Social and other specific services – concessions
Concession award notice
Section I: Contracting
authority/entity
I.1) Name and addresses
CASTLES & COASTS HOUSING ASSOCIATION LIMITED
RS007617
5 Paternoster Row
CARLISLE
CA38TT
UK
Contact person: David Poulton
Telephone: +44 7435811821
E-mail: david.poulton@castlesandcoasts.co.uk
NUTS: UKD12
Internet address(es)
Main address: https://castlesandcoasts.co.uk/
I.6) Main activity
Other: Housing Association
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Cloud-Based Maintenance Compliance, Asset Management and Scheduling Software
II.1.2) Main CPV code
72212214
II.1.3) Type of contract
Services
II.1.4) Short description
Implementation as part of a digital and customer transformation programme, software to manage maintenance and activities. This has been implemented successfully and the cost of change would make re-tendering uncompetitive for alternate solution at this stage. The intention is to award a 3 years contract with the option to extend
II.1.5) Estimated total value
Value excluding VAT:
131 598.25
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
131 598.25
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKC
UKD
II.2.4) Description of the procurement
As part of a digital and customer transformation programme, a license agreement - for use of software integration between systems has been implemented. As part of a digital and customer transformation programme, software to manage maintenance and activities. This has been implemented successfully and the cost of change would make re-tendering uncompetitive for alternate solution at this stage. The intention is to award a 3 years contract with the option to extend.
II.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 36
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Form of procedure
Award procedure without prior publication of a concession notice in the cases listed below (please complete Annex D4)
Justification for selected award procedure:
The services can be provided only by a particular economic operator for the following reason: absence of competition for technical reasons
Explanation
The award was given based on technical ability to provide Castles and Coasts Housing Association with complex IT solutions, Total Mobile Solution has been implemented successfully and is not provided by any other provider. The cost of change due to the number of system integration and process changes would cause adverse cost.
IV.1.11) Main features of the award procedure:
The works or services can be provided only by a particular economic operator for the following reason:
absence of competition for technical reasons
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-019963
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
26/07/2023
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Total Mobile limited
NI018486
Belfast Office, Pilot Point, 21 Calrendon road
Belfast
BT1 3BG
UK
NUTS: UKD
The contractor is an SME:
No
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
Total value of the concession/lot:
131 598.25
GBP
Section VI: Complementary information
VI.3) Additional information
Totalmobile Connect, from Totalmobile Ltd has been implemented successfully and is not provided by any other provider. The cost of change due to the number of system integrations and process changes would make re-tendering uncompetitive for alternate solutions. The Contracting Authority had the option to use G-Cloud as a route to market but this offered significantly less competitive value for money than going direct, which is the primary reason for this notice. The contractual agreement will be reviewed after the term has expire in 2026
VI.5) Date of dispatch of this notice
26/07/2023