CONTRACT NOTICE FOR CONTRACTS IN THE FIELD OF DEFENCE AND SECURITY

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2)

Type of supplies contract

	Purchase
	Rent
	Lease
	Hire-purchase
	Combination of these

Main site or location of works, place of delivery or performance

AWE Aldermaston, Reading RG7 4PR

II.1.3)

Information on framework agreement

The notice involves the establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

	Framework agreement with a single operators
	Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds seven years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

AWE seeks to source a multi-lot, multi-supplier framework agreement (also referred to as a “Master Agreement”) for commercially off the shelf (COTS) spares, tools and consumable items supporting site facilities management (FM). The Framework will be awarded for a 4 year period with two optional 1 year extensions (4+1+1) and anticipated total spend of £35m.

The Framework is to be awarded against the following lots:

• Lot 1 – Adhesives, tapes and fasteners

• Lot 2 – Hand tools

• Lot 3 – Fluid power

• Lot 4 – Bearings and transmissions

• Lot 5 – Electrical and electronic consumables

• Lot 6 – Site repairs and maintenance consumables

• Lot 7 – Power tools

• Lot 8 – HVAC consumables

• Lot 9 – Security consumables

Interested parties are invited to register for access to AWE's sourcing Portal using the following URL (if not already registered):

https://ejkp.fa.em1.ukg.oraclecloud.com/fscmUI/faces/PrcPosRegisterSupplier?prcBuId=300000002381358

To access the full suite of tender documents interested parties must:

• Complete and return Mutual Confidentiality Letter as attached to the Contracts Finder Notice (URL below)

• Submit their registration on the Portal at the above URL

• Email aweprocurement@awe.co.uk confirming the following:

1. Portal registration submitted

2. Company name as per Portal registration

3. Named contact and registered email address for future tender communications as per Portal registration

4. Attach completed Mutual Confidentiality Letter

Access to the tender documents will only be granted upon receipt of the completed and compliant Mutual Confidentiality Letter and successful Portal registration.

Contracts Finder notice: https://www.contractsfinder.service.gov.uk/Notice/92e2eda3-5d7e-4591-827c-6400218ed5d1

This competition is subject to DSPCR regulations.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Information about subcontracting

	The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed.
	The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract.
	The contracting authority/entity may oblige the successful tenderer to award all or certain subcontracts through the procedure set out in Title III of Directive 2009/81/EC.
	The successful tenderer is obliged to specify which part or parts of the contract it intends to subcontract beyond the required percentage and to indicate the subcontractors already identified.
	The successful tenderer is obliged to subcontract the following share of the contract through the procedure set out in Title III of Directive 2009/81/EC: minimum percentage: (%), maximum percentage: (%) of the value of the contract. (The maximum percentage may not exceed 30% of the value of the contract)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Information about options

Provisional timetable for recourse to these options

II.2.3)

Information about renewals

Section III: Legal, Economic, Financial and Technical Information

Section IV: Procedure

IV.1)

Type of Procedure

IV.1.1)

Type of Procedure

	Restricted
	Accelerated restricted
	Negotiated
	Accelerated negotiated
	Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

	Prior Information Notice
	Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

Section VI: Complimentary Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX B

Information About Lots

1)

Short Description

Lot 1 - Tapes, fasteners and adhesives

Includes, but is not limited to the below descriptors:

Adhesives, fasteners, tapes and accessories, sealants, bolts, nuts, screws & washers etc, clamps and knobs, activators & primers, epoxies, fillers & putties, sealants, plasterboard & wall fixings, tapes inc. cloth, double sided, duct, electrical, film, masking and waterproof abrasive material (sheet paper, discs etc), O-rings.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

Further to Section II.1.5 above and due to the nature of AWE’s business, interested providers will be required to sign and return a Mutual Confidentiality Letter before accessing the procurement documents. To submit a Pre-Qualification submission, interested providers are also required to successfully register on the Portal at the URL in Section I.1.

