would make any competition extremely difficult with our incumbent supplier who have worked hard to establish a very good, efficient and effective system. It has been deemed that any change of provider would have negative impact of service, outcomes and other contracts.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-006990
Section V: Award of contract
Contract No: EL-23-065-DA
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
09/03/2023
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Technology One
1 Lonmay Road
Glasgow
G33 4EL
UK
Telephone: +44 7515993981
NUTS: UKM75
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 570 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(SC Ref:737514)
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court
Edinburgh
EH1 1LB
UK
VI.5) Date of dispatch of this notice
04/07/2023