Contract notice
Section I: Contracting
authority
I.1) Name and addresses
University of the Highlands and Islands
12b Ness Walk
Inverness
IV3 5SQ
UK
Telephone: +44 1463279000
E-mail: ayoung@apuc-scot.ac.uk
Fax: +44 1463279001
NUTS: UKM6
Internet address(es)
Main address: http://www.uhi.ac.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00101
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of an Integrated Student Admissions System
Reference number: CS-UHI-26081
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The University of the Highlands and Islands (UHI) has a requirement for the Provision of an Integrated Student Admissions System. It should be noted that this contract is being tendered by the University of the Highlands and Islands, on behalf of all UHI Academic Partners. UHI Academic Partners include:
UHI Argyll
UHI Inverness
UHI Moray
UHI North Highland
Orkney College UHI
UHI Outer Hebrides
UHI Perth
UHI Shetland
UHI West Highland
Highland Theological College
Sabhal Mor Ostaig
Scottish Association for Marine Science
UHI Executive Office
Please note that UHI North Highland, UHI Outer Hebrides and UHI West Highland will be merging to become UHI North, West and Hebrides in August 2023, subject to Scottish Government approval. The merged college will have access to the System.
II.1.5) Estimated total value
Value excluding VAT:
350 500.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48445000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
The University of the Highlands and Islands (UHI) has a requirement for the Provision of an Integrated Student Admissions System. It should be noted that this contract is being tendered by the University of the Highlands and Islands, on behalf of all UHI Academic Partners. UHI Academic Partners include:
UHI Argyll
UHI Inverness
UHI Moray
UHI North Highland
Orkney College UHI
UHI Outer Hebrides
UHI Perth
UHI Shetland
UHI West Highland
Highland Theological College
Sabhal Mor Ostaig
Scottish Association for Marine Science
UHI Executive Office
Please note that UHI North Highland, UHI Outer Hebrides and UHI West Highland will be merging to become UHI North, West and Hebrides in August 2023, subject to Scottish Government approval. The merged college will have access to the System.
II.2.5) Award criteria
Criteria below:
Quality criterion: Compliance with Specification
/ Weighting: 15%
Quality criterion: User Evaluation and Testing
/ Weighting: 15%
Quality criterion: Core System Functionality
/ Weighting: 10%
Quality criterion: Systems Integration
/ Weighting: 10%
Quality criterion: Implementation Plan
/ Weighting: 15%
Quality criterion: Phase-Out Plan and Exit Strategy
/ Weighting: 10%
Quality criterion: Support Services
/ Weighting: 10%
Quality criterion: Fair Work Practices
/ Weighting: 5%
Price
/ Weighting:
10%
II.2.6) Estimated value
Value excluding VAT:
350 500.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The Contract will commence for a period of three (3) years (not including the implementation period).
The Authority reserves the right to extend the contract for two (2) x one (1) year periods, subject to satisfactory performance and continued requirement of the Authority.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Minimum level(s) of standards required:
The following evidence will be requested with tender submissions in order to conduct analysis of organisation’s financial standing.
- Contractors are required to submit 2 years audited accounts including profit and loss statements, or equivalent before the tender submission deadline.
Alternatively, if you are unable to provide the required accounting information – e.g., a new business without the required accounts, please provide a banker’s letter demonstrating their willingness to support your organisation over the term of the Contract.
Bidders must confirm they can provide the following supporting evidence prior to award:
- Employer's (Compulsory) Liability Insurance = 5 000 000 GBP or as required by statute
- Product Liability Insurance = 5 000 000 GBP
- Public Liability Insurance = 5 000 000 GBP
- Professional Indemnity Insurance = 2 000 000 GBP
Please refer to Part IV Selection Criteria of the SPD.
III.1.3) Technical and professional ability
Minimum level(s) of standards required:
Bidders must provide at least one (1) relevant example within the last three (3) years. It should be noted that the Contractor’s system shall be required to handle a minimum of 35,000 applications annually. The Contractor must be able to demonstrate that the volume listed above has been handled before, with descriptions of the related system hardware/architecture.
Examples from both public and/or private sector customers and clients may be provided.
In order to ensure that newer or start-up companies have a chance to demonstrate any experience relevant to the current requirement, examples may be provided from:
- Within their organisation (bidders may rely on the experience of personnel that they intend to use to carry out the current requirement, even if that experience was gained whilst working for a different organisation)
- Other consortium members (where a consortium bid is being proposed)
- Named entities upon whose capacity and capability the bidder is relying in order to meet the selection criteria
Bidders should be aware that they may be asked to confirm at the Invitation to Tender stage that there has been no material change to the skills, experience and resources available to them since submitting their SPD response.
Please refer to Part IV Selection Criteria of the SPD.
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
11/08/2023
Local time: 09:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
11/08/2023
Local time: 09:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
It is not possible to advise an estimated time for a contract notice to be published at this exact moment.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The below documentation requires to be submitted as part of the tender submission:
Appendix A - Form of Tender
Appendix B - Freedom of Information
Appendix D - Supply Chain Code of Conduct
Appendix E - Commercial Questionnaire (Pricing Schedule)
Appendix F - Technical Questionnaire (including Appendix J - Compliance with Specification)
Appendix G - GDPR Vendor Data Processor Assurance Assessment
Appendix I - Conflict of Interest
Appendix L - Cloud Risk Evaluation Questionnaire
Single Procurement Document
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations in 2015.
It should be noted that the maximum value/budget of the Authority, across a period of five (5) years, including implementation but not inclusive of potential contract amendments during the contract term, is 350,500 GBP (excluding VAT).
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 24502. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:736091)
VI.4) Procedures for review
VI.4.1) Review body
Inverness Sheriff and Justice of the Peace Court
Inverness
IV2 3EG
UK
VI.5) Date of dispatch of this notice
04/07/2023