AWE intends to appoint 3 suppliers per lot.

If a provider is awarded a Master Agreement, there is no guarantee that it will be awarded any contracts for supplies. AWE may award contracts to providers on the basis of the call off process set out in the Master Agreement.

ANNEX B

Information About Lots

1)

Short Description

Lot 2 – Hand tools

Includes, but not limited to the below descriptors:

Bolt cutters, chisels, hammers, knives and blades, files and accessories, levels and line marking, nut drivers, picks, tweezers and precision, pipe tools, planes, pliers, riveters and setting tools, saws, hacksaw frames, screwdrivers, snips scissors and shears, spades and shovels, spanners, staplers and nailers, tape measures, tool kits and sets, torque wrenches and accessories

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

Further to Section II.1.5 above and due to the nature of AWE’s business, interested providers will be required to sign and return a Mutual Confidentiality Letter before accessing the procurement documents. To submit a Pre-Qualification submission, interested providers are also required to successfully register on the Portal at the URL in Section I.1.

AWE intends to appoint 3 suppliers per lot.

If a provider is awarded a Master Agreement, there is no guarantee that it will be awarded any contracts for supplies. AWE may award contracts to providers on the basis of the call off process set out in the Master Agreement.

ANNEX B

Information About Lots

1)

Short Description

Lot 3 - Fluid power

Includes, but not limited to the below descriptors:

Adaptors, valves (ball, gate, globe, plug, butterfly etc), blow gun and accessories, compressors, connectors and couplings, hydraulic & pneumatic couplings, filters, regulators and lubricators, fittings, hoses, tubing, ducting, pumps, push in fittings, pneumatics, hydraulics, glands, gaskets, seals, hoses and pipes, bursting discs

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

Further to Section II.1.5 above and due to the nature of AWE’s business, interested providers will be required to sign and return a Mutual Confidentiality Letter before accessing the procurement documents. To submit a Pre-Qualification submission, interested providers are also required to successfully register on the Portal at the URL in Section I.1.

AWE intends to appoint 3 suppliers per lot.

If a provider is awarded a Master Agreement, there is no guarantee that it will be awarded any contracts for supplies. AWE may award contracts to providers on the basis of the call off process set out in the Master Agreement.

ANNEX B

Information About Lots

1)

Short Description

Lot 4 - Bearings and transmissions

Includes, but not limited to the below descriptors:

Bearings & bearing housings, belts & pulleys, bushings, taper locks, chains, couplings, flange units, puller arms, pullers, separators, sprockets, gears, gear shafts, clutches, worm gearboxes & electric motors.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

Further to Section II.1.5 above and due to the nature of AWE’s business, interested providers will be required to sign and return a Mutual Confidentiality Letter before accessing the procurement documents. To submit a Pre-Qualification submission, interested providers are also required to successfully register on the Portal at the URL in Section I.1.

AWE intends to appoint 3 suppliers per lot.

If a provider is awarded a Master Agreement, there is no guarantee that it will be awarded any contracts for supplies. AWE may award contracts to providers on the basis of the call off process set out in the Master Agreement.

ANNEX B

Information About Lots

1)

Short Description

Lot 5 - Electric, electronic and electromechanical

Includes, but not limited to the below descriptors:

Accessories (ballasts, resistors, capacitors, terminal blocks/connectors) batteries and chargers, extension sockets and plugs, control units, limit switches, pilot light, push buttons, generators and kinetic power transmission, components and supplies, motor components and accessories (variable speed drives, bushes, protection devices), sensors (temperature, pressure, level, speed etc) actuators, (rotary & linear), appliances with standard 3 pin plug e.g., white goods

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

Further to Section II.1.5 above and due to the nature of AWE’s business, interested providers will be required to sign and return a Mutual Confidentiality Letter before accessing the procurement documents. To submit a Pre-Qualification submission, interested providers are also required to successfully register on the Portal at the URL in Section I.1.

