Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Horsham District Council
Parkside, Chart Way
HORSHAM
RH121RL
UK
Telephone: +44 1403215299
E-mail: procurement@horsham.gov.uk
NUTS: UKJ28
Internet address(es)
Main address: https://horsham.gov.uk
I.1) Name and addresses
Crawley Borough Council
Crawley
UK
E-mail: procurement@crawley.gov.uk
NUTS: UKJ28
Internet address(es)
Main address: https://crawley.gov.uk
I.1) Name and addresses
Mole Valley District Council
Dorking
UK
E-mail: procurement@horsham.gov.uk
NUTS: UKJ25
Internet address(es)
Main address: https://molevalley.gov.uk
I.1) Name and addresses
Mid Sussex District Council
Haywards Heath
UK
E-mail: procurement@horsham.gov.uk
NUTS: UKJ28
Internet address(es)
Main address: https://midsussex.gov.uk
I.2) Joint procurement
The contract involves joint procurement
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Horsham District Council, Crawley Borough Council, Mole Valley District Council and Mid Sussex District Council - Cleaning Services Contract
II.1.2) Main CPV code
90911200
II.1.3) Type of contract
Services
II.1.4) Short description
Horsham District Council, Crawley Borough Council, Mole Valley District Council and Mid Sussex District Council have awarded contracts for the provision of cleaning services. The tender process was split into three separate Lots, each with differing requirements and contract terms. Bidders were able to submit bids for one or multiple Lots.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
6 740 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Office and General cleaning services
II.2.2) Additional CPV code(s)
90911200
II.2.3) Place of performance
NUTS code:
UKJ
II.2.4) Description of the procurement
Horsham District Council, Crawley Borough Council and Mole Valley District Council invite tenders for the provision of Office Cleaning and General Cleaning Services of free to access public facing areas such as toilet blocks, community centres.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
After the initial term of 4 years, a possible extension of 2 years may be agreed by both parties.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
General cleaning services for specialist buildings such as theatres and museums
II.2.2) Additional CPV code(s)
90911200
II.2.3) Place of performance
NUTS code:
UKJ
II.2.4) Description of the procurement
Horsham District Council and Mole Valley District Council invite tenders for the provision of Cleaning and General Cleaning Services of specialist buildings such as theatres and museums.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
After the initial term of 4 years, the contract may be extended by 2 years upon agreement of both parties.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Office cleaning and general cleaning for Mid Sussex District Council
II.2.2) Additional CPV code(s)
90911200
II.2.3) Place of performance
NUTS code:
UKJ28
II.2.4) Description of the procurement
Mid Sussex District Council invite bids for the provision of office cleaning and general cleaning within Mid Sussex District Council
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
After the initial 4 year term, an additional 2 year extension may be agreed by both parties.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-035896
IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section V: Award of contract
Lot No: 1
Contract No: 1
Title: Horsham District Council Building Cleaning Services contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/04/2024
V.2.2) Information about tenders
Number of tenders received: 7
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Monitor Services Limited
02641435
Gravesend
UK
NUTS: UKJ28
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 810 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1
Contract No: 2
Title: Crawley Borough Council Building Cleaning Services contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/04/2024
V.2.2) Information about tenders
Number of tenders received: 7
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Monitor Services Limited
02641435
Gravesend
UK
NUTS: UKJ28
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 3 219 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1
Contract No: 3
Title: Mole Valley District Council Building Cleaning Services contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/04/2024
V.2.2) Information about tenders
Number of tenders received: 7
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Monitor Services Limited
02641435
Gravesend
UK
NUTS: UKJ26
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 695 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: 4
Title: Mole Valley District Council Dorking Halls cleaning services contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
07/05/2024
V.2.2) Information about tenders
Number of tenders received: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
TC Facilities Management Limited
02567667
Tadworth
UK
NUTS: UKJ26
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 296 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: 5
Title: Horsham District Council Capitol Theatre and Museum cleaning services contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
07/05/2024
V.2.2) Information about tenders
Number of tenders received: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
TC Facilities Management Limited
02567667
Tadworth
UK
NUTS: UKJ28
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 369 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: 6
Title: Mid Sussex District Council Building Cleaning Services contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
15/05/2024
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
TC Facilities Management Limited
02567667
Tadworth
UK
NUTS: UKJ28
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 351 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Horsham District Council
Horsham
UK
VI.5) Date of dispatch of this notice
30/07/2024