Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Cotham School
Cotham Lawn Road
Cotham
BS6 6DT
UK
Telephone: +44 1276673880
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKK1
Internet address(es)
Main address: https://www.cotham.bristol.sch.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Cotham School ~ Cleaning Tender
II.1.2) Main CPV code
90919300
II.1.3) Type of contract
Services
II.1.4) Short description
The successful Supplier will be required to provide cleaning services for Cotham School.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 367 936.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKK1
Main site or place of performance:
Gloucestershire, Wiltshire and Bristol/Bath area
II.2.4) Description of the procurement
The contract will commence on 1 August 2023 for a period of three years, with the potential for an extension of up to a further three years on a 1 + 1 + 1 basis. This contract will be fixed price in nature with the successful Supplier also guaranteeing the number of input hours to the contract as well as the quality of cleaning provision. Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the school contract. If the hours worked are less than those budgeted for a credit will be required by the schools. This credit will be calculated by dividing the annual contract cost (fixed cost) by the number of annual input hours to arrive at a contractual cost per hour, this will then be multiplied by the number of hours due to arrive at the fiscal credit. We are seeking a suitably experienced Supplier who has current experience of working within the secondary school or HE / FE marketplace, ideally with a strong operational base within the Bristol Area, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed during the contract term. A robust level of management support must be provided by the successful contractor to ensure that the detailed specification is delivered within the contract on a consistent basis within the contract period. The scope of the contract covers all of the cleaning provision within the school including all holiday and periodic cleans. The successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the senior management team within the School on the contract performance. The current cost of cleaning for this contractual year is expected to be in the region of £200,00.00
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2022/S 000-030680
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
09/06/2023
V.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Purgo Supply Services Limited
08665358
193 Castelnau
Barnes
UK
NUTS: UKI
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 367 936.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
To view this notice, please click here:
<a href="https://litmustms.co.uk/delta/viewNotice.html?noticeId=797067831" target="_blank">https://litmustms.co.uk/delta/viewNotice.html?noticeId=797067831</a>
GO Reference: GO-2023720-PRO-23453918
VI.4) Procedures for review
VI.4.1) Review body
Cotham School
Cotham Lawn Road
Cotham
BS6 6DT
UK
VI.5) Date of dispatch of this notice
20/07/2023