Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Staffordshire County Council
1 Staffordshire Place, Tipping Street,
Stafford
ST162DH
UK
Contact person: Nathaniel Taylor
Telephone: +44 1785854658
E-mail: nathaniel.taylor@staffordshire.gov.uk
NUTS: UKG24
Internet address(es)
Main address: https://www.staffordshire.gov.uk/Homepage.aspx
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Electoral Printing and Mailing Services for South Staffordshire District Council (SSDC)
Reference number: IA3300
II.1.2) Main CPV code
79823000
II.1.3) Type of contract
Services
II.1.4) Short description
South Staffordshire District Council (SSDC) are seeking to appoint a single Supplier for Electoral Services' printing and mailing services for the annual canvass and elections which the Returning Officer of SSDC is required to carry out by Statute. All materials must be printed by the Supplier in accordance with the relevant current and up to date legislation, prevailing Electoral Commission and / or Ministry of Housing, Communities and Local Government (MHCLG) or other Official guidance and timescales.
This will include production of:
• Canvass Forms
• Invitation to Register Forms (ITRs)
• Household Notification Letters Polling Cards
• Postal Voting Packs (PVs)
• Ballot Papers
SSDC require a rapid and cost-effective provision of services by The Supplier to meet strict electoral services deadlines as set out in legislation, including electoral registration and elections. The successful Supplier must have the ability to interface with Xpress electoral management software system, and be able to offer an Election Printing Service that will facilitate seamless secure transfer of appropriate data.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
250 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKG24
Main site or place of performance:
South Staffordshire Council
Council Offices
Wolverhampton Road
Codsall
WV8 1PX
II.2.4) Description of the procurement
Print and delivery service for planned and ad hoc election material.
This will include production of:
• Canvass Forms
• Invitation to Register Forms (ITRs)
• Household Notification Letters Polling Cards
• Postal Voting Packs (PVs)
• Ballot Papers
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60%
Price
/ Weighting:
40%
II.2.11) Information about options
Options:
Yes
Description of options:
An initial term of 2 years with 3 options to extend by a further 1-year for each extension period. This equates to a total period of 5 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2025/S 000-003831
IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/01/2025
V.2.2) Information about tenders
Number of tenders received: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Opus Trust Marketing Limited t/a Adare SEC
03829462
Leicester
UK
NUTS: UKG24
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 250 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Staffordshire County Council
Stafford
UK
VI.5) Date of dispatch of this notice
23/06/2025