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Summary

OCID:: ocds-h6vhtk-03eaef
Published by:: capitalEsourcing
Authority ID:: AA25262
Publication date:: 28 July 2023
Deadline date:: -
Notice type:: Prior Information Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

The current system, which comprises hardware (card readers, receiver/transmitter boards, PC/laptops, hard drives, etc), software and the access cards themselves is now at end of life, and while it currently functions reliably, parts and cards are no longer manufactured. and replacement items are either unavailable or extremely scarce.

We require a contractor to propose a replacement solution which works around existing equipment and hardware, and we require them to install and maintain the solution for a period of time after installation.

Installation will be on a site-by-site basis. The contract would also cover maintenance after installation for a period of 3 years +1 +1. Therefore, there is a total contract period of over five ½ years including extensions.

It is possible that there may be additional site locations that will be required.

A critical aspect of the contract is software implementation and support and integration with the client’s existing ICT architecture and infosec requirements. An appropriate level of security is being specified and the requirements of the contract in this regard will be clarified in due course.

The contract value is estimated £600,000 - £700,000 including VAT).

GOVPASS membership / accreditation

Accreditation to ISO 9001

Certification to Cyber Essentials Plus

Registration with an Inspectorate e.g., SSAIB or NSI and Gold status or equivalent level accreditation for Access Control Systems

The operating system to be approved to CPNI CAPSS requirements.

Full notice text

Prior information notice

This notice is for prior information only

Section I: Contracting authority

I.1) Name and addresses

capitalEsourcing

16th Floor, 64 Victoria Street

London

SW1E 6QP

E-mail: Tenders@westminster.gov.uk

NUTS: UK

Internet address(es)

Main address: www.capitalesourcing.com

I.3) Communication

Additional information can be obtained from the abovementioned address

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Access Control

II.1.2) Main CPV code

45300000

II.1.3) Type of contract

Works

II.1.4) Short description

Westminster City Council (WCC) are looking to procure a contract for the replacement of an Access Control system (including cards) for 18 Operational sites. WCC currently has an outdated Cotag proximity tag automatic access control system (AACS) in place. It is intended to replace this with a version of the latest high security AACS system (Gov Pass Light).

It is intended to use, wherever possible, the existing cables and equipment locations as this Contract will be on the basis of a like-for-like upgrade of the AACS.

II.1.5) Estimated total value

Value excluding VAT: 550 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

35121300

II.2.3) Place of performance

NUTS code:

UKI

II.2.4) Description of the procurement

It is possible that there may be additional site locations that will be required.

The contract value is estimated £600,000 - £700,000 including VAT).

GOVPASS membership / accreditation

Accreditation to ISO 9001

Certification to Cyber Essentials Plus

Registration with an Inspectorate e.g., SSAIB or NSI and Gold status or equivalent level accreditation for Access Control Systems

The operating system to be approved to CPNI CAPSS requirements.

II.2.14) Additional information

In order to give potential bidders, the chance to see a typical installation, ask pertinent questions to the client and consultants, we are encouraging contractors who are interested in this work to attend an open house at the council’s Lisson Grove site. The date is to be 10th August 2023 between 11AM an 3PM.

Address:

215 Lisson Grove (corner of Lisson Grove and Frampton Street)

London

NW8 8LW

II.3) Estimated date of publication of contract notice:

30/10/2023

Section IV: Procedure

IV.1) Description

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

Section VI: Complementary information

VI.5) Date of dispatch of this notice

27/07/2023

Coding

Commodity categories

ID	Title	Parent category
45300000	Building installation work	Construction work
35121300	Security fittings	Security equipment

Delivery locations

ID	Description
100	UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: Tenders@westminster.gov.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.