Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Health & Safety Executive
Redgrave Court, Merton Road
BOOTLE
L20 7HS
UK
E-mail: tenders@hse.gov.uk
NUTS: UKD73
Internet address(es)
Main address: www.hse.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/hse/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/hse/aspx/Home
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
THE PROVISION OF LEAVE/HOLIDAY MANAGEMENT SOFTWARE AS A SERVICE SOLUTION
Reference number: HSE/T4633
II.1.2) Main CPV code
72000000
II.1.3) Type of contract
Services
II.1.4) Short description
Since 2017 HSE has managed the planning, booking and approval of holidays/annual leave, flexi leave and TOIL (Time Off in Lieu) using a software as a service (SaaS) solution provided by e-Days Absence Management Limited.
This solution is a stand-alone service unconnected to the organisation's Human Resource (HR) system and the joiners/movers/leavers process; changes to working patterns/leave entitlements are populated on the system in a weekly batch file upload.
HSE is coming to the end of the current contract and requires a service provider who will:
• Configure their SaaS service to meet HSE's requirements - which, as a minimum, will be the replication of functionality for annual leave/holiday management, flexi leave management and TOIL management in use in the organisation today
• Lead and manage the extract of data from the current system
• Lead and conduct the input of extracted data into the service provider's SaaS service
• Support and manage the data quality review, by HSE, of the input data before service Go Live
• Support and maintain the service to meet agreed Service Levels, ensuring the service is available and performant for all HSE users
• Support the production of management information (MI) reports from the SaaS service
• Train the super users and administrators in their roles in the SaaS service.
Further information can be found in the Tender docs.
II.1.5) Estimated total value
Value excluding VAT:
140 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Since 2017 HSE has managed the planning, booking and approval of holidays/annual leave, flexi leave and TOIL (Time Off in Lieu) using a software as a service (SaaS) solution provided by e-Days Absence Management Limited.
This solution is a stand-alone service unconnected to the organisation's Human Resource (HR) system and the joiners/movers/leavers process; changes to working patterns/leave entitlements are populated on the system in a weekly batch file upload.
HSE is coming to the end of the current contract and requires a service provider who will:
• Configure their SaaS service to meet HSE's requirements - which, as a minimum, will be the replication of functionality for annual leave/holiday management, flexi leave management and TOIL management in use in the organisation today
• Lead and manage the extract of data from the current system
• Lead and conduct the input of extracted data into the service provider's SaaS service
• Support and manage the data quality review, by HSE, of the input data before service Go Live
• Support and maintain the service to meet agreed Service Levels, ensuring the service is available and performant for all HSE users
• Support the production of management information (MI) reports from the SaaS service
• Train the super users and administrators in their roles in the SaaS service.
Further information can be found in the Tender docs.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Extension provisions for 3 years in annual increments.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
26/08/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
26/08/2024
Local time: 17:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Tommy Johnson
Liverpool
UK
E-mail: tenders@hse.gov.uk
VI.5) Date of dispatch of this notice
25/07/2024