Contract notice
Section I: Contracting
authority
I.1) Name and addresses
DERBY CITY COUNCIL
Corporation Street
Derby
DE12FS
UK
Telephone: +44 133260768
E-mail: procurement@derby.gov.uk
NUTS: UKF11
Internet address(es)
Main address: www.derby.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.eastmidstenders.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.eastmidstenders.org
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
TD1982 - Construction Materials Framework
Reference number: TD1982
II.1.2) Main CPV code
44110000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Derby City Council (the Council) is undertaking this procurement to establish a Framework Agreement for the supply & delivery of various types of material used in highway construction and maintenance.
The initial Framework Agreement period is 2 years; the Framework Agreement is estimated to commence 16th October 2023 and expire 15th October 2025. There will be an option to extend the Framework Agreement for 2 years in annual increments, subject to satisfactory performance and business needs. Maximum Framework Agreement period is 4 years.
The value is based on the full 5 years
The framework will be divided into three lots
Lot 1 - Highway Products
Lot 2 - Packed Highway Products
Lot 3 -Concrete
II.1.5) Estimated total value
Value excluding VAT:
1 600 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Highway Products
II.2.2) Additional CPV code(s)
44100000
II.2.3) Place of performance
NUTS code:
UKF11
II.2.4) Description of the procurement
Derby City Council (the Council) is undertaking this procurement to establish a Framework Agreement for the supply & delivery of various types of material used in highway construction and maintenance.
The initial Framework Agreement period is 2 years; the Framework Agreement is estimated to commence 16th October 2023 and expire 15th October 2025. There will be an option to extend the Framework Agreement for 2 years in annual increments, subject to satisfactory performance and business needs. Maximum Framework Agreement period is 4 years.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
16/10/2023
End:
15/10/2025
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for 2 years in annual increments
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Option to extend for 2 years in annual increments
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Conditions relating to environmental and social requirements of the contracting authority may be included in this contract. Please refer to the Procurement Documents
Lot No: 2
II.2.1) Title
Packed Highways Products
II.2.2) Additional CPV code(s)
44100000
II.2.3) Place of performance
NUTS code:
UKF11
II.2.4) Description of the procurement
Derby City Council (the Council) is undertaking this procurement to establish a Framework Agreement for the supply & delivery of various types of material used in highway construction and maintenance.
The initial Framework Agreement period is 2 years; the Framework Agreement is estimated to commence 16th October 2023 and expire 15th October 2025. There will be an option to extend the Framework Agreement for 2 years in annual increments, subject to satisfactory performance and business needs. Maximum Framework Agreement period is 4 years.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
16/10/2023
End:
15/10/2025
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for 2 years in annual increments
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Option to extend for 2 years in annual increments
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Conditions relating to environmental and social requirements of the contracting authority may be included in this contract. Please refer to the Procurement Documents
Lot No: 3
II.2.1) Title
Concrete
II.2.2) Additional CPV code(s)
44100000
II.2.3) Place of performance
NUTS code:
UKF11
II.2.4) Description of the procurement
Derby City Council (the Council) is undertaking this procurement to establish a Framework Agreement for the supply & delivery of various types of material used in highway construction and maintenance.
The initial Framework Agreement period is 2 years; the Framework Agreement is estimated to commence 16th October 2023 and expire 15th October 2025. There will be an option to extend the Framework Agreement for 2 years in annual increments, subject to satisfactory performance and business needs. Maximum Framework Agreement period is 4 years.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
16/10/2023
End:
15/10/2025
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for 2 years in annual increments
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Option to extend for 2 years in annual increments
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Conditions relating to environmental and social requirements of the contracting authority may be included in this contract. Please refer to the Procurement Documents
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Selection criteria as stated in the procurement documents
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
28/08/2023
Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
29/08/2023
Local time: 14:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
At the end of the term
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
To access the tender documentation and to be able to submit your response, you must first register your organisation on EastMids Tenders (unless you have done this previously).
Please note we will only accept expressions of interest/tender returns through the East Mids Tenders e-tendering system.
To Register:
On the opportunities portal home page (https://www.eastmidstenders.org) there is an option to 'Register' link in the top right hand corner of the screen, click this to begin the registration process, which is step by step where you need to enter your details and your own company's' details. Further information can be found in the user guide 'how to do business on the portal' which can be found in the 'Help' section at the top right of the homepage. Once you have received the 2 system generated emails confirming your user name and password you can search for new opportunities from the supplier home page.
To Search:
On the opportunities portal home page (https://www.eastmidstenders.org), Click on 'view opportunities'. On the 'Find Opportunities' page you can narrow your search . The "Organisation" field allows the organisation you are searching on to be chosen. Click the arrow to bring a drop down menu displaying the various organisations. Select 'Derby City Council', then click on the 'Update' button to return the results. This will then return all the opportunities that are applicable to Derby City Council. You can narrow the search further using the 'keyword' option. To view the further details of the opportunity, click the corresponding contract title and click on the Login and Register Interest button and login to the EastMids Tenders system to start the tender process. The EastMids Tenders system is a very secure site and is simple to use. However, if this is the first time you will be using the system for submitting documents you should read the comprehensive ProContract reference guides which will provide the guidance required by clicking the 'Help' icon that is located on the home page on the top right of the East Mids Tenders System.
Once you have registered your interest, the tender information will be moved to, and can be found on, the 'My Opportunities' page on the EastMidsTenders page once you are logged in. You will be able to view and download the documents for completion, along with instructions on how to make a submission.
VI.4) Procedures for review
VI.4.1) Review body
Derby City Council
Derby
DE1 2FS
UK
VI.5) Date of dispatch of this notice
18/07/2023