AWE intends to appoint 3 suppliers per lot.

If a provider is awarded a Master Agreement, there is no guarantee that it will be awarded any contracts for supplies. AWE may award contracts to providers on the basis of the call off process set out in the Master Agreement.

ANNEX B

Information About Lots

1)

Short Description

Lot 6 - Site repair and maintenance consumables

Includes, but not limited to the below descriptors:

Ladders and steps, paints and accessories, magnets, lighting, lubricants, oils and greases, maintenance fluids/ lubricants, electric cable & cable accessories, PVC & metal conduit fittings, pipework & fittings (copper & black iron etc) wheelbarrows, sack trucks, non-motorised MHE, workshop furniture (benches/lockers), fire extinguishers, brackets for extinguishers, alarm call points, detector heads, dry powder, foam systems, water mist.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

Further to Section II.1.5 above and due to the nature of AWE’s business, interested providers will be required to sign and return a Mutual Confidentiality Letter before accessing the procurement documents. To submit a Pre-Qualification submission, interested providers are also required to successfully register on the Portal at the URL in Section I.1.

AWE intends to appoint 3 suppliers per lot.

If a provider is awarded a Master Agreement, there is no guarantee that it will be awarded any contracts for supplies. AWE may award contracts to providers on the basis of the call off process set out in the Master Agreement.

ANNEX B

Information About Lots

1)

Short Description

Lot 7 - Power tools

Includes, but not limited to the below descriptors:

Accessories, drills (inc combi, driver, hammer, impact), saws, screwdrivers, multi tools, air tools, batteries & chargers, burnishers, grinders, heat guns, impact drivers, impact wrenches, inspection cameras, jigsaws, polishers, riveters, sanders, saws, screwdrivers, shears, electrical mechanical test equipment (calibration equipment).

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

Further to Section II.1.5 above and due to the nature of AWE’s business, interested providers will be required to sign and return a Mutual Confidentiality Letter before accessing the procurement documents. To submit a Pre-Qualification submission, interested providers are also required to successfully register on the Portal at the URL in Section I.1.

AWE intends to appoint 3 suppliers per lot.

If a provider is awarded a Master Agreement, there is no guarantee that it will be awarded any contracts for supplies. AWE may award contracts to providers on the basis of the call off process set out in the Master Agreement.

ANNEX B

Information About Lots

1)

Short Description

Lot 8 - HVAC consumables

Includes, but not limited to the below descriptors:

Equipment for heating or cooling (fan assemblies, cooling coils, heater elements etc), HVAC consumables and accessories, HEPA filters, primary and other filters including safe change bags, filter housing & systems, modular & mobile filtration units, isolation dampers, fluid filters.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

Further to Section II.1.5 above and due to the nature of AWE’s business, interested providers will be required to sign and return a Mutual Confidentiality Letter before accessing the procurement documents. To submit a Pre-Qualification submission, interested providers are also required to successfully register on the Portal at the URL in Section I.1.

AWE intends to appoint 3 suppliers per lot.

If a provider is awarded a Master Agreement, there is no guarantee that it will be awarded any contracts for supplies. AWE may award contracts to providers on the basis of the call off process set out in the Master Agreement.

ANNEX B

Information About Lots

1)

Short Description

Lot 9 - Security consumables

Includes, but not limited to the below descriptors:

Security surveillance & detection, security chains, locks, padlocks, security hardware, keys, key cabinets, key fobs.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

Further to Section II.1.5 above and due to the nature of AWE’s business, interested providers will be required to sign and return a Mutual Confidentiality Letter before accessing the procurement documents. To submit a Pre-Qualification submission, interested providers are also required to successfully register on the Portal at the URL in Section I.1.

AWE intends to appoint 3 suppliers per lot.

If a provider is awarded a Master Agreement, there is no guarantee that it will be awarded any contracts for supplies. AWE may award contracts to providers on the basis of the call off process set out in the Master Agreement.