Cambridge City Council

Cambridge City Council, Guildhall

Cambridge

CB2 3QJ

UK

Contact person: Mr Jonathan Loneza

Telephone: +44 7718664779

E-mail: jonathan.loneza@cambridge.gov.uk

NUTS: UKH12

Internet address(es)

Main address: https://www.cambridge.gov.uk

II.1.1) Title

Reference number: DN700271

II.1.2) Main CPV code

90910000

II.1.3) Type of contract

Services

II.1.4) Short description

Cambridge City Council (The Council) is calling for bids to fulfil its building cleaning services for Administration, commercial buildings, community centres, operational buildings and Public Toilets.

The contract will be split in to two (2) lots.

• Lot 1: Administration, commercial buildings, community centres and operational buildings

• Lot 2: Public toilets

A contract term is initially 3 years, with an option to extend by 2 years then up to 2 further years, if the supplier is performing satisfactorily, and the service can be shown to continue to provide best value to the Council; this gives a maximum possible contract length of 7 years.

Assessment - price: quality tender assessment split of 40% price: 60% quality

The current contract is due to end on the 31st March 2024.

LOT OVERVIEWS

LOT 1 - Administration, commercial buildings, community centres and operational buildings.

Cambridge City Council (the Council) is committed to providing a high standard of cleaning to its administrative and Operational Buildings. The Council is therefore seeking the services of a Supplier to provide a quality managed building cleaning service to all establishments identified to the standards set out within this specification.

The aim of the cleaning service is to ensure that the areas are left in a fit state for office and other users to undertake roles in a pleasantly clean environment with waste receptacles, desks and general fabric of the space cleaned to an acceptable standard. Cleaning tasks should be undertaken to minimise inconvenience to the office users as stipulated within this specification.

Lot 1 is for the provision of cleaning services for Administrative and Operational Buildings spread across Cambridge (comprising):-

• The civic and other main administrative offices

• The offices located at the Council’s main depot

• A local office building for City Homes.

• 4 commercial industrial/business building sites.

• 3 community centres

• Reception and associated areas at 4 commercial office buildings

• 5 leisure pavilions and associated facilities at varying frequencies during the playing seasons.

LOT 2 - Public Toilets

Cambridge City Council is committed to providing a high standard of cleaning to its public toilets. Cambridge City Council is therefore seeking the services of a Supplier to provide the Council with a quality managed cleaning service to all establishments identified and to the standards set out within this specification.

The contract is for the provision of cleaning services for public toilets (comprising):

The opening, closing, cleaning (requiring multiple visits each day) and limited minor maintenance of 15 toilet blocks across the City including provision of full-time attendance services at 1 facility.

The Council is looking to award a single contract.

II.1.6) Information about lots

This contract is divided into lots: Yes

II.1.7) Total value of the procurement

Value excluding VAT: 3 850 000.00  GBP

Lot No: 1

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2023/S 000-034480

Total Clean Services Ltd

45 Welbeck Street,

London

W1G 8DZ

UK

NUTS: UKH12

The contractor is an SME: Yes

VI.4.1) Review body