Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Broxtowe Borough Council
Beeston
NOTTINGHAM
NG91AB
UK
Telephone: +44 1159177777
E-mail: procurement@broxtowe.gov.uk
NUTS: UKF16
Internet address(es)
Main address: www.broxtowe.gov.uk
Address of the buyer profile: https://www.eastmidstenders.org
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.eastmidstenders.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
BP1019 - Print and Design Framework
Reference number: BP1019
II.1.2) Main CPV code
22000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Broxtowe Borough Council (the Council) is undertaking this procurement to establish a framework for supply of digital and lithographical print and design requirements. Bidders who are successful will then be able to quote for Contract opportunities.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79800000
II.2.3) Place of performance
NUTS code:
UKF1
II.2.4) Description of the procurement
Broxtowe Borough Council (the Council) is undertaking this procurement to establish a framework for supply of digital and lithographical print and design requirements. Bidders who are successful will then be able to quote for Contract opportunities.
The framework period is for four years. the contract is estimated to commence 1st October 2023 and expire 30th September 2027.
Liberty leisure Limited, the Council's fully owned leisure operator may also use the framework in the future.
Please note Q4 in Part 5 - Quality Response requires a hard copy being sent outside of the e-Procurement System.
Reserve List
In addition to the preferred Bidders, the Council reserves the right to appoint a list of three reserve Bidders (ranked 4th to 6th) at the same time or at any time during the preferred Bidder stage. The Council will add new members to the framework as and when existing Framework Supplier are removed (if they are no longer fulfilling the contractual requirements), based on their final ranking in the Bid process.
Clarifications
Bidders should submit questions via the E-Procurement messaging facility only. Questions received by any other method will not receive a response.
The Council will seek to answer questions within five working days following the day of receipt. Bidders are urged to submit any questions as soon as possible and, in any event, no later than no later than 10am on the 18 August 2023. Any questions received after this time will not be answered. (Please note due to annual leave clarifications raised from the 1st August 2023 to 18th August 2023 will be responded to after the 18th August 2023).
NOTE: All Bidders should access the 'Messages' section of the e-procurement system on a regular basis to check for any clarifications issued on this project and/or any public exchange of information between interested parties, before final submission of their bid. It is the sole responsibility of bidders to do so.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
In 2027.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
See tender documents
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 3
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
08/09/2023
Local time: 10:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
08/09/2023
Local time: 10:10
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
2027
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
Broxtowe Borough Council
Council Offices. Foster Avenue, Beeston
Nottingham
NG9 1AB
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The contracting authority will incorporate a minimum 10 calendar day standstill period following electronic notification (minimum of 15 calendar days for any other means of communication) to tenderers of the award decision. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (Si 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.5) Date of dispatch of this notice
19/07/2023