Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Eastern Multi-Academy Trust
07338780
Kings Lynn
PE30 4QG
UK
Contact person: Graham Thorpe
Telephone: +44 7540594557
E-mail: graham.thorpe@moxton-education.com
NUTS: UKH1
Internet address(es)
Main address: https://www.eastern-mat.co.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.eastern-mat.co.uk/news/?pid=17&nid=1&storyid=16
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Eastern MAT - Communications & Telephony Procurement
II.1.2) Main CPV code
72000000
II.1.3) Type of contract
Services
II.1.4) Short description
The E-MAT Trust was established in 2010 under the name of CWA Trust. This evolved into Eastern MAT in 2017 The Trust is a family of inclusive and aspirational schools working together across the East of England
The Trust currently encompasses 10 Primary and 1 secondary school with an additional primary likely to join before this contract commences. In addition to this the Trust is planning on growing and bidders should make the assumption that this would be on the basis of at least one school per annum.
The strategy going forward is to combine all broadband connectivity, firewall services, and telephony into one single outsourced package for all existing schools and any new schools that join the Trust during the lifetime of the contract.
EMAT recently completed a procurement to consolidate their ICT Support into a single outsourced Managed Service across all their sites. Internet filtering was part of the scope for that procurement and therefore will not form part of this procurement.
The companies identified from these shortlisting questions to receive the ITT will then receive a detailed set of requirements. For the purposes of this shortlisting stage bidders should assume that the Stage 2 ITT will include, but not be limited to;
A managed connectivity service to connect schools anywhere in England
A broadband service for each school based on synchronous connectivity
A 'failover' line
A firewalled service
A managed VoIP telephony service for each school to an agreed number of handsets each
Support and maintenance service
Full end to end single SLA approach
Management of any 3rd parties required to provide the service
Relevant monitoring, management, and reporting
Full installation and transition service
Value added services
Technical interface into the Trusts outsourced support provision
Bidders should note the following:
The Trust will provide a standard contract as part of the ITT Pack
There will be no requirement for TUPE
II.1.5) Estimated total value
Value excluding VAT:
700 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
32412000
32420000
32430000
32522000
32524000
32540000
32550000
32560000
32570000
80000000
II.2.3) Place of performance
NUTS code:
UKH1
Main site or place of performance:
Kings Lynn
II.2.4) Description of the procurement
The E-MAT Trust was established in 2010 under the name of CWA Trust. This evolved into Eastern MAT in 2017 The Trust is a family of inclusive and aspirational schools working together across the East of England
The Trust currently encompasses 10 Primary and 1 secondary school with an additional primary likely to join before this contract commences. In addition to this the Trust is planning on growing and bidders should make the assumption that this would be on the basis of at least one school per annum.
The strategy going forward is to combine all broadband connectivity, firewall services, and telephony into one single outsourced package for all existing schools and any new schools that join the Trust during the lifetime of the contract.
EMAT recently completed a procurement to consolidate their ICT Support into a single outsourced Managed Service across all their sites. Internet filtering was part of the scope for that procurement and therefore will not form part of this procurement.
The companies identified from these shortlisting questions to receive the ITT will then receive a detailed set of requirements. For the purposes of this shortlisting stage bidders should assume that the Stage 2 ITT will include, but not be limited to;
A managed connectivity service to connect schools anywhere in England
A broadband service for each school based on synchronous connectivity
A 'failover' line
A firewalled service
A managed VoIP telephony service for each school to an agreed number of handsets each
Support and maintenance service
Full end to end single SLA approach
Management of any 3rd parties required to provide the service
Relevant monitoring, management, and reporting
Full installation and transition service
Value added services
Technical interface into the Trusts outsourced support provision
Bidders should note the following:
The Trust will provide a standard contract as part of the ITT Pack
There will be no requirement for TUPE
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
700 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
18/08/2023
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
01/09/2023
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
Eastern Multi-Academy Trust
Kings Lynn
UK
VI.5) Date of dispatch of this notice
21/07/2023