Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Digital Health and Care Wales
Ty Glan yr Afon, 21 Cowbridge Road East
Cardiff
CF11 9AD
UK
Contact person: Laura Panes
E-mail: laura.panes@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: https://dhcw.nhs.wales/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Electronic Master Patient Index (“eMPI”) Software and Support
Reference number: P817
II.1.2) Main CPV code
48613000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Electronic Master Patient Index (“eMPI”) is a system to aid the identification of patients and minimise the number of duplicate health records held for each patient. It achieves this by collecting key data from NHS Wales’ clinical systems, including name, address, date of birth and sex, from across NHS Wales Health Boards. This then creates one “gold standard” patient identity record that is intended to best represent the individual. The eMPI is used by all of the national services delivered by Digital Health and Care Wales ("DHCW") and is one of, if not the, most operationally significant systems.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
553 554.20
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48613000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Sites across NHS Wales
II.2.4) Description of the procurement
Electronic Master Patient Index (“eMPI”) is a system to aid the identification of patients and minimise the number of duplicate health records held for each patient. It achieves this by collecting key data from NHS Wales’ clinical systems, including name, address, date of birth and sex, from across NHS Wales Health Boards. This then creates one “gold standard” patient identity record that is intended to best represent the individual. The eMPI is used by all of the national services delivered by DHCW.
II.2.5) Award criteria
Quality criterion: Conformance to Specification
/ Weighting: Pass/Fail
Price
/ Weighting:
100
II.2.11) Information about options
Options:
Yes
Description of options:
The contract includes the option to call off professional services as required during the term.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The works, supplies or services can be provided only by a particular economic operator for the following reason: absence of competition for technical reasons
Explanation
The approach is to enter into a Support Agreement with IBM (given that the initial license is a perpetual license), underpinned by the same terms and conditions for an initial period of three (3) years, with the option to extend for a further two (2) years. This approach will provide DHCW with the ability to ensure continuity of service to a number of national systems with eMPI at their core. Only IBM can provide this support service given that the solution is a unique one given the level of bespoke/customisation and that the knowledge and expertise required to support NHS Wales’ solution can only be provided by IBM.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
Contract No: P817
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
07/06/2023
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
IBM UK Ltd
PO Box 41, North Harbour Portsmouth
Hampshire
PO6 3AU
UK
Telephone: +44 35318151631
E-mail: ANTHONY1@ie.ibm.com
NUTS: UKI
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 553 554.20
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(WA Ref:133359)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
20/07/2023