Contract notice
Section I: Contracting
authority
I.1) Name and addresses
First Federation Trust
Blackpool CE Primary School, Summerhill Road
Newton Abbot
TQ12 6JB
UK
Contact person: Amanda Gavin
Telephone: +44 1626244920
E-mail: amanda.gavin@firstfederation.org.uk
NUTS: UK
Internet address(es)
Main address: https://www.firstfederation.org
Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA43212
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.mytenders.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.mytenders.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
First Federation Trust - ICT Managed Service
II.1.2) Main CPV code
72000000
II.1.3) Type of contract
Services
II.1.4) Short description
First Federation Trust wishes to engage a single contractor to supply an ICT Managed Service and associated project implementation and training services across all sites within the Trust.
This procurement involves the delivery of ICT across all the schools as part of a joined up programme of work, whilst at the same time being able to be flexible to deal with ad-hoc purchases and small projects that individual schools may need from time to time – all to a set of standards. At the same time a high quality managed service needs to be consistently delivered.
II.1.5) Estimated total value
Value excluding VAT:
5 200 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
72222300
72222200
72224100
72253000
72253100
72253200
72261000
72267200
72315200
72510000
72540000
72541000
72590000
72600000
72610000
72611000
72700000
72500000
II.2.3) Place of performance
NUTS code:
UKK4
UKK25
Main site or place of performance:
The First Federation Trust, Blackpool CE Primary School, Liverton, Newton Abbot, TQ12 6JB
II.2.4) Description of the procurement
Given the value involved and the critical nature of ICT to support teaching learning and management it is vital the Trust and whoever it chooses to work with to deliver both an ICT Managed Service and associated projects establishes an operating model that not only works for both parties but also delivers both to time and understanding the nuances of working in an educational environment.
As bidders will see from the information provided it is absolutely clear that this procurement is all about delivery of ICT across all the schools as part of a joined up programme of work, whilst at the same time being able to be flexible to deal with ad-hoc purchases and small projects that individual schools may need from time to time– all to a set of standards. At the same time a high quality managed service needs to be consistently delivered. It is therefore critical that all parties know what is going on when and whilst formal monthly reporting is clearly a key necessity so is establishing an effective operating model that is resourced at the right times with the right people who can interface with both staff at Trust and school level.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60.8
Price
/ Weighting:
39.2
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
There will be an option to extend for a period of up to a further twelve (12) months.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
As per the information contained within the procurement documents.
All compliant bids from companies who are deemed to also be financially stable will be invited to the second stage of the tendering process.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Trust has an expectation to procure all the hardware and software it needs through the chosen bidder so long as a satisfactory method to show value for money can be agreed so as to assure the Trust that it is securing best value and is a compliant procurement process.
Although for large volume and/or high value requirements the Trust reserves the right to procure separately and potentially through established public sector buying organisation frameworks.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As per the information contained in the Selection Questionnaire
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
ICT Managed Service Provider with the following accreditations:
Cyber Essentials (CE)
III.2.2) Contract performance conditions
As per the Service Level Agreement Table in the Award Questionnaire
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
26/08/2024
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
19/09/2024
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The MSP Tender also includes the option to procure IT Hardware.
The estimated contract value is therefore made up of capital and revenue expenditure over the 5 year contract term.
In addition, the contract is to enable schools which join the Trust to be included in the contract, therefore has allowed for an additional 21 schools over the term.
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=232374.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:232374)
VI.4) Procedures for review
VI.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
UK
Telephone: +44 3450103503
E-mail: publicprocurementreview@cabinetoffice.gov.uk
Internet address(es)
URL: https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
VI.4.2) Body responsible for mediation procedures
First Federation Trust
Blackpool CE Primary School, Liverton
Newton Abbot
TQ12 6JB
UK
Telephone: +44 1626244920
E-mail: amanda.gavin@firstfederation.org.uk
Internet address(es)
URL: https://www.firstfederation.org
VI.4.4) Service from which information about the review procedure may be obtained
First Federation Trust
Blackpool CE Primary School, Liverton
Newton Abbot
TQ12 6JB
UK
Telephone: +44 1626244920
E-mail: amanda.gavin@firstfederation.org.uk
Internet address(es)
URL: https://www.firstfederation.org
VI.5) Date of dispatch of this notice
26/07/2024