Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Govanhill Housing Association
Samaritan House
Glasgow
G42 7JG
UK
Contact person: John Quinn
Telephone: +44 7901008901
E-mail: jquinn@govanhillha.org
Fax: +44 1416363685
NUTS: UKM82
Internet address(es)
Main address: www.govanhillha.org
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13462
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13462
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Other: Housing Association
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Procurement of Legal Services
II.1.2) Main CPV code
79100000
II.1.3) Type of contract
Services
II.1.4) Short description
Procurement of Legal Services for a Mid to Large sized Housing Association in Glasgow, Scotland
II.1.5) Estimated total value
Value excluding VAT:
240 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lot 1 and Lot 2
II.2) Description
Lot No: 1
II.2.1) Title
Legal Services for Procurement, Construction, Acquisitions, Litigation & Property Conveyancing needs of the Association including Factoring. Governance and Financial Management
II.2.2) Additional CPV code(s)
79100000
II.2.3) Place of performance
NUTS code:
UKM82
Main site or place of performance:
Glasgow
II.2.4) Description of the procurement
Procurement for the Legal Services for the Procurement, Construction, Acquisitions, Litigation & Property Conveyancing needs of the Association including Factoring, and for its Governance and Financial Management requirements
II.2.5) Award criteria
Criteria below:
Quality criterion: Sector Knowledge, Proposed Team, Contract Management, Added Value
/ Weighting: 70%
Cost criterion: All Hourly rates for duration of contract , Fixed fees as per pricing schedule, all travel and other expenses, other costs as identified as important.
/ Weighting: 30%
II.2.6) Estimated value
Value excluding VAT:
135 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
02/12/2024
End:
01/12/2027
This contract is subject to renewal: Yes
Description of renewals:
Extensions of 1 year + 1 year + 1 year
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Provision of Legal Services for the Housing, Tenancy and Estate Management needs of the Association
II.2.2) Additional CPV code(s)
79100000
II.2.3) Place of performance
NUTS code:
UKM82
Main site or place of performance:
Glasgow
II.2.4) Description of the procurement
Procurement for the Provision of Legal Services for the Housing, Tenancy and Estate Management needs of the Association
II.2.5) Award criteria
Criteria below:
Quality criterion: Sector Knowledge, Proposed Team, Contract Management, Added Value
/ Weighting: 70%
Cost criterion: All Hourly rates for duration of contract , Fixed fees as per pricing schedule, all travel and other expenses, other costs as identified as important.
/ Weighting: 30%
II.2.6) Estimated value
Value excluding VAT:
105 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
02/12/2024
End:
01/12/2027
This contract is subject to renewal: Yes
Description of renewals:
Extensions of 1 year + 1 year + 1 year
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The bidders must be appropriately legally qualified
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
Relevant legally qualified organisations registered to provide legal services in Scotland
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
23/08/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
22/11/2024
IV.2.7) Conditions for opening of tenders
Date:
26/08/2024
Local time: 12:00
Place:
Samaritan House, 79 Coplaw Street, Govanhill, Glasgow G42 7JG
Information about authorised persons and opening procedure:
Representatives of Govanhill Housing Association Senior Management Team
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
There was a tender published on 9 July requesting similar services from Govanhill Housing Association which has subsequently been cancelled.
The link to documents on the Association's website has also been changed
The appropriate link now is
https://www.govanhillha.org/document/tender-document-legal-services/
ps.
The start date anticipated and published in this publication is the correct one 2 Dec 2024 (the link to website document shows an earlier start date of 1 Oct 2024)
Appendix A in the website document provides a pricing schedule/matrix
There is no appendix B in this document...it is covered elsewhere in this publication
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 772068. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
There is an expectation that the Community should benefit from contracts administered by the Housing Association working for the nest interests of that community. As such, the Community Benefits requirements of this contract will be discussed with the Housing Association at various opportune times during the duration of the contract.
(SC Ref:772512)
VI.4) Procedures for review
VI.4.1) Review body
Glasgow Sheriff Court,
Sheriff Clerk's Office PO Box 23 1 Carlton Place Glasgow G5 9DA
Glasgow
G5 9DA
UK
VI.5) Date of dispatch of this notice
17/07/2024