Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
RED BOX CONSULTANCY SERVICES LIMITED
05126781
1 Innisfree Close
HARROGATE
HG28PL
UK
Contact person: Neil Meadows
Telephone: +44 1423810985
E-mail: nm@redboxcs.com
NUTS: UKE22
Internet address(es)
Main address: www.redboxcs.com
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
North & West Yorkshire - Primary School Group Catering Tender
II.1.2) Main CPV code
55524000
II.1.3) Type of contract
Services
II.1.4) Short description
The Primary group of Schools has decided to tender their catering services to investigate the financial and qualitative benefits they could be offered through this process.
The Schools involved are: -
• Horsforth Newlaithes Primary School, Leeds
• Grove Road Primary School, Harrogate
• St Oswalds Primary School, Guiseley
Further details about each School are given later in the document under 'The Schools'.
The Contract Duration and Structure
The contract will be awarded for a three-year duration with the option of two additional, one-year extensions. It is the intention of the Schools to appoint a single contractor in order to maximise the benefits for all parties.
The financial structure of the contract is designed to reflect the Schools' aims to reward the Contractor in a fair manner and based upon contract delivery and to have an open-book agreement that is easily auditable.
Tender Schedule:
Issue of Invitation to Tender - WC 18th March 2024
Bidding Companies to Visit Sites - 16th & 17th April 2024
Clarification Deadline - 6th May 2024
Clarification Return Deadline * - 10th May 2024
Deadline for return of Tender Responses - 17th May 2024 - 9:30am
Evaluation of Responses - Red Box - WC 20th May 2024
Presentation by shortlisted bidders - Mon 3rd June - Location TBC
Reference site visits - WC 10th June 2024
Contract Awarded by - 14th June 2024
Mobilisation Meeting - 19th June 2024
Contract Commencement - 1st Sept 2024
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Lowest offer:
325 397.00
GBP/ Highest offer:
396 283.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
15894210
II.2.3) Place of performance
NUTS code:
UKE2
UKE4
Main site or place of performance:
Horsforth Newlaithes Primary School, Victoria Crescent, Horsforth, Leeds LS18 4PT
Grove Road Community Primary School, Grove Road, Harrogate, HG1 5EP
St Oswalds C of E Primary School, The Green, Guiseley, Leeds, LS20 9BT
II.2.4) Description of the procurement
Site Visits:
Horsforth Newlaithes Primary School - 11:00am - 16th April 2024
St Oswalds Church of England Primary School - 11:00am - 17th April 2024
Grove Road Primary School - 12:30pm - 17th April 2024
The Primary Schools Group wish to be at the forefront of school catering and as such require a modern, branded offer that reflects the leading trends in the industry.
At this time, the Schools' wish is to commence a catering contract, with a partner who shares their vision for a customer-focused service that attracts the maximum number of students.
The meals that are to be provided must be appealing to customers, imaginative, provide good value for money and be nutritionally balanced to encourage all students to make an educated choice.
The Schools' objectives for the new contract are as follows: -
• A catering service that is well managed and requires minimal involvement from the Schools' management team.
• A strong Contractor Area Manager who will develop and lead the team to deliver exceptional customer service, a consistently high quality food offer and spend a substantial amount of time on site at the outset to undertake this.
• A Contractor who is proactive in their relationship management with the Schools'.
• Investment in the Schools' Catering service through increased marketing in return for a tenure of contract.
• A higher number of students and staff using the facilities by providing a high quality, affordable and nutritious meal.
• A catering service that encourages students to take a heathy and balanced meal.
• Food and drinks that look appetising and are attractively presented.
• A hospitality service that will help showcase the Schools' through events to parents and visitors.
• A Contractor that adopts a flexible and proactive approach to all School activities.
• A service that is professionally merchandised and marketed with discretion and to the mutual benefit of the Schools' and the Contractor.
• A Contractor that operates using the optimum level of staffing.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-008936
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
19/06/2024
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Hutchisons Catering
06482157
Yours Business Network
Gateshead
NE11 9GJ
UK
NUTS: UKC
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 127 404.31
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
19/06/2024
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Hutchisons Catering Ltd
06482157
Yours Business Network
Gateshead
NE11 9DJ
UK
NUTS: UKC
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 98 731.22
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
19/06/2024
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Aspens Services Ltd
06561073
Teme House Wittington Hall
Worcester
WR5 2RY
UK
NUTS: UKG1
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 146 129.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Red Box Consultancy Services
Harrogate
UK
VI.5) Date of dispatch of this notice
19/07/2024