Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The Royal Borough of Windsor and Maidenhead Council
Town Hall,St Ives Road
MAIDENHEAD
SL61RF
UK
Contact person: Joey Stanford
E-mail: Joey.Stanford@RBWM.gov.uk
NUTS: UKJ11
Internet address(es)
Main address: https://www.rbwm.gov.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://public.bravosolution.co.uk/web/login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://public.bravosolution.co.uk/web/login
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Recreation, culture and religion
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
RBWM - Leisure Operating Services
II.1.2) Main CPV code
92610000
II.1.3) Type of contract
Services
II.1.4) Short description
The Authority is looking to procure a leisure management services operator across six sites within the Royal Borough of Windsor & Maidenhead:
- Windsor Leisure Centre (Stovell Road, Windsor)
- Braywick Leisure Centre (Braywick Road, Maidenhead)
- Cox Green Leisure Centre (Highfield Lane, Maidenhead)
- Furze Platt Leisure Centre (Furze Platt Road, Maidenhead)
- Charters Leisure Centre (Charters Road, Sunningdale, Ascot)
- Dedworth Community Leisure Centre (Smiths Lane, Windsor)
The operator will manage the centres and be entitled to the income yielded. The operator will then forward management fees to the Authority. The Authority anticipates a contract commencement date of 01/04/2025 with an initial term of fifteen years (with a five year extension).
Interested candidates should first submit a selection questionnaire, closing date 31/07/2024. The Authority then reserves the right to invite the three highest scoring candidates to substantive tender stage.
The documents are available (and must be submitted) on the Public Sector Procurement Portal (https://public.bravosolution.co.uk/) where the ITT is hosted.
II.1.5) Estimated total value
Value excluding VAT:
20 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ11
Main site or place of performance:
Various centres across The Royal Borough of Windsor & Maidenhead
II.2.4) Description of the procurement
The Authority is looking to procure a leisure management services operator across six sites within the Royal Borough of Windsor & Maidenhead:
- Windsor Leisure Centre (Stovell Road, Windsor)
- Braywick Leisure Centre (Braywick Road, Maidenhead)
- Cox Green Leisure Centre (Highfield Lane, Maidenhead)
- Furze Platt Leisure Centre (Furze Platt Road, Maidenhead)
- Charters Leisure Centre (Charters Road, Sunningdale, Ascot)
- Dedworth Community Leisure Centre (Smiths Lane, Windsor)
The operator will manage the centres and be entitled to the income yielded. The operator will then forward management fees to the Authority. The Authority anticipates a contract commencement date of 01/04/2025 with an initial term of fifteen years (with a five year extension). Interested candidates should first submit a selection questionnaire, closing date 31/07/2024. The Authority then reserves the right to invite the three highest scoring candidates to substantive tender stage. The documents are available (and must be submitted) on the Public Sector Procurement Portal (https://public.bravosolution.co.uk/) where the ITT is hosted.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 180
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Authority has an option to extend the agreement for up to five years following the fifteen-year initial term.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-016748
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
31/07/2024
Local time: 13:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
14/08/2024
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Royal Borough of Windsor & Maidenhead
Maidenhead
UK
VI.5) Date of dispatch of this notice
02/07/2024