Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Activate Learning
Oxpens Road
Oxford
OX1 1SA
UK
Telephone: +44 1865551216
E-mail: roxanne.macmillan@ActivateLearning.ac.uk
NUTS: UK
Internet address(es)
Main address: http://www.cityofoxford.ac.uk/
Address of the buyer profile: http://www.cityofoxford.ac.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Planned and Reactive Maintenance of Mechanical Plant and Services for Activate Learning at Surrey and Berkshire sites
Reference number: CA11769 -
II.1.2) Main CPV code
50712000
II.1.3) Type of contract
Services
II.1.4) Short description
The tender for Planned and Reactive Maintenance of Mechanical Plant and Services will be divided into two separate lots, Lot 1 for our 3 x Surrey Colleges (Guildford College, Merrist Wood College and Farnham College) and Lot 2 for our Berkshire Colleges, Reading College and Bracknell and Wokingham College.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
850 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Planned and Reactive Maintenance of Mechanical Plant and Services for Activate Learning Surrey Colleges.
II.2.2) Additional CPV code(s)
50712000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
United Kingdom
II.2.4) Description of the procurement
Planned and Reactive Maintenance of Mechanical Plant and Services for Activate Learning Surrey Colleges - Guildford College, Merrist Wood College and Farnham College.
II.2.5) Award criteria
Quality criterion: Contract Management
/ Weighting: 15.00%
Quality criterion: Maintenance, Priority & Emergency Call-Outs
/ Weighting: 10.00%
Quality criterion: Corporate Social Responsibility
/ Weighting: 10.00%
Quality criterion: Implementation of Contract
/ Weighting: 20.00%
Price
/ Weighting:
45.00%
II.2.11) Information about options
Options:
Yes
Description of options:
60 month(s) from the commencement date, with 36 initial month(s) and option to extend 2x12 month(s)
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Planned and Reactive Maintenance of Mechanical Plant and Services for Activate Learning Berkshire Colleges
II.2.2) Additional CPV code(s)
50712000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
United Kingdom
II.2.4) Description of the procurement
Planned and Reactive Maintenance of Mechanical Plant and Services for Activate Learning Berkshire Colleges, Reading College and Bracknell and Wokingham College
II.2.5) Award criteria
Quality criterion: Contract Management
/ Weighting: 15.00%
Quality criterion: Maintenance, Priority & Emergency Call-Outs
/ Weighting: 10.00%
Quality criterion: Corporate Social Responsibility
/ Weighting: 10.00%
Quality criterion: Implementation of Contract
/ Weighting: 20.00%
Price
/ Weighting:
45.00%
II.2.11) Information about options
Options:
Yes
Description of options:
60 month(s) from the commencement date, with 36 initial month(s) and option to extend 2x12 month(s)
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-002893
Section V: Award of contract
Lot No: 1
Contract No: CA11769
Title: Planned and Reactive Maintenance of Mechanical Plant and Services for Activate Learning Surrey Colleges.
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
26/07/2023
V.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Aster Building Services Ltd
Unit 8 Taplins Court, Taplins Farm Lane
Hartley Wintney
RG27 8XU
UK
Telephone: +44 1252844055
E-mail: mark.shadrake@asterbs.co.uk
NUTS: UK
Internet address(es)
URL: www.asterbs.co.uk
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 470 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: CA11769
Title: Planned and Reactive Maintenance of Mechanical Plant and Services for Activate Learning Berkshire Colleges
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
26/07/2023
V.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Aster Building Services Ltd
Unit 8 Taplins Court, Taplins Farm Lane
Hartley Wintney
RG27 8XU
UK
Telephone: +44 1252844055
E-mail: mark.shadrake@asterbs.co.uk
NUTS: UK
Internet address(es)
URL: www.asterbs.co.uk
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 380 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
VI.4) Procedures for review
VI.4.1) Review body
Activate Learning
City of Oxford College Campus
Oxford
OX1 1SA
UK
Telephone: +44 8006126008
E-mail: roxanne.macmillan@activatelearning.ac.uk
VI.4.2) Body responsible for mediation procedures
Activate Learning
City of Oxford College Campus
Oxford
OX1 1SA
UK
Telephone: +44 8006126008
E-mail: roxanne.macmillan@activatelearning.ac.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.4.4) Service from which information about the review procedure may be obtained
Activate Learning
City of Oxford College Campus
Oxford
OX1 1SA
UK
Telephone: +44 8006126008
E-mail: roxanne.macmillan@activatelearning.ac.uk
VI.5) Date of dispatch of this notice
26/07/2023