Summary
- OCID:
- ocds-h6vhtk-05520e
- Published by:
- Aster Group Limited
- Authority ID:
- AA26484
- Publication date:
- 01 July 2025
- Deadline date:
- 05 July 2025
- Notice type:
- UK4
- Has documents:
- No
- Has SPD:
- No
- Has Carbon Reduction Plan:
- N/A
Abstract
for the provision of servicing, maintenance, emergency response, and installation services for Door Entry Systems, Automatic Opening Equipment, and CCTV Systems across Aster Group's housing stock. The contract will be split into two geographical Lots – East (London, Hampshire, and Wiltshire) and West (Dorset, Somerset, Devon, and Cornwall) – and will cover routine cyclical servicing, responsive repairs, out-of-hours emergency works, and the supply and installation of new systems where required. The appointed supplier(s) will support Aster’s compliance with statutory duties and internal standards, while delivering performance improvements, enhanced resilience, and value for money. The proposed contract duration is 4 years, with two optional 1-year extensions, under Aster’s amended JCT 2016 Measured Term Contract.
Full notice text
Scope
Procurement description
for the provision of servicing, maintenance, emergency response, and installation services for Door Entry Systems, Automatic Opening Equipment, and CCTV Systems across Aster Group's housing stock. The contract will be split into two geographical Lots – East (London, Hampshire, and Wiltshire) and West (Dorset, Somerset, Devon, and Cornwall) – and will cover routine cyclical servicing, responsive repairs, out-of-hours emergency works, and the supply and installation of new systems where required. The appointed supplier(s) will support Aster’s compliance with statutory duties and internal standards, while delivering performance improvements, enhanced resilience, and value for money. The proposed contract duration is 4 years, with two optional 1-year extensions, under Aster’s amended JCT 2016 Measured Term Contract.
Total value (estimated, excluding VAT)
5500000 GBP to 5500000GBP
Contract dates (estimated)
21 November 2025, 00:00AM to 21 November 2029, 23:59PM
Extension end date (if all the extensions are used): 21 November 2031
Contracting authority
ASTER GROUP LIMITED
Identification register:
Address 1: Sarson Court
Town/City: Devizes
Postcode: SN10 2AZ
Country: United Kingdom
Companies House: IP29573R
NUTS code: UKK15
Email: aster.procurement@aster.co.uk
Organisation type: Public authority - sub-central government
Procedure
Procedure type
Competitive flexible procedure
Is the total value above threshold?
Above threshold
Lots
Divided into 1 lots
Lot number: LOT-0001 CPV classifications
- 32235000 - Closed-circuit surveillance system
- 32323500 - Video-surveillance system
- 32441100 - Telemetry surveillance system
- 35120000 - Surveillance and security systems and devices
- 35125000 - Surveillance system
- 44221000 - Windows, doors and related items
- 44221220 - Fire doors
- 44521110 - Door locks
- 45421100 - Installation of doors and windows and related components
- 45421130 - Installation of doors and windows
- 45421131 - Installation of doors
- 79714000 - Surveillance services
Lot value (estimated)
5500000 AED Excluding VAT
6600000 AED Including VAT
Contract start date (estimated)
21 November 2025, 00:00AM
Contract end date (estimated)
21 November 2029, 23:59PM
Extension end date (estimated)
21 November 2031, 23:59PM
Can the contract be extended?
Yes
Description of extensions
Two 1 year extensions available
Award criteria
Weighting description
At this stage, suppliers will be assessed against defined selection criteria to ensure they have the necessary capability, experience, and financial standing to deliver the contract. The selection criteria include:
Financial standing – minimum annual turnover of £3.3 million
Technical and professional ability – relevant experience delivering similar contracts
Insurance cover – confirmation of required insurances (e.g. public liability, employers’ liability, professional indemnity)
Compliance checks – confirmation of legal and regulatory compliance, including exclusion grounds under the Procurement Act 2023
Operational capability – ability to deliver services across the specified regions and meet response times
Health and safety, data protection, and equality policies – appropriate policies and procedures in place
Suppliers will be evaluated on a pass/fail basis for minimum requirements, and scored on qualitative responses to determine shortlisting for the next stage.
Type: price
Name
Simple description
Description
At this stage, suppliers will be assessed against defined selection criteria to ensure they have the necessary capability, experience, and financial standing to deliver the contract. The selection criteria include:
Financial standing – minimum annual turnover of £3.3 million
Technical and professional ability – relevant experience delivering similar contracts
Insurance cover – confirmation of required insurances (e.g. public liability, employers’ liability, professional indemnity)
Compliance checks – confirmation of legal and regulatory compliance, including exclusion grounds under the Procurement Act 2023
Operational capability – ability to deliver services across the specified regions and meet response times
Health and safety, data protection, and equality policies – appropriate policies and procedures in place
Suppliers will be evaluated on a pass/fail basis for minimum requirements, and scored on qualitative responses to determine shortlisting for the next stage.
Submission
Expression of interest deadline
05 July 2025, 00:59AM
Date of award of contract
27 October 2025, 23:59PM
Submission address and any special instructions
All PSQ Responses must be submitted electronically via the In-Tend portal:www.in-tendorganiser.co.uk(Select Aster Group from the list of organisations)Participants are strongly advised to familiarise themselves with the Portal and allow sufficient time to complete and upload their submission ahead of the deadline. Late submissions will not be accepted.Submission Deadline:12:00:00 (midday) on 11/07/2025Participants must not submit any part of their PSQ Response via email. Any attempt to do so may result in disqualification.Once submitted, a confirmation pop-up will appear on the Portal. It is the Participant’s responsibility to ensure this confirmation is received and to verify their documents have been successfully uploaded.
May tenders be submitted electronically?
Yes
Languages that may be used for submission
Coding
Commodity categories
| ID |
Title
|
Parent category
|
| 32235000 |
Closed-circuit surveillance system |
Radio transmission apparatus with reception apparatus |
| 44521110 |
Door locks |
Miscellaneous padlocks and locks |
| 44221220 |
Fire doors |
Windows, doors and related items |
| 45421131 |
Installation of doors |
Joinery work |
| 45421130 |
Installation of doors and windows |
Joinery work |
| 45421100 |
Installation of doors and windows and related components |
Joinery work |
| 35120000 |
Surveillance and security systems and devices |
Emergency and security equipment |
| 79714000 |
Surveillance services |
Security services |
| 35125000 |
Surveillance system |
Surveillance and security systems and devices |
| 32441100 |
Telemetry surveillance system |
Telemetry equipment |
| 32323500 |
Video-surveillance system |
Video monitors |
| 44221000 |
Windows, doors and related items |
Builders joinery |
Delivery locations
| ID |
Description
|
| 100 |
UK - All |
Alert region restrictions
The buyer has restricted the alert for this notice to suppliers based in the following regions.
| ID |
Description
|
|
There are no alert restrictions for this notice.
|
About the buyer
- Main contact:
- N/a
- Admin contact:
- N/a
- Technical contact:
- N/a
- Other contact:
- N/a
Further information
|
Date
|
Details
|
|
No further information has been uploaded.
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