Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Dorset Council
Dorset Council, County Hall, Colliton Park
Dorchester
DT1 1XJ
UK
Contact person: Mr Adam Langston
Telephone: +44 1305221250
E-mail: adam.langston@dorsetcouncil.gov.uk
Fax: +44 1305228567
NUTS: UK
Internet address(es)
Main address: https://www.dorsetcouncil.gov.uk
Address of the buyer profile: https://www.dorsetcouncil.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
OPERATION (PART) OF DORSET COUNCIL PERMIT SCHEME (Road and Streetworks)
Reference number: DN663459
II.1.2) Main CPV code
71311210
II.1.3) Type of contract
Services
II.1.4) Short description
Dorset Council are seeking a provider to support the council’s responsibilities to manage (only) the Dorset Council Permit scheme.
The Contract will be for an initial 3 year period with an optional 1 year extension.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
479 600.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKK25
II.2.4) Description of the procurement
Part 3 of the Traffic Management Act 2004 (TMA) introduced Permit Schemes to better manage activities on the public highway and to improve Authorities’ abilities to minimise disruption from street and roadworks.
The Dorset Council Permit Scheme was therefore developed in accordance with the powers provided in Part 3 of the Traffic Management Act 2004 (‘TMA’) and the Traffic Management Permit Scheme (England) Regulations 2007 (‘the Regulations’), Statutory Instrument 2007 No. 3372 made on 28 November 2007, as amended by the Traffic Management Permit Scheme (England) (Amendment) Regulations 2015, Statutory Instrument 2015 No. 958 made on 26 March 2015 (‘the Regulations’) and was introduced as of the 15 January 2020.
The Dorset Council Permit scheme places a duty on any works promoter proposing specified activities on a specified street within the scope of the scheme to obtain a Permit to undertake their activity.
The Dorset Council Permit Scheme objectives will support the Authorities' Network Management Duty in relation to the following key factors:
• Enhanced coordination and cooperation
• Encouragement of partnership working between the Permit Authority, all Promoters and key stakeholders
• Provision of more accurate and timely information to be communicated between all stakeholders including members of the public
• Promotion and encouragement of collaborative working
• Improvement in timing and duration of activities particularly in relation to the busiest streets within the network
• Promotion of dialogue with regard to the way activities are to be carried out
• Enhanced programming of activities and better forward planning by all Promoters
Dorset Council are seeking a provider to support the council’s responsibilities to manage (only) the Dorset Council Permit scheme. We have used this hybrid model to support the management of the Dorset Council Permit Scheme with Service providers since its implementation in January 2020.
The requirements of the contract will be for a service provider to support the delivery of the Dorset Council Permit Scheme. The Contract will be for an initial 3 year period with an optional 1 year extension.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 35
Quality criterion: Social Value
/ Weighting: 5
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-009520
Section V: Award of contract
Contract No: DN663459
Title: OPERATION (PART) OF DORSET COUNCIL PERMIT SCHEME (Road and Streetworks)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
21/07/2023
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Saanchi Solutions Limited
Birmingham
UK
NUTS: UKG31
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 479 600.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Dorset Council
Dorchester
UK
VI.5) Date of dispatch of this notice
24/07/2023