Contract notice
Section I: Contracting
authority
I.1) Name and addresses
H M Revenue & Customs
100 PARLIAMENT STREET
LONDON
SW1A2BQ
UK
E-mail: ben.leath@hmrc.gov.uk
NUTS: UK
Internet address(es)
Main address: https://www.gov.uk/government/organisations/hm-revenue-customs
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
http://proposals.seller.ariba.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://proposals.seller.ariba.com
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
http://proposals.seller.ariba.com
I.4) Type of the contracting authority
Other: Commissioners for HM Revenue & Customs
I.5) Main activity
Other: Direct and Indirect Tax Collection
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
MET Accutrace Fuel Analysers
Reference number: SR19062445772
II.1.2) Main CPV code
38432000
II.1.3) Type of contract
Supplies
II.1.4) Short description
HMRC is responsible for the administration and collection of over £780 billion of revenue every year. One of the key sources of revenue collection for which the organisation is responsible is duty on road fuels, which in 2022 exceeded £24 billion.
HMRC Oils Policy is designed to reduce the level of fraud in the fuels sector by focusing on large-scale criminal and commercial misuse by combining law enforcement action with more control of the sale and distribution of rebated fuels.
This policy is enforced in part by 8 Mobile Enforcement Units (METs) located throughout the UK. These teams are responsible for detecting and deterring oils fraud by, for example, testing the fuel in road vehicles, fuel retail stations and stock tanks.
To test fuel MET use, HMRC has converted vans into laboratory workspaces. These workspaces contain fuel testing equipment ranging from simple chemical reactive tests to Gas Chromatography.
In January 2024 an additional marker was added to rebated fuel. This marker is known under its trade name as Accutrace Plus.
To support HMRC's analysis HMRC capabilities, we are looking for a supplier who can provide an analysis product which can be deployed in a mobile setting (i.e. in the back of a van) and detect and if possible quantify :
• butoxy benzene (butyl phenyl ether) in fuels (primarily diesel and kerosene) marked at a minimum concentration of 9.5 milligram per litre (Accutrace Plus).
A system which can also detect Accutrace S10 (details below) preferably in the same test would be desireable.
• ((3-(sec-butyl)-4-(decyloxy)phenyl)methanetriyl)tribenzene in fuels (primarily diesel and kerosene) marked at a minimum concentration of 2.5 milligram per litre (Accutrace S10).
Duration 3 Years + 2
As part of the evaluation process, it will be necessary to carry out tests on a working version of the analyser to provide assurance of its ability to meet HMRC's performance standards in a mobile setting. Therefore, although a phased approach to the introduction of the analysers may be agreed between the Authority and the successful bidder post award, bidders will need to be able to provide a working example for testing during the evaluation period.
Interested suppliers should note that they will be required to provide a mobile testing unit and all required supporting equipment to HMRC, Carne House, Belfast for testing late August 2024 (according to current tender timescales which may change).
Testing of this unit will form part of the evaluation that will inform the tender award alongside an additional written proposal, cost model and social value response.
The procurement event will go live on 10th July 2024 and close on 14th August 2024.
Please see the Additional Information section for details of how to access the event.
II.1.5) Estimated total value
Value excluding VAT:
1 680 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
38430000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
His Majesty's Revenue and Customs (HMRC) is competing via the Open Procedure with the intention to appoint a single provider for the provision of mobile fuel analysers which can be deployed in a mobile setting.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 680 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
There is an option to extend the contract by a further 2 years, exercisable by HMRC only.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
There is an option to extend the contract by a further 2 years, exercisable by HMRC only.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-014596
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
14/08/2024
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 8 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
14/08/2024
Local time: 15:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
This requirement will be met by an eSourcing RFP using HMRC SAP Ariba. Please ensure your are registered with HMRC SAP Ariba to gain access to the RfP documentation which will contain full details.
If you are not already registered, the registration link http://hmrc.sourcing-eu.ariba.com/ad/selfRegistration
As part of the registration process you will receive an email confirming 'the registration process is now complete'and provding you with you 'organisations account ID number'.
If an email response from HMRC is not received within one working day of your request, please email sap.ariba@hmrc.gov.uk (after first checking your spam in-box confirming when your registration request was first made.
This team can also advise if there is an existing HMRC SAP Ariba account already created for your organisation. As policy, we do not allow for the same supplier to hold multiple Accounts
Once you have obtained your account ID (AN) number, please email ben.leath@hmrc.go.uk and gareth.edwards3@hmrc.gov.uk and copy in e.procurement@hmrc.gov.uk with your account ID number and the main email linked to your account, you will then receive an email confirming access.
Further information about HMRC's procurement tool SAP Ariba, Suppliers Guide and general information is available on the HMRC website: www.gov.uk/government/organisations/hm-revenue-customs/about/procurement.
VI.4) Procedures for review
VI.4.1) Review body
HM Revenue and Customs
Salford
UK
VI.5) Date of dispatch of this notice
09/07/2024