Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Department for Levelling Up, Housing and Communities
Fry Building
2 Marsham Street, London
SW1P 4DF
UK
E-mail: SGB-Proc@communities.gov.uk
NUTS: UK
Internet address(es)
Main address: https://www.gov.uk/government/organisations/department-for-levelling-up-housing-and-communities
Address of the buyer profile: https://www.gov.uk/government/organisations/department-for-levelling-up-housing-and-communities
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://atamis-5407.my.site.com/ProSpend__eSourcing_Community_Registration?locale=uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://atamis-5407.my.site.com/login
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://atamis-5407.my.site.com/login
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Grenfell Tower Memorial Commission - International design team selection process (Appointment of multi-disciplinary design team)
II.1.2) Main CPV code
71530000
II.1.3) Type of contract
Services
II.1.4) Short description
The Ministry of Housing, Communities and Local Government (MHCLG) (the “Authority”) has commenced the procurement activity on behalf of the Grenfell Tower Memorial Commission (The Commission) with the RIBA acting as authorised agents (RIBA) to appoint an International Multi-Disciplinary Design team (MDDT) to support the Commission in their commitment to deliver a fitting memorial (the “Project”). The Authority is using the Competitive Procedure with Negotiation (CPN) to support the selection of the design team.
II.1.5) Estimated total value
Value excluding VAT:
6 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
71240000
71311000
92312250
71410000
92312000
71240000
71250000
71324000
71312000
71400000
71420000
92312230
92312200
II.2.3) Place of performance
NUTS code:
UKI
II.2.4) Description of the procurement
The publication of this notice formally launches the process to find and appoint a specialist, considerate and community-focused memorial design team. We are inviting expressions of interest in the procurement of a consultant(s) and other specialists who will make up an appropriately skilled multi-disciplinary design team (MDDT) to develop the memorial concept design in collaboration with the Grenfell community, to support the concept design phase of the memorial through to its delivery and construction. <br/> <br/>The Authority is seeking Applicants to submit expressions of interest to participate in its tender process, being conducted in accordance with the Competitive Procedure with Negotiation (CPN) of the Public Contracts Regulations 2015 (as amended).<br/> <br/>This is a two-phase procurement. Phase 1 invites design teams wishing to prepare a carefully-considered submission that describes their motivation for participating, their ability to work in partnership with the Grenfell community, delivery and completion of project examples and overall experience and balance of the design team. Following shortlisting of submitted phase 1 responses, phase 2 will invite up to five shortlisted teams to refine their preliminary designs using insights from the Grenfell community. Teams will visualise elements of their proposals that are relevant with or without a Grenfell Tower in place, the focus being to select the right design team rather than to finalise a specific memorial design. <br/> <br/>More information is contained on the Commission website:-<br/>www.grenfelltowermemorial.co.uk/design<br/> <br/>We trust that if you review the design brief and further information about the selection process and feel that you would like to participate, you will follow the links to the e-tendering portal to register an interest in participation.<br/> <br/>There will be market engagement events throughout phase 1. Further detail of these, and how to register to attend, is contained within the document pack available to those who register an interest in this selection process.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
6 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2025
End:
30/07/2027
This contract is subject to renewal: Yes
Description of renewals:
It is possible that due to programme changes and constraints, there may be a requirement to extend this appointment beyond the anticipated term (and anticipated value). The detail of this will be set out fully in the Phase 2 procurement documentation.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
This is set out in the procurement documentation.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Please refer to procurement documentation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Minimum level(s) of standards required:
As per the mandatory requirements set out, please confirm (Y/N) that the Potential Supplier’s practice includes a Landscape Architect or Architect who have the right to practice in the country where they are qualified or in the country where they currently reside or practice. UK-based candidates should therefore be registered with the Landscape Institute and Architects Registration Board (ARB), with overseas-based candidates registered with an equivalent regulatory body
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
The Potential Lead Supplier’s practice must include a Landscape Architect or Architect who have the right to practice in the country where they are qualified or in the country where they currently reside or practice. UK-based candidates should therefore be registered with the Landscape Institute and Architects Registration Board (ARB), with overseas-based candidates registered with an equivalent regulatory body
III.2.2) Contract performance conditions
Set out in phase 2 procurement documentation
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
18/09/2024
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
15/11/2024
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
This procurement is being conducted on behalf of the Grenfell Tower Memorial Commission (The Commission) administered by RIBA with the Contracting Authority being the Ministry of Housing, Communities and Local Government (MHCLG).<br/><br/>Further information at:-<br/>https://www.grenfelltowermemorial.co.uk/design<br/><br/>https://www.architecture.com/awards-and-competitions-landing-page/competitions-landing-page
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
Strand
London
WC2A 2LL
UK
VI.4.2) Body responsible for mediation procedures
Department of levelling up, housing and communities
2 Marsham Street
LONDON
SW1P 4DF
UK
E-mail: SGB-proc@levellingup.gov.uk
Internet address(es)
URL: https://www.gov.uk/government/organisations/ministry-of-housing-communities-and-local-government
VI.5) Date of dispatch of this notice
09/07/2024