Contract notice
Section I: Contracting
authority
I.1) Name and addresses
South Lanarkshire College
College Way, Scottish Enterprise Technology Park,, East Kilbride
Glasgow
G75 0NE
UK
Contact person: Chris Harper
E-mail: procurement@slc.ac.uk
Fax: +44 1355807781
NUTS: UKM95
Internet address(es)
Main address: http://www.south-lanarkshire-college.ac.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00469
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Access Control and Associated Maintenance Services for Fire, Security Alarms and CCTV
Reference number: 2023/24
II.1.2) Main CPV code
50324100
II.1.3) Type of contract
Services
II.1.4) Short description
South Lanarkshire College is seeking a single contractor to Supply and Install a new Access Control System which includes the ongoing maintenance of the system. and maintenance of existing Fire alarm system, Intruder Alarm system, CCTV system and associated Services.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
42961100
50610000
50711000
31625000
II.2.3) Place of performance
NUTS code:
UKM95
Main site or place of performance:
South Lanarkshire College
College Way
Scottish Enterprise Technology Park
EAST KILBRIDE
G75 0NE
II.2.4) Description of the procurement
The Authority is seeking a single contractor to Supply and Install a new Access Control System which includes the ongoing maintenance of the system. and maintenance of existing Fire alarm system, Intruder Alarm system, CCTV system and associated Services.
II.2.5) Award criteria
Criteria below:
Quality criterion: Product Solution part A
/ Weighting: 10
Quality criterion: Product Solution part B
/ Weighting: 5
Quality criterion: Presentation demonstration of Access Control
/ Weighting: 10
Quality criterion: PPM and Reactive
/ Weighting: 10
Quality criterion: Implementation and Management Approach
/ Weighting: 5
Quality criterion: Key Personnel
/ Weighting: 8
Quality criterion: Responsible Procurement - Health & Safety
/ Weighting: 2
Quality criterion: Responsible Procurement - Community Benefits
/ Weighting: 2
Quality criterion: Responsible Procurement - Fair Work Practices
/ Weighting: 2
Quality criterion: Responsible Procurement - Climate Change
/ Weighting: 2
Quality criterion: Responsible Procurement - Cyber Security Risks/ GDPR Risks
/ Weighting: 2
Quality criterion: Phase Out & Exit Strategy
/ Weighting: 2
Cost criterion: PPM Pricing
/ Weighting: 8
Cost criterion: Reactive Pricing
/ Weighting: 12
Cost criterion: Product Purchase Price and Associated Maintenance
/ Weighting: 20
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
2x12 month option extensions
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The Contractor must be accredited/ registered to, and all work carried out in compliance with the appropriate accreditation organisations/ bodies.
- National Security Inspectorate (NSI) or Security Systems and Alarms Inspection Board (SSAIB) Accreditation.
- SELECT Accreditation.
- Manufacturer Accreditation of tenderers recommended Access Control system.
- Cyber Essential Plus or equivalent.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Please complete “Insurance Requirements” in the Qualification Questionnaire in PCS-Tender.
It is a requirement that all Tenderers must have or commit to have the required insurance levels at commencement of the Agreement as indicated below and in PCS-T.
Question 4B.5.1b Employers Liability – GBP 5,000,000
Question 4B.5.2 Public and Product Liability – GBP 5,000,000
A copy of the Insurance Certificate or Brokers Letter must be provided prior to award to demonstrate that the Insurance requirements can be met.
Please confirm on PCS-T that you can meet this requirement and this information shall be provided when requested, prior to award.
All Insurance requirements are minimum standards and are mandatory. A fail will result in elimination of the procurement exercise.
Pass = The Tenderer has the relevant Insurance in place with evidence of an Insurance Certificate or the Tenderer has committed to obtaining the required insurance with evidence of a brokers letter.
Fail = The Tenderer does not have the relevant insurance requirements in place and cannot commit to obtaining the relevant insurance OR the Tenderer has stated they have the relevant insurance in place or can obtain it but is unable to provide evidence to demonstrate this.
