Northern Ireland Housing Executive

2 Adelaide Street

Belfast

BT2 8BP

UK

Contact person: corporateprocurementnihe.gov.uk

E-mail: corporateprocurement@nihe.gov.uk

NUTS: UK

Internet address(es)

Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

II.1.1) Title

II.1.2) Main CPV code

45331100

II.1.3) Type of contract

Works

II.1.4) Short description

Further to Prior Information Notice 2023/S 000-009207 whereby the Contracting Authority sought responses to an RFI, we are currently finalising documentation to issue to tender (currently aiming week commencing 31st July 2023). Please note details of the results of the RFI and the Contracting Authority response are found on our website: The Housing Executive - Doing business with the Housing Executive (nihe.gov.uk)

The Northern Ireland Housing Executive is a landlord providing over 85,000 social homes for rent across Northern Ireland and is responsible for the maintenance, repair, servicing, replacement of boilers and heating systems within its properties to meet its obligations as a landlord where the Contracting Authority requires work to be undertaken across all three regions.

The scope of the requirement will be Periodic Servicing and Inspections and Routine and Comprehensive Responsive Maintenance as well as renewal of whole house Heating Installation or Boiler. Note it is anticipated that Low Carbon Technologies will be introduced during the term of the proposed contract.

The heating installation and maintenance service programme has a key role in the delivery of the corporate plan’s vision, ‘everyone is able to live in an affordable, sustainable and decent home, appropriate to their needs, in a safe and climate-resilient place,’ and corporate sustainable development strategy aim for the built environment, ‘reduce energy demand, principally through a fabric first approach to reduce fuel poverty and deliver net zero heating in order to reduce carbon emissions in line with the national target of Net Zero.

NIHE intends to advertise a competition to source suitable Economic Operators to support NIHE in providing this statutory service on eTendersNI in summer 2023 with a contract start date of 1st May 2024. It is anticipated that the initial contract will be for a period of 3 years with the option to extend for a further period of up to 4 years (potential total period of 7 years) however this is subject to change at the Contracting Authorities discretion.

The proposed areas to be covered by the contract and current estimated annual values are as follows (please note the pre-tender estimated values will be detailed in the Tender documents):

Lot 1 – Belfast (North / West Belfast) - GBP10.5million

Lot 2 – South (Mid Ulster / South Area / South West Area) – GBP12.5million

Lot 3 – North (Causeway Area/ West Area) – GBP13million

Lot 4 – Belfast (South and East Belfast / Lisburn and Castlereagh) – GBP10million

Lot 5 – North (South Antrim / East Area) – GBP11.7million

Lot 6 – South (North Down Ards / South Down) – GBP10.1million

The actual value for each Lot shall be subject to change in line with the Contracting Authorities requirements. The Tender will be advertised using the Open Procedure. Each lot will be awarded to the most economically advantageous tender with the award criteria 60 percent Price and 40 percent Quality (which assessment on social value of a minimum 10 percent). The successful Economic Operators will be required to provide a minimum of 50 percent of the Social Value points from paid employment opportunities, including a minimum of 3 directly employed trade apprentices per year of the contract.

Economic Operators are asked to note that the deadline for requesting clarifications will be set at 14 days from the tender submission deadline.

All information contained within this PIN such as, the above tender strategy, indicative date of publication of the contract notice, and scope of works is subject to change at the Contracting Authorities absolute discretion.

II.1.5) Estimated total value

Value excluding VAT: 603 868 668.00  GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

It is envisaged that Economic Operator will be restricted to tendering for 4 lots, with a further restriction that they can only be awarded a single lot, unless the award sequence is re-opened again.

Lot No: Lot 1 – Belfast (North / West Belfast)

Lot No: Lot 2 – South (Mid Ulster / South Area / South West Area)

Lot No: Lot 3 – North (Causeway Area/ West Area)

Lot No: Lot 4 – Belfast (South and East Belfast / Lisburn and Castlereagh)

Lot No: Lot 5 – North (South Antrim / East Area)

Lot No: Lot 6 – South (North Down Ards / South Down)

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes