Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Winchester City Council
00609812
Winchester City Council
Colebrook Street, Winchester
SO23 9LJ
UK
E-mail: procurement@winchester.gov.uk
NUTS: UKJ36
Internet address(es)
Main address: https://www.winchester.gov.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/86482
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Cleaning Services Communal Areas
Reference number: WCC/Prop/005
II.1.2) Main CPV code
90911000
II.1.3) Type of contract
Services
II.1.4) Short description
Provision of cleaning services (including window cleaning) for the councils housing stock- communal areas only.
Winchester City Council is intending to procure a 3-year cleaning services contract commencing nominally during May 2023 (with the option to extend the contract to a maximum of 2 years).
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
957 180.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
90911100
II.2.3) Place of performance
NUTS code:
UKJ36
UKJ3
UK
Main site or place of performance:
Winchester and surrounding areas
II.2.4) Description of the procurement
The work consists of scheduled weekly, fortnightly and quarterly communal area and defined cleaning of 15 sheltered housing schemes, 3 extra care schemes, 71 general needs housing schemes and 7 temporary accommodation schemes owned by Winchester City Council (WCC). Scheduled window cleaning and occasional ad-hoc cleaning also form part of this requirement. The housing stock is expected to increase in size during the contract term and in particular during 2023 with an additional 73 flats in 2 blocks. The WCC district area is approximately 250 square miles the majority of the sites are in Winchester however a number of sites are in the rural market towns.
The sites consist of communal areas to various sheltered, extra care, general needs and temporary accommodation properties within the Winchester City Council District. All schemes vary in size, design, facilities and flooring type.
The Contractor shall supply all cleaning fluids, chemicals and detergents, etc and all equipment and tools. The quality of the materials supplied will be to the entire satisfaction of the contracting authority.
The Contractor shall supply all water for the execution of the works as site supplies cannot be guaranteed. Electricity supply is not available at every site.
There are currently no storage facilities available at any of the sites. Suppliers will need to have ISO 9001 certification or can demonstrate equivalence. WCC has undertaken to ensure its supplier pays no less than the "Living Wage".
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2022/S 000-036457
Section V: Award of contract
Contract No: 1
Title: Cleaning Services Communal Areas
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/06/2023
V.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
BlueFrog Cleaning Services Ltd
10247841
C1 Yeoman Gate, Yeoman Way, Worthing, West Sussex BN13 3QZ
Worthing
BN13 3QZ
UK
NUTS: UKJ3
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 957 180.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
London - High Court
Technology and Construction Court
London
EC4A 1NL
UK
Telephone: +44 2079477156
VI.4.2) Body responsible for mediation procedures
Service Lead – Legal Services Winchester City Council
City Offices, Colebrook Street
Winchester
SO23 9LJ
UK
Telephone: +44 1962840222
VI.4.4) Service from which information about the review procedure may be obtained
Service Lead – Legal Services Winchester City Council
City Offices, Colebrook Street
Winchester
SO23 9LJ
UK
VI.5) Date of dispatch of this notice
26/07/2023