Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Avon Fire and Rescue Service
BS20 8JJ
Portishead
BS20 8JJ
UK
E-mail: harrison.rex@avonfire.gov.uk
NUTS: UKK1
Internet address(es)
Main address: https://www.avonfire.gov.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://sell2.in-tend.co.uk/blpd/home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Part Managed Payroll Service and System
Reference number: AFRS05-2024-10
II.1.2) Main CPV code
79211110
II.1.3) Type of contract
Services
II.1.4) Short description
Avon Fire Authority has identified a need for the provision of payroll services and a system to Avon Fire and Rescue Services, for a period of three years, with the option to extend for a further two years, from 1st April 2025. The successful contractor must provide an appropriate payroll and expenses system, as well as the associated services to ensure all employees are paid accurately and on time. The contractors payroll system must be capable of providing the financial payroll data in a format that can be securely uploaded to AFRS Financial System.
II.1.5) Estimated total value
Value excluding VAT:
500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79211110
79631000
II.2.3) Place of performance
NUTS code:
UKK1
Main site or place of performance:
II.2.4) Description of the procurement
Avon Fire Authority has identified a need for the provision of payroll services and a system to Avon Fire and Rescue Services, for a period of three years, with the option to extend for a further two years, from 1st April 2025. The successful contractor must provide an appropriate payroll and expenses system, as well as the associated services to ensure all employees are paid accurately and on time. The contractors payroll system must be capable of providing the financial payroll data in a format that can be securely uploaded to AF&RS Financial System.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
AF&RS’ Mid-Tier Core Terms and Conditions Appendix A will form the basis of the agreement. By submitting a Tender, the Bidders are agreeing to be bound by the terms of this ITT without further negotiation or amendment. The supplier must be able to meet all the requirements within the specification.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-018707
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
05/08/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
05/08/2024
Local time: 12:00
Place:
InTend Portal
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Avon Fire and Rescue Service
Portishead
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The procurement will be reviewed throughout the duration of the contract.
VI.5) Date of dispatch of this notice
05/07/2024