II.2.3) Place of performance
NUTS code:
UKH15
Main site or place of performance:
Norwich and East Norfolk
II.2.4) Description of the procurement
The successful Supplier will be required to provide cleaning services for Notre Dame High School, part of the St John the Baptist Catholic Multi Academy Trust.
Notre Dame High School is a large state school of approximately 1500 secondary school pupils including the sixth form. The school is mixture of original buildings and several extensions and new buildings as it has grown over the years.
The school currently has an in-house cleaning team of around 20 members of staff – comprising of Evening Supervisor, 2 x day janitors and around 17 evening cleaners.
The contract covers the scope for the provision of all cleaning services within the School. The tender project is seeking to appoint a
contractor whose initiative, innovation and cultural fit will be welcomed for the provision of cleaning services within the facilities.
The school’s campus is across multiple separate buildings and blocks with each block having been maintained to a reasonable standard. A recent quality audit demonstrated that the school was being cleaned to a good standard.
Approximately 10,000sq meters of internal cleaning area are in scope across the normal educational range of space breakdowns.
The cleaning team currently work prescribed zones which have been set based on skill level.
The client sees an ideal opportunity to reset the basic specifications, and then is looking for a service provider that can:
•deliver consistency and compliance to standards and regulations in day to day and in periodic cleaning
•communicate well with the cleaning team and manage the resource and resourcing effectively
•give realistic cost certainty but also assure value for money spent
•flex its schedules and service to accommodate both one off and regular events
•provide a fit for purpose and proactive off-site management support function
•communicate well with both the school and the on-site cleaning team
•build an operating model over the contract term that fits the needs of the school
The contract being tendered is for three years in duration from 1 January 2024 until December 2026 and is likely to be fixed price in nature with the Contractor invoicing the Client for one twelfth of the annual cost on a monthly basis.
It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and
cleaning methods, with BIC Sc standards being achieved as a minimum, thus ensuring that the highest levels of cleanliness are
maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward
into the new contract term.
The value of the current labour deployed in cleaning the school is around £240k, including all periodic cleaning, before costs for cleaning materials, consumables and equipment. This tender exercise will be aimed at right-sizing the cleaning team to deliver the required standards.
Although TUPE details are not yet fully available, it is expected that around three quarters of the current headcount (~15 team members) are entitled to LGPS equivalent benefits – the relevant detail of which will be available during the ITT.
Full details in relation to Notre Dame High School may be obtained by visiting: Home – Notre Dame High School
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
750 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/01/2024
End:
31/12/2026
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No