Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Warwickshire Police
n/a
PO Box 4, Woodcote Drive, Leek Wootton
Warwickshire
CV35 7QB
UK
Contact person: Sally Brown
Telephone: +44 01926415000
E-mail: Sally.Brown@warwickshire.police.uk
NUTS: UKG13
Internet address(es)
Main address: https://www.warwickshire.police.uk/
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/86783
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=71235&B=BLUELIGHT
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=71235&B=BLUELIGHT
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Legal Services Framework
Reference number: WP23-0018
II.1.2) Main CPV code
79100000
II.1.3) Type of contract
Services
II.1.4) Short description
Warwickshire Police has a requirement to establish a framework agreement of suitably qualified providers of legal advisory services.
This shall operate as a framework agreement with multiple suppliers utilising both direct award and quote call off procedures where appropriate.
Provide legal advice, representation, legal drafting and support in respect of:
• Governance, Compliance & Collaboration Agreements
• Commercial Property & Estates
• Commercial Contracts Services & Procurement Law Services
• Employment & HR including Tribunals
The Supplier shall provide services on a call off basis 5 days a week, 52 weeks of the year.
This tender falls within the scope of the Light Touch Regime of the Public Contracts Regulations.
The contract shall be for an initial period of 3 years with an option to extend for up to a further 2 years.
II.1.5) Estimated total value
Value excluding VAT:
938 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79110000
79111000
79112000
79130000
79140000
II.2.3) Place of performance
NUTS code:
UKG13
II.2.4) Description of the procurement
Warwickshire Police has a requirement to establish a framework agreement of suitably qualified providers of legal advisory services.
This shall operate as a framework agreement with multiple suppliers utilising both direct award and quote call off procedures where appropriate. All suppliers shall be on an equal standing and for direct awards selected according to the nature of the legal advice required.
The intended scope of this procurement is a framework for use by Warwickshire Police, however as a contract option (to be confirmed by variation) the agreement may also be used by the Police & Crime Commissioner for Warwickshire.
Warwickshire Police has its own in-house Legal Services Team. The team handles a wide range of operational advice across the breadth of police activity, and litigation and advocacy in the Magistrates Court, Crown Court, County Court, High Court, Family Courts, and Inquests.
The in-house team manages all civil claims against the Force and all insurance matters, the team also deals with all police misconduct cases and some ad hoc HR matters where they overlap. Additionally, the in-house team advise on collaboration arrangements and wider multi-agency working arrangements including MoUs and data sharing.
We currently have separate arrangements for other areas of work required by the Force where we outsource work in the following areas:
• HR/employment law advice and all Employment Tribunal claims
• All Property and Estates work
• Commercial contracts and advice
• Some advice on wider governance arrangements
This tender falls within the scope of the Light Touch Regime of the Public Contracts Regulations.
The contract shall be for an initial period of 3 years with an option to extend for up to a further 2 years.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
938 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
The Supplier and its practising solicitors must comply with the requirement for certification, registration/recognition by the Solicitors Regulation Authority (SRA) or be an authorised non-SRA Provider (regulated by another approved regulator).
All practising solicitors must hold a current practising certificate issued by the SRA and comply with the rules of professional conduct set down by the SRA (including the Solicitors’ Code of Conduct 2011, as updated and published on the SRA website).
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 12
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
19/09/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
19/09/2023
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
Office of the Police & Crime Commissioner for Warwickshire
3 Northgate Street
Warwick
CV34 4SP
UK
E-mail: OPCC@warwickshire.police.uk
VI.5) Date of dispatch of this notice
27/07/2023