Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Radius Housing
Holywood
UK
Contact person: Eamonn McDonnell
E-mail: procurement@radiushousing.org
NUTS: UKN
Internet address(es)
Main address: www.radiushousing.org
I.1) Name and addresses
Radius Homes Limited
Holywood
UK
E-mail: procurement@radiushousing.org
NUTS: UKN
Internet address(es)
Main address: www.radiushousing.org
I.1) Name and addresses
Tealstone Developments Ltd
Holywood
UK
E-mail: procurement@radiushousing.org
NUTS: UKN
Internet address(es)
Main address: www.radiushousing.org
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://e-sourcingni.bravosolution.co.uk/esop/guest/go/opportunity/detail?opportunityId=56734
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://e-sourcingni.bravosolution.co.uk/esop/guest/go/opportunity/detail?opportunityId=56734
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://e-sourcingni.bravosolution.co.uk/esop/guest/go/opportunity/detail?opportunityId=56734
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Contract for Estate Services and Landscape Maintenance
Reference number: RAD/085
II.1.2) Main CPV code
77314000
II.1.3) Type of contract
Services
II.1.4) Short description
The Client intends to enter into a Contract with the successful Tenderer (the “Service Provider”) for the periodic and routine grounds maintenance (including horticultural and tree works) communal building and window cleaning and estate services to its Properties to meet its repairing and maintenance obligations as a landlord.
Grounds Maintenance:
• Grass Cutting
• Litter and leaf picking of grassed and planted areas
• Maintenance of planted areas
• Hedge cutting
• Horticultural works
• Maintenance of OAP, Customer and Void Property gardens
• Maintenance of trees
• Tree surgery
• Clearance of open culverts, ditches etc
• Snow clearance and/or gritting
Cleaning Services to Hard Landscape and Associated Buildings:
• Litter picking and weeding
• Cleaning and clearance
• Bin and Refuse Stores
• Quarterly power washing Bins and Bin Stores
• Playgrounds and play equipment
• Annual power washing to hard landscaping - General Needs Dwellings
• Maintenance of hard landscaping
Miscellaneous Works
• Pick up loose rubbish, place all overspills in the bins. Pull out all bins, sweep out, wash down, and disinfect and deodorise the bin room(s).
• Deep pressure clean bin room(s), including bins.
• Report any bulky items left in or around the bins stores and bin areas.
• Report any pest/vermin infestation to the Client.
• All abandoned vehicles to be reported to the Client with details of make, model, registration number, vehicle excise duty, colour and precise location.
Undertaking Tree Surveys when instructed.
Liaison with local authorities in connection with Trees having Tree Preservation Orders
II.1.5) Estimated total value
Value excluding VAT:
7 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
77310000
77312000
77314100
77340000
II.2.3) Place of performance
NUTS code:
UKN
Main site or place of performance:
Northern Ireland
II.2.4) Description of the procurement
The Client intends to enter into a Contract with the successful Tenderer (the “Service Provider”) for the periodic and routine grounds maintenance (including horticultural and tree works) communal building and window cleaning and estate services to its Properties to meet its repairing and maintenance obligations as a landlord.
Grounds Maintenance:
• Grass Cutting
• Litter and leaf picking of grassed and planted areas
• Maintenance of planted areas
• Hedge cutting
• Horticultural works
• Maintenance of OAP, Customer and Void Property gardens
• Maintenance of trees
• Tree surgery
• Clearance of open culverts, ditches etc
• Snow clearance and/or gritting
Cleaning Services to Hard Landscape and Associated Buildings:
• Litter picking and weeding
• Cleaning and clearance
• Bin and Refuse Stores
• Quarterly power washing Bins and Bin Stores
• Playgrounds and play equipment
• Annual power washing to hard landscaping - General Needs Dwellings
• Maintenance of hard landscaping
Miscellaneous Works
• Pick up loose rubbish, place all overspills in the bins. Pull out all bins, sweep out, wash down, and disinfect and deodorise the bin room(s).
• Deep pressure clean bin room(s), including bins.
• Report any bulky items left in or around the bins stores and bin areas.
• Report any pest/vermin infestation to the Client.
• All abandoned vehicles to be reported to the Client with details of make, model, registration number, vehicle excise duty, colour and precise location.
Undertaking Tree Surveys when instructed.
Liaison with local authorities in connection with Trees having Tree Preservation Orders
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
7 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 108
This contract is subject to renewal: Yes
Description of renewals:
(3+2+2+2)
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
31/08/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
31/08/2023
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
Chichester Street
Belfast
BT1 3JF
UK
VI.5) Date of dispatch of this notice
28/07/2023