Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Tourism Northern Ireland
Linum Chambers, Bedford Square, Bedford Street
BELFAST
BT2 7ES
UK
E-mail: strategicDelivery.CPD@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
ID 5189476 DfE - Tourism NI - Event Management Support Service
Reference number: 5189476
II.1.2) Main CPV code
79951000
II.1.3) Type of contract
Services
II.1.4) Short description
Tourism NI has a requirement to appoint Suppliers for three Lots to help deliver/manage events to help it achieve their key objectives: • Lot 1: Tourism Enterprise Development (TED) Programme • Lot 2: Business Solutions Events • Lot 3: Ad Hoc Corporate Events The contract will run for a period of three years with the option to extend for a further period of up to and including 24 months.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
659 200.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1: Tourism Enterprise Development TED Programme
II.2.2) Additional CPV code(s)
79950000
79952000
79956000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
Tourism NI has a requirement to appoint Suppliers for three Lots to help deliver/manage events to help it achieve their key objectives: • Lot 1: Tourism Enterprise Development (TED) Programme • Lot 2: Business Solutions Events • Lot 3: Ad Hoc Corporate Events The contract will run for a period of three years with the option to extend for a further period of up to and including 24 months.
II.2.5) Award criteria
Quality criterion: AC1 Proposed Methodology
/ Weighting: 24.5
Quality criterion: AC2 Event Director and Event Manager Experience
/ Weighting: 10.5
Quality criterion: AC3 Capacity and Contingency Arrangements
/ Weighting: 10.5
Quality criterion: AC4 Social Value
/ Weighting: 10.5
Quality criterion: AC5 Event Delivery Team Experience
/ Weighting: 7
Quality criterion: AC6 Contract Management and Monitoring Arrangements
/ Weighting: 7
Cost criterion: AC7 Total Contract Price
/ Weighting: 30
II.2.11) Information about options
Options:
Yes
Description of options:
There is one option to extend for a further period of up to and including 24 months.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Tourism NI has appointed the successful Suppliers ranked 1 and 2 in respect of each Lot. The highest ranked supplier is the Most Economically Advantageous Tender MEAT and has beenawarded the contract. The Supplier ranked 2 is required for capacity and contingency reasons, as mentioned within the Specification, withno guarantee of work.
Lot No: 2
II.2.1) Title
Lot 2: Business Solutions Events
II.2.2) Additional CPV code(s)
79950000
79952000
79956000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
Tourism NI has a requirement to appoint Suppliers for three Lots to help deliver/manage events to help it achieve their key objectives: • Lot 1: Tourism Enterprise Development (TED) Programme • Lot 2: Business Solutions Events • Lot 3: Ad Hoc Corporate Events The contract will run for a period of three years with the option to extend for a further period of up to and including 24 months.
II.2.5) Award criteria
Quality criterion: AC1 Proposed Methodology
/ Weighting: 24.5
Quality criterion: AC2 Event Director and Event Manager Experience
/ Weighting: 10.5
Quality criterion: AC3 Capacity and Contingency Arrangements
/ Weighting: 10.5
Quality criterion: AC4 Social Value
/ Weighting: 10.5
Quality criterion: AC5 Event Delivery Team Experience
/ Weighting: 7
Quality criterion: AC6 Contract Management and Monitoring Arrangements
/ Weighting: 7
Cost criterion: AC7 Total Contract Price
/ Weighting: 30
II.2.11) Information about options
Options:
Yes
Description of options:
There is one option to extend for a further period of up to and including 24 months
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Tourism NI has appointed the successful Suppliers ranked 1 and 2 in respect of each Lot. The highest ranked supplier is the Most Economically Advantageous Tender MEAT and has been awarded the contract. The Supplier ranked 2 is required for capacity and contingency reasons, as mentioned within the Specification, withno guarantee of work.
Lot No: 3
II.2.1) Title
Lot 3: Ad Hoc Corporate Events
II.2.2) Additional CPV code(s)
79950000
79952000
79956000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
Tourism NI has a requirement to appoint Suppliers for three Lots to help deliver/manage events to help it achieve their key objectives: • Lot 1: Tourism Enterprise Development (TED) Programme • Lot 2: Business Solutions Events • Lot 3: Ad Hoc Corporate Events The contract will run for a period of three years with the option to extend for a further period of up to and including 24 months.
