II.2.3) Place of performance
NUTS code:
UKE
Main site or place of performance:
Properties across Hull, the East Riding of Yorkshire and Scarborough.
II.2.4) Description of the procurement
The Contractor shall be responsible for maintaining the cleanliness and appearance of the grounds and gardens of Trust properties and for keeping them in a safe state. The Contractor shall also cover the provision and maintenance of plants in main entrances and public areas of Trust properties.
The service provided by the Contractor shall include, but not be limited to: -
• Re-planting, maintenance and alteration of boundary hedges
• Re-planting and maintenance of trees, beds, borders, lawns and plants
• Re-planting and maintenance of plants in public areas inside Trust properties inclusive of Courtyards
• Arborial Safety Assessments and safety surgery, maintenance of Tree Protection Orders
• Maintenance of Ponds and Swales to a general or mandatory standard
• Removal and disposal of rubbish, waste and litter from external areas, including car parks
• Removal and disposal of leaf fall from external areas
• Removal of unwanted vegetation from roadways, paths and other hard external areas of Trust properties and any adjoining non-Trust land
• Removal of diseased vegetation from lawns, beds, borders and other cultivated areas
• Control of weeds and invasive plants/shrubs/trees to all external areas
• Maintaining records of untoward incidents occurring in the grounds of Trust properties
• Reporting structural or surface defects in the external works of Trust properties and defects to external lighting
• Maintaining records of requests for removal of debris, leaf fall and other items from the grounds of Trust properties and of any other ad hoc requests
• Cleaning of external way finding and signboards
• Rectification of damage to lawns, beds, borders and other cultivated areas however caused
• Maintenance of the equipment used for planting and maintaining lawns, beds, borders and other cultivated areas in a clean, safe and serviceable condition
• Appointment of any specialist contractors for work within the scope of the service
• Provision of arrangements to deal with emergency and non emergency requests for work outside normal service hours
• Developing proposals for the improvement of the state of the grounds of Trust properties and grounds and gardens services and for achieving compliance with new legislation, regulations and guidelines and implementing those approved by the Trust
• Placing warning signs to alert people to hazards arising from the performance of the work
The service provision shall exclude: -
• Maintenance of roads, pathways and other hard areas in the grounds of Trust properties
• Removal of snow and ice gritting to Trust estate infrastructure
• Maintenance and repair of boundary walls and fences
• Planting and maintenance of plants in departmental areas of Trust properties
• Cleaning and maintenance of external fabric, rainwater goods and windows
• Maintenance of central holding areas for waste
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
1 plus 1 year
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
The Trust reserves the right to consider these and any the opportunity for any further extension beyond those already stipulated.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No