Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
University of Ulster
Block X Room X031, Cromore Road
Coleraine
BT52 1SA
UK
Contact person: Donal Quinn
Telephone: +44 2870123456
E-mail: d.quinn@ulster.ac.uk
NUTS: UKN
Internet address(es)
Main address: www.ulster.ac.uk
I.3) Communication
Additional information can be obtained from the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://e-sourcingni.bravosolution.co.uk/web/login.shtml
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Soft Facilities Services
Reference number: project_27467
II.1.2) Main CPV code
79993000
II.1.3) Type of contract
Services
II.1.4) Short description
Soft Facilities Services
II.1.5) Estimated total value
Value excluding VAT:
70 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
64100000
79710000
79993100
90910000
98341120
98351000
II.2.3) Place of performance
NUTS code:
UKN0
Main site or place of performance:
Ulster University campuses in Northern Ireland at Belfast, Coleraine, Derry ~ Londonderry and Jordanstown Sports Village (JSV)
II.2.4) Description of the procurement
Ulster University intends to commence a procurement exercise for Soft Facilities Services later this year. The Soft Facilities Services will include:
• Security
• Car parking
• Portering (including on-campus mail and inter-campus delivery)
• Cleaning
It is anticipated that lots will not apply and the University will award a single contract to an Economic Operator. The University welcomes tender submissions from service providers who wish to work together as a consortium, however, consortium members may not be part of more than one consortium.
It is anticipated the University will apply the Restricted procedure for this procurement exercise.
The indicative timetable for the main stages of the procurement process is anticipated to be as follows:
• Pre-qualification Questionnaire (PQQ) - October 2023
• Invitation to Tender (ITT) - December 2023
• Contract Award - February 2024
• Services Commencement - August 2024
The purpose of this Prior Information Notice (PIN) and Request for Information (RFI) is to invite potential partners to express an interest and provide information to assist with this procurement, in particular future security services provision at Jordanstown Sports Village.
The procurement specification will be determined following this preliminary market consultation and engagement with market participants which will inform the University in its development of options available. It is important to note that this PIN/RFI is not a call for competition, a pre-qualification questionnaire, part of any pre-qualification/selection process or a current tender opportunity. Potential service providers will need to express an interest in any future tender opportunity once a Contract Notice is published.
II.2.14) Additional information
The anticipated contract period shall be for an initial 5-year contract period with the option to extend for any periods up to and including 60 months.
The estimated total value stated above in Section II.1.5 above includes the initial 5 year contract period and the option to extend the contract for any periods up to and including 60 months.
II.3) Estimated date of publication of contract notice:
16/10/2023
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.3) Additional information
Please note that the Request for Information (RFI) questionnaire for this opportunity will be accessible on the eSourcing NI platform. This RFI questionnaire also contains further information on the opportunity which can be accessed on the following portal website: https://e- sourcingni.bravosolution.co.uk/web/login.shtml.
This RFI questionnaire should be completed by interested providers and submitted via eSourcing NI as directed no later than 17 August 2023.
The information contained within this notice may be subject to change within the final Contract Notice published in relation to this opportunity.
The University will, once the Contract Notice and procurement documents have been published, welcome interest from all capable potential service providers. However, interested parties are advised that they must ultimately satisfy the minimum requirements of the initial Pre-qualification Questionnaire (PQQ) selection criteria that will be set out in the procurement documents, in order to be considered for shortlisting to proceed to the next stage, Invitation to Tender (ITT) award criteria of the procurement process.
VI.5) Date of dispatch of this notice
18/07/2023