Contract notice
Section I: Contracting
authority
I.1) Name and addresses
West Lancashire Borough Council
52 Derby Street
Ormskirk
L392DF
UK
E-mail: etenders@rand-associates.co.uk
NUTS: UKD
Internet address(es)
Main address: https://etenders.rand-associates.co.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenders.rand-associates.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenders.rand-associates.co.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework for Voids and other Maintenance Works
Reference number: WLBC1021
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
The Contracting Authority wish to appoint a Framework of up to 5 Contractor to undertake higher value responsive maintenance, disrepair, damp, mould and condensation works , voids and capital reinvestment works to it housing and other communal properties and assets located within or adjacent to the Boundaries of the West Lancashire Borough Council. The Framework will be for a 4 year period and the initial call-off contracts will be for 36 months commencing on or about the 14th October 2024 with the option to be extended for a further two years.
II.1.5) Estimated total value
Value excluding VAT:
4 400 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
45320000
45330000
45420000
45430000
45453000
50000000
II.2.3) Place of performance
NUTS code:
UKD4
UKD7
II.2.4) Description of the procurement
The Contracting Authority wish to appoint a Framework of up to 5 Contractor to undertake higher value responsive maintenance, disrepair, damp, mould and condensation works , voids and capital reinvestment works to it housing and other communal properties and assets located within or adjacent to the Boundaries of the West Lancashire Borough Council. The Framework will be for a 4 year period and the initial call-off contracts will be for 36 months commencing on or about the 16th September 2024 with the option to be extended for a further two years. The Framework Agreement will be based on the JCT Framework Agreement 2016 (FA2016) with the underlying Call-Off Contracts being based on
The Articles, Contract Details and Contract Conditions of the NHF Form of Contract 2023 with amendments together with:
• Preliminaries;
• Technical Specification of Materials and Workmanship;
• M3NHF Schedule of Rates: Responsive Maintenance and Void Property Works Version 7.2
• KPI Framework;
• Price Framework
Provider's Method Statements
Provider's Social Value Offer
The Contracting Authority's mission is to create sustainable communities and they are committed to making a positive difference . The quality of the service to be provided by the Contractors is therefore of paramount importance and the
Contracting Authority is therefore seeking Contractors who can deliver the service required to the highest possible standards and can demonstrate a proven track record for successfully and expeditiously competing this type of Work.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
4 400 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
All requests for procurement documentation, communication and submission of tenders must be made by the eTenders@Rand Portal, which can be accessed at https://etenders.rand-associates.co.uk
After creating an account on eTenders@Rand, users will receive an email with a link to activate their account. Once activated and logged in, users will need the following code to register for the procurement documentation: WLBC1021
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 5
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
22/08/2024
Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
22/08/2024
Local time: 15:30
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
All documentation can be downloaded from https://etenders.rand-associates.co.uk
This portal is for the downloading of the draft procurement documentation, submission of tenders and communicating requests for and responses to clarifications.
All requests for procurement documentation, communications and submission of tenders must be made via the Portal, which can be accessed at https://etenders.rand-associates.co.uk
After creating an account on eTenders@Rand, users will receive an email with a link to activate their account. Once activated and logged in, users will need the following code to register for the procurement documentation: WLBC1021
Economic operators may seek clarification where they consider any part of the procurement documentation is unclear.
All queries and any clarifications must be communicated using the secure email messaging function within the Portal, but to be received no later than 17:00 on 12.08.2024, this will provide an audit trail of all clarification requests and responses issued.
It will not be possible to respond to any queries received after that stipulated date and time. It is the Economic Operators responsibility to regularly monitor communications raised and issued through the Portal.
Response to requests for clarification will be communicated to all Economic Operators through the portal secure email messaging system.
When uploading Tender Documentation, Economic Operators must be aware of any speed limitations of their internet connection, system configuration and general web traffic etc., as these may impact on the time taken to complete the transaction. Uploading of submissions must be completed by the deadline closing date and time.
DO NOT WAIT until too near the closing time on the return date. The closing deadline for uploading completed tender documentation is the 22.08.2024 at 15.00.
Please note that the Portal will not permit tender submissions to be uploaded after the closing deadline.
Tenders and supporting documentation must be visible to the Contracting Authority and their advisers only after the closing deadline. Should Economic Operators have any queries or experience difficulties with the registration or download/upload system they should contact the eTenders@Rand help desk by email etenders@rand-associates.co.uk
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
The Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Contracting Authorities will incorporate a minimum 10 calendar day standstill period at the point information on the award of the Contract is communicated to all Economic Operators.
The standstill period provides time for unsuccessful Economic Operators to challenge the award decision before a Contract is entered into. The Public Contract Regulations 2015 (as amended) provide for aggrieved parties who have been harmed or who are ar risk of harm by a breach of the Regulations to take action in the High Court of Northern Ireland.
After the expiry of the 10 day standstill period, the Contracting Authorities will unless prevented by order of the High Court, conclude and enter the Contract.
VI.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
SW1A 4AS
UK
VI.5) Date of dispatch of this notice
23/07/2024