Contract notice
Section I: Contracting
authority
I.1) Name and addresses
NEUPC Ltd
Phoenix House, 3 South Parade
Leeds
LS1 5QX
UK
Contact person: Will Mendrek
Telephone: +44 7881715114
E-mail: w.mendrek@neupc.ac.uk
NUTS: UK
Internet address(es)
Main address: www.neupc.ac.uk
Address of the buyer profile: www.neupc.ac.uk
I.1) Name and addresses
North Western Universities Purchasing Consortium
NWUPC Ltd. Office 210, Salford Innovation Forum, 51 Frederick Road
Salford
M6 6FP
UK
E-mail: Laura.Hills@nwupc.ac.uk
NUTS: UK
Internet address(es)
Main address: www.nwupc.ac.uk
I.1) Name and addresses
London Universities Purchasing Consortium
Shropshire House, 179 Tottenham Court Road
London
W1T 7NZ
UK
E-mail: enquiries@lupc.ac.uk
NUTS: UK
Internet address(es)
Main address: https://www.lupc.ac.uk/
I.1) Name and addresses
Southern Universities Purchasing Consortium
Reading Enterprise Centre, University of Reading, Earley Gate, Whiteknights Road
Reading
RG6 6BU
UK
E-mail: supc@reading.ac.uk
NUTS: UK
Internet address(es)
Main address: https://www.supc.ac.uk/
I.1) Name and addresses
Higher Education Purchasing Consortium, Wales (HEPCW)
8th Floor, 30-36 Newport Road
Cardiff
CF24 0DE
UK
E-mail: hepcw@wales.ac.uk
NUTS: UK
Internet address(es)
Main address: https://www.hepcw.ac.uk/
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Floor-covering-work./YX843Z69SP
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Floor-covering-work./YX843Z69SP
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Floor Coverings
II.1.2) Main CPV code
45432130
II.1.3) Type of contract
Works
II.1.4) Short description
The North Eastern Universities Purchasing Consortia (NEUPC) are leading on a process to award a framework for floor coverings. The scope is to include the supply, fitting and maintenance of primary and secondary entrance matting, carpet tile, broadloom carpet, roll vinyl, safety vinyl, acoustic vinyl, vinyl tile, linoleum, static control flooring, rubber flooring and laminate flooring. Bidders are expected to be able to provide supply, fitting and maintenance of all the in scope products.
The framework is going to be available to all members of NEUPC, as well as all members of LUPC, SUPC, HEPCW and NWUPC. It is intended that Supply, Fitting and Maintenance of Floor Coverings - Regional will be awarded to up to 4 Bidders per sub-region, provided that there are a suitable number of Bidders which meet any required minimum standards. NEUPC reserves the right to proceed with a lower number of Bidders. Bidders will be expected to supply flooring products and services to 100% of the Members in the sub-region that they bid for.
This agreement will be open to universities and their partners regardless of whether or not they are to be defined as contracting authorities for the purpose of the PCR 2015. It is anticipated that some of the future call off contracts under this framework may be part funded from external streams, including European Union (EU) funding and (ERDF/ESF) and potentially other research bodies. All funding assessed under this framework will be considered compliant for the purposes of external funding by the named participants.
II.1.5) Estimated total value
Value excluding VAT:
6 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
45430000
45432000
45432100
45432110
45432111
45432114
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
UNITED KINGDOM
II.2.4) Description of the procurement
The North Eastern Universities Purchasing Consortia (NEUPC) are leading on a process to award a framework for floor coverings. The scope is to include the supply, fitting and maintenance of primary and secondary entrance matting, carpet tile, broadloom carpet, roll vinyl, safety vinyl, acoustic vinyl, vinyl tile, linoleum, static control flooring, rubber flooring and laminate flooring. Bidders are expected to be able to provide supply, fitting and maintenance of all the in scope products.
The framework is going to be available to all members of NEUPC, as well as all members of LUPC, SUPC, HEPCW and NWUPC. It is intended that Supply, Fitting and Maintenance of Floor Coverings - Regional and will be awarded to up to 4 Bidders per sub-region, provided that there are a suitable number of Bidders which meet any required minimum standards. NEUPC reserves the right to proceed with a lower number of Bidders. Bidders will be expected to supply flooring products and services to 100% of the Members in the sub-region that they bid for.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Quality criterion: Responsible Procurement
/ Weighting: 20
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
6 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
NEUPC recognises that some of its Member Institutions are currently, and may in the future, fall outside of the legal definition of a "body governed by public law" for the purposes of the public procurement regime. Whilst each Member Institution should take its own legal and commercial advice as to the suitability or otherwise of a framework agreement, NEUPC does not impose any additional restrictions on use of its framework agreements by such Member Institutions. This agreement will be open to members and their partners regardless of whether or not they are to be defined as contracting authorities for the purpose of the PCR 2015. It is possible that some of the future call off contracts under this framework may be part funded from external streams, including European Union (EU) funding (eg ERDF/ESF) and potentially other research bodies. All funding assessed under this framework will be considered compliant for the purposes of external funding by the named participants
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
29/08/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
29/08/2024
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Floor-covering-work./YX843Z69SP
To respond to this opportunity, please click here:
https://neupc.delta-esourcing.com/respond/YX843Z69SP
GO Reference: GO-2024730-PRO-27088311
VI.4) Procedures for review
VI.4.1) Review body
NEUPC Ltd
Phoenix House, 3 South Parade
Leeds
LS1 5QX
UK
VI.4.2) Body responsible for mediation procedures
International Dispute Resolution Centre
70 Fleet Street
London
EC4Y 1EU
UK
VI.5) Date of dispatch of this notice
30/07/2024