Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Museum of London
150, London Wall
London
EC2Y 5HN
UK
Contact person: Robyn Maybank
Telephone: +44 2074036403
E-mail: PastTime@fraserrandall.co.uk
NUTS: UKI31
Internet address(es)
Main address: www.museumoflondon.org.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Multimedia-software-development-services./DRH8S69WS5
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.delta-esourcing.com
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Recreation, culture and religion
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
New Museum Project - Past Time Exhibition Creative AV Software
Reference number: MOLPT004
II.1.2) Main CPV code
72212520
II.1.3) Type of contract
Services
II.1.4) Short description
The Creative Audio Visual Software Contractor(s) will be responsible for the production of the CAVS utilised in the Past Time gallery of the Museum of London New Museum Project.
The are 40 media exhibits that require Creative Audio Visual Software and the project team have determined that these are split into 4 “lots” in order to give the widest range of creative approaches. During Stage 1 of this procurement process, bidders could apply to pre-qualify for one or more lots and this is the scope of works that relates to:
•Lot 1 – Live Action and/or Animation
•Lot 2 – Digital interactives and Animated films
•Lot 3 – Live action films and new sound pieces
•Lot 4 – Creative film editing
Further details are made available later in this notice.
II.1.5) Estimated total value
Value excluding VAT:
660 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
London’s Story Films (live action and/or animation)
II.2.2) Additional CPV code(s)
72212190
92111250
92111310
II.2.3) Place of performance
NUTS code:
UKI31
Main site or place of performance:
Camden and City of London
II.2.4) Description of the procurement
This Lot is seeking a supplier to develop a series of five short films (live action and/or animation) that will each introduce a chapter of a chronological display, London’s Story, together adding up to a concise, visually striking history of London over 2,000 years. Further details are available within the Procurement Documents.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
100 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
20/02/2024
End:
20/11/2025
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
As stated in the Procurement Documents.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Additional documentation is available upon the receipt of a signed NDA. These details comprise of 'Part 2 - Design Information Pack' as indicated in the available Procurement Documents.
Lot No: 2
II.2.1) Title
Digital interactives and animated films
II.2.2) Additional CPV code(s)
48500000
48520000
37524100
48190000
II.2.3) Place of performance
NUTS code:
UKI31
Main site or place of performance:
Camden and City of London
II.2.4) Description of the procurement
This Lot is seeking expressions of interest for multimedia services including the development of a number of digital interactive exhibits and games, requiring both imaginative presentation of historical information and assets, and in some cases the development of new animations.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
245 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
20/02/2024
End:
20/11/2025
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
As described in the Procurement Documents
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Additional documentation is available upon the receipt of a signed NDA. These details comprise of 'Part 2 - Design Information Pack' as indicated in the available Procurement Documents.
Lot No: 3
II.2.1) Title
Live action films and new sound pieces
II.2.2) Additional CPV code(s)
32353000
48521000
92111250
92111310
II.2.3) Place of performance
NUTS code:
UKI31
Main site or place of performance:
Camden and City of London
II.2.4) Description of the procurement
This Lot is seeking expression of interest for a supplier to provide a number of new live action films and sound pieces, some aimed at bringing to life people, animals and objects from the past, others focused on capturing contemporary commentators, crafts and spaces.
Further details as to our requirements are available in the Procurement Documents
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
250 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
20/02/2024
End:
20/11/2025
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
Please see Procurement Documents
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Additional documentation is available upon the receipt of a signed NDA. These details comprise of 'Part 2 - Design Information Pack' as indicated in the available Procurement Documents.
Lot No: 4
II.2.1) Title
Creative film editing
II.2.2) Additional CPV code(s)
92111250
92111310
II.2.3) Place of performance
NUTS code:
UKI31
Main site or place of performance:
Camden and City of London
II.2.4) Description of the procurement
This lot seeks expressions of interest from suppliers to provide an immersive film reflecting 100 years of London nightlife and a film about post-war musicians and music makers. It also includes simpler edited pieces and subtitling of an artistic work about the Thames.
Further details as to our requirements may be found in the Procurement Documents.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
65 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
20/02/2024
End:
20/11/2025
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Additional documentation is available upon the receipt of a signed NDA. These details comprise of 'Part 2 - Design Information Pack' as indicated in the available Procurement Documents.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
25/08/2023
Local time: 00:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
03/11/2023
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
<a href="https://www.delta-esourcing.com/tenders/UK-UK-London:-Multimedia-software-development-services./DRH8S69WS5" target="_blank">https://www.delta-esourcing.com/tenders/UK-UK-London:-Multimedia-software-development-services./DRH8S69WS5</a>
To respond to this opportunity, please click here:
<a href="https://www.delta-esourcing.com/respond/DRH8S69WS5" target="_blank">https://www.delta-esourcing.com/respond/DRH8S69WS5</a>
GO Reference: GO-2023726-PRO-23497671
VI.4) Procedures for review
VI.4.1) Review body
Museum of London
London
EC2Y
UK
VI.5) Date of dispatch of this notice
26/07/2023