Contract notice
Section I: Contracting
authority
I.1) Name and addresses
GOVERNMENT PROPERTY AGENCY
23 Stephenson Street
BIRMINGHAM
B24BH
UK
Contact person: Naomi Clarke
Telephone: +44 7707147361
E-mail: naomi.clarke@gpa.gov.uk
NUTS: UKG31
Internet address(es)
Main address: https://www.gov.uk/government/organisations/government-property-agency
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.contractsfinder.service.gov.uk/Notice/63bbf648-806b-4e71-b2f6-3dccd79bbdf4
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
C1000862 GovPrint Cloud
Reference number: C1000862
II.1.2) Main CPV code
72212772
II.1.3) Type of contract
Services
II.1.4) Short description
The Authority is looking for a supplier to deliver GovPrint Cloud, a shared cloud print management service for its future Authority hubs, other Authority locations and non Authority locations. This approach enables the Authority to have a single cloud solution that devices from multiple print suppliers connect to, to support interoperability between devices from multiple suppliers.
The GovPrint Cloud service will be procured via a two stage Restricted Procedure Competition. The contract is for an initial term of 3 years and six extension options of 1 year each (3+1+1+1+1+1+1), for a maximum contract length of 9 years and a maximum contract value of £9.75m.
To enable GovPrint to scale across the Civil Servant office estate, the GPA are intending to procure GovPrint in two parts:
Devices and Associated Services - Procured via upcoming Crown Commercial Service (CCS) Framework RM6174 GovPrint Specific Lot (see PIN 2023/S 000-033968)
Cloud Software as a Service (SaaS) - procured via GPA that this Opportunity Notice is for.
The first stage of the procurement will require respond to the SQ letter attached. Following your review of the SQ Letter, you are invited to submit a response answering all the questions in Appendix 1 of the SQ Letter ("SQ Response") by 12 noon (London time) on 31st July 2024 (the "Submission Deadline").
We will commence our assessment of the SQ Responses submitted by the Submission Deadline only once the Submission Deadline has passed. We will assess your SQ Response in accordance with the selection criteria set out in Appendix 2 of the SQ letter.
The documents available at this stage attached are the following: Attachment 1_GovPrint Cloud SQ letter, Attachment 2_GovPrint Cloud SQ for completion, Attachment 3_Statement of Requirements, Attachment 4_FVRA Tool, Attachment 5_Award Form and Contract Schedules. If you are successful at this stage you will be invited to tender for the Project where you will receive the ITT and Price Schedule.
Procurement Timeline
An updated indicative timeline of the GovPrint Cloud Procurement is below:
PIN Publication 8th May 2024
Market Engagement Webinar - 21st May 2024
Selection Questionnaire Published - 1st July 2024
Selection Questionnaire Responses Due - 31st July 2024
Responses evaluation and successful Suppliers Invited to Tender (ITT) - 12th August 2024
ITT responses Due - 16th September 2024
Preferred Supplier selected and Standstill Begins - September 2024
Contract Award - October 2024
II.1.5) Estimated total value
Value excluding VAT:
9 750 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
30100000
48000000
72212311
72212781
72212782
72220000
72512000
79800000
79999100
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The Authority is looking for a supplier to deliver GovPrint Cloud, a shared cloud print management service for its future Authority hubs, other Authority locations and non Authority locations. This approach enables the Authority to have a single cloud solution that devices from multiple print suppliers connect to, to support interoperability between devices from multiple suppliers.
The GovPrint Cloud service will be procured via a two stage Restricted Procedure Competition. The contract is for an initial term of 3 years and six extension options of 1 year each (3+1+1+1+1+1+1), for a maximum contract length of 9 years and a maximum contract value of £9.75m.
To enable GovPrint to scale across the Civil Servant office estate, the GPA are intending to procure GovPrint in two parts:
Devices and Associated Services - Procured via upcoming Crown Commercial Service (CCS) Framework RM6174 GovPrint Specific Lot (see PIN 2023/S 000-033968)
Cloud Software as a Service (SaaS) - procured via GPA that this Opportunity Notice is for.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/11/2024
End:
31/10/2027
This contract is subject to renewal: Yes
Description of renewals:
The contract is for an initial term of 3 years and six extension options of 1 year each (3+1+1+1+1+1+1).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-014734
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
31/07/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Government Property Agency
Birmingham
UK
VI.5) Date of dispatch of this notice
01/07/2024