II.2.5) Award criteria
Quality criterion: AC1 Proposed Methodology
/ Weighting: 24.5
Quality criterion: AC2 Event Director and Event Manager Experience
/ Weighting: 10.5
Quality criterion: AC3 Capacity and Contingency Arrangements
/ Weighting: 10.5
Quality criterion: AC4 Social Value
/ Weighting: 10.5
Quality criterion: AC5 Event Delivery Team Experience
/ Weighting: 7
Quality criterion: AC6 Contract Management and Monitoring Arrangements
/ Weighting: 7
Cost criterion: AC7 Total Contract Price
/ Weighting: 30
II.2.11) Information about options
Options:
Yes
Description of options:
There is one option to extend for a further period of up to and including 24 months
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Tourism NI has appointed the successful Suppliers ranked 1 and 2 in respect of each Lot. The highest ranked supplier is the Most Economically Advantageous Tender MEAT and has beenawarded the contract. The Supplier ranked 2 is required for capacity and contingency reasons, as mentioned within the Specification, withno guarantee of work.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-015484
Section V: Award of contract
Lot No: 1
Contract No: 1
Title: Lot 1: Tourism Enterprise Development (TED) Programme
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
25/07/2024
V.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
EVENT-FUL CONSULTANCY LTD
2 Lower Crescent
BELFAST
BT7 1NR
UK
Telephone: +44 2890434320
E-mail: corinne@event-ful.co.uk
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
plannd
River House, 48-60 High Street
Belfast
BT1 2BE
UK
Telephone: +44 2892444880
E-mail: neil@plannd.co.uk
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 280 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: 2
Title: Lot 2: Business Solutions Events
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
25/07/2024
V.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
EVENT-FUL CONSULTANCY LTD
2 Lower Crescent
BELFAST
BT7 1NR
UK
Telephone: +44 2890434320
E-mail: corinne@event-ful.co.uk
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
plannd
River House, 48-60 High Street
Belfast
BT1 2BE
UK
Telephone: +44 2892444880
E-mail: neil@plannd.co.uk
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 134 800.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: 3
Title: Lot 3: Ad Hoc Corporate Events
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
25/07/2024
V.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
EVENT-FUL CONSULTANCY LTD
2 Lower Crescent
BELFAST
BT7 1NR
UK
Telephone: +44 2890434320
E-mail: corinne@event-ful.co.uk
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
plannd
River House, 48-60 High Street
Belfast
BT1 2BE
UK
Telephone: +44 2892444880
E-mail: neil@plannd.co.uk
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 244 400.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Tourism NI has appointed the successful Suppliers ranked 1 and 2 in respect of each Lot. The highest ranked supplier is the Most Economically Advantageous Tender (MEAT) and will be awarded the contract. The Supplier. ranked 2 is required for capacity and contingency reasons, as mentioned within the Specification, with no guarantee of work. . . The. successful contractor’s performance on the contract will be regularly monitored in line with the tender documentation. Contractors. not. delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor. fails. to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still.. fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action.. If. this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an. act of. grave professional misconduct and they may be issued with a Notice of Unsatisfactory Performance and the contract may be. terminated.. The issue of a Notice of Unsatisfactory Performance can result in the Contractor being excluded from all procurement. competitions being. undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement. Policy for a period of. three years from the date of issue. The Authority expressly reserves the rights; not to award any contract as a. result of the procurement. process commenced by publication of this notice; to make whatever changes it may see fit to the content and. structure of the tendering. Competition; to award (a) contract(s) in respect of any part(s) of the services covered by this notice; and to. award contract(s) in stages and. in no circumstances will the Authority be liable for any costs incurred by candidates...
VI.4) Procedures for review
VI.4.1) Review body
The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended.
Belfast
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
CPD complied with the Public Contracts Regulations 2015 and incorporated a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract was.. communicated to tenderers. That notification provided full information on the award decision. This provided time for the unsuccessful.. tenderers to challenge the award decision before the contract was entered into.
VI.5) Date of dispatch of this notice
25/07/2024