Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The Police and Crime Commissioner for Sussex
Sackville House Brooks Close
Lewes
BN7 2FZ
UK
Telephone: +44 01273470101
E-mail: paige.ward@sussex.police.uk
NUTS: UKJ2
Internet address(es)
Main address: https://www.sussex-pcc.gov.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://sell2.in-tend.co.uk/blpd/home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Sussex Print
Reference number: JPS1698
II.1.2) Main CPV code
79810000
II.1.3) Type of contract
Services
II.1.4) Short description
Identify potential providers for the provision of Printing Services (the ‘Services’) as detailed in the ‘Service and Performance Requirements’.The intention is to award the contract to a single supplier for the provision of the services who must be located within 35 miles of the Sussex Police Headquarters.Whilst it is accepted that during exceptional high demand or complex projects there may be a need to outsource a portion of the work under this contract, it is an expectation that the Successful Supplier conducts the majority of work inhouse and is considered a printer, rather than a print management company. Any need to outsource work will need to be discussed with the Authority. Initial Term Contract will be for 2 years starting on the 6th October 2024, with an initial expiry date of 05th October 2026. There is an additional provision under this contract to extend for up to a further 24 months in 12 month increments or the full 24 months. The option to extend will rest with the
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79810000
II.2.3) Place of performance
NUTS code:
UKJ2
Main site or place of performance:
Due to the urgent and fast turnaround times required for certain items by the Authority, it is important the successful suppliers are located within 35miles of Sussex Police Headquarters BN7 2DZ
II.2.4) Description of the procurement
This is an open tender to identify potential providers for the provision of Printing Services (the ‘Services’) as detailed in the ‘Service and Performance RequirementsThe intention is to award the contract to a single supplier for the provision of the services who must be located within 35 miles of the Sussex Police Headquarters.Whilst it is accepted that during exceptional high demand or complex projects there may be a need to outsource a portion of the work under this contract, it is an expectation that the Successful Supplier conducts the majority of work inhouse and is considered a printer, rather than a print management company. Any need to outsource work will need to be discussed with the Authority. The period of contract shall be for an initial term of 2 years with the option to extend for up to a further 24 months. The option to extend will rest with the Authority.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 70%
Cost criterion: Pricing
/ Weighting: 30%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
Contract will be an initial 2 year contract, with an option to renew/extend by a further 24 months in either increments of 12 months or the full 24 months. The decision to extend the contract will rest with the Authority.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Tenderers must be located within 35 miles of Sussex Police HQ, Church Lane, Lewes, BN7 2DZThe Authority requires the Supplier to either hold Cyber Essentials or have a minimum of core membership (free of charge) with the South East Cyber Resilience Centre (SECRC). Membership can be secured by registering at the following link. Membership | The Cyber Resilience Centre for the South East (secrc.co.uk) The Authority will require evidence of this prior to final Contract Award. The Authority recommends all businesses register for this free support with regards to cyber crime. Suppliers who are unable to comply with this requirement will be rejected from this Invitation to Tender. The Authority requires that data hosting/servers to be within the EEA or UK. Suppliers who are unable to comply with this requirement will be rejected from this Invitation to Tender.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Please see Procurement Documents
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
30/08/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
30/08/2024
Local time: 12:00
Place:
Electronic Opening
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
High Court of Justice
Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Please see terms and conditions included in Procurement Documents.
VI.5) Date of dispatch of this notice
30/07/2024