Economic and Financial Standing – Financial Accounts
Please complete Economic and Financial Standing in the Qualification Questionnaire in PCS-Tender.
Question 4B.6. Please complete the questions on financial accounts and supporting information on the SPD. The Successful Tenderer will be required to provide two years of audited accounts or equivalent prior to award to the Agreement. Alternatively, if you are unable to provide the required accounting information – e.g. a new business without the required accounts, please provide a banker’s letter demonstrating their willingness to support your organisation over the term of the Contract.
Please confirm on PCS-T that you can meet this requirement and this information shall be provided when requested, prior to award.
Question 4B.6. This information will be used to assess the Tenderer’s economic and financial standing and is deemed a minimum standard and is mandatory. A fail will result in elimination from the procurement exercise.
Pass = The Tenderer has provided all financial accounts or banker’s letter and supporting information requirements outlined in PCS-Tender and has demonstrated satisfactory economic and financial standing.
Fail = The Tenderer has not provided the required financial accounts and supporting information or has provided the information but has not demonstrated satisfactory economic and financial standing.
Please complete “Economic and Financial Standing – Consortia” if the Tenderer is bidding as part of a consortia arrangement. Financial accounts and supporting information is required for each consortia member. This information is mandatory if you are bidding as a consortia. If the Tenderer is not bidding as part of a consortia, then please disregard this question.
Minimum level(s) of standards required:
It is a requirement that all Tenderers must have or commit to have the required insurance levels at commencement of the Agreement as indicated below and in PCS-T.
Question 4B.5.1b Employers Liability – GBP 5,000,000
Question 4B.5.2 Public and Product Liability – GBP 5,000,000
A copy of the Insurance Certificate or Brokers Letter must be provided prior to award to demonstrate that the Insurance requirements can be met.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Technical or Professional Ability – Use of Sub-Contractors
Please complete Technical or Professional Ability question in the Qualification Questionnaire in PCS-Tender.
This question is for information only however it is mandatory that you provide a response.
Question 4C.10
Please provide details of the proportion (i.e., percentage) of the contract that you intend to sub-contract.
Tenderers are required to confirm whether they intend to sub-contract or not and, if so, for what proportion of the contract.
This information must be provided on PCS-T with your tender submission as an attachment.
Pass = Tenderer has confirmed whether it intends to subcontract or not and if so, details of proportion of contract sub-contracted are provided.
Fail = Tenderer has failed to answer the question.
Please note all questions relating to the Qualification Questionnaire are minimum standards and are mandatory. A fail will result in elimination from the procurement exercise.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
South Lanarkshire College Terms and Conditions will apply.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
02/08/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
02/08/2024
Local time: 12:00
Place:
South Lanarkshire College
College Way
Scottish Enterprise Technology Park
East Kilbride
G75 0NE
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Tenderers must submit the following forms with their tender submission:
Appendices A - Form of Tender
Appendices B - Freedom of Information
Appendices C - Authority's Terms and Conditions
Appendices D - Sustain Supply Chain Code of Conduct
Appendices E - Pricing Schedule
Appendices F - Declaration of Non-Involvement in Serious Organised Crime
Appendices G - Declaration of Non-Involvement in Human Trafficking & Labour Exploitation
Appendices H - SCM RP: Section 1
Appendices I - Access Control System Specification Compliance Grid
A site visit will take place week commencing 01.07.2024, visits should be arranged via PCS-T portal.
APUC Ltd is facilitating the tender process on behalf of the College.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 26985. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
(SC Ref:769650)
VI.4) Procedures for review
VI.4.1) Review body
Hamilton Sheriff Court
4 Beckford Street
Hamilton
ML3 0BT
UK
Telephone: +44 1698282957
Internet address(es)
URL: http://www.scotcourts.gov.uk/the-courts/court-locations/hamilton-sheriff-court
VI.5) Date of dispatch of this notice
03/